Use this subtask to enter notes and select an advance type associated with a default account. The source ("SYSTEM" or "USER") displays for all advances.
Use the Header Info subtask any time while viewing or entering advances.
If you are manually entering an advance, use this field to record notes, up to 254 characters in length, regarding the advance.
Select an advance type. This advance type is associated with a default account that was set up in the Maintain Advance Types screen. Some options are "FIXED" (FIXED AT 1000), "MISC" (OCCASIONAL), NA (Not Applicable), "NONE" (none), and "RVLNG" (REVOLVING ADVANCE). Once you have selected an Advance Type, the associated account defaults into the Advance Account column in the main screen.
If you do not select from the drop-down box, the system will determine the default by retrieving the advance type by vendor in the Vendor Travel Info table. This is done by accessing the default account ID in the Travel Advance Type table. Otherwise, it is retrieved directly from Travel Advance Type table by the type you enter.
This field is not editable. It displays the number of the A/P voucher corresponding to this advance. For an advance to have a voucher number, it must first have been entered as a request in the Enter Advance Requests screen, and then made into an A/P voucher using the Create/Post AP Vouchers screen. If you are entering an advance directly into this screen, you will not be able to give it a voucher number.
The source of the advance displays in this non-editable field. If the advance was created through the Create/Post AP vouchers screen or by the autocreation program, "SYSTEM" displays in this field. If this is a manually entered advance, "USER" displays in this field.