Use this screen to identify which liability account and organization to credit when creating a travel commitment accrual. Travel commitments can also be accrued to the General Ledger (G/L). If you elect to accrue travel commitments, this account and organization combination will be used to record the liability. The commitment is taken from the Schedule Trips screen in Costpoint Travel. Travel commitments are closed out (finalized) when the traveler submits an expense report. To avoid recording the expense a second time, the commitment is closed out because the actual cost has been incurred, and the commitment must now be relieved.
The system uses this account/organization combination to record the offsetting liability to the balance sheet for travel commitments. You can accrue trip commitments at period-end by running the Create Travel Commitment Accruals screen to the accruals in General Ledger.
Use this screen when your company's project managers decide to implement travel commitments for scheduled trips. You must set up this information in order to create travel commitment accruals.
Use this group box to select the valid accounts and organizations you want to use when creating the accrual for travel commitments.
Enter, or use Lookup to select, a valid account number.
Select this checkbox to indicate that the organization to which the trip is charged in the Schedule Trips screen in Costpoint Travel should also be used to record the liability. The liability is recorded to the organization designated as the balance sheet level organization in the A/P Accounts screen in Costpoint Accounts Payable. If you select this checkbox, you will be unable to enter data in the Organization field.
Enter, or use Lookup to select, a valid organization. The organization you select must be linked to the account entered in the Account field. Accounts and organizations are linked in the G/L Settings screen.