Use this screen to enter receipt information about inventory parts received without a purchase order. This screen is available only for users of Costpoint Inventory.
Enter a miscellaneous receipt ID containing up to 10 alphanumeric characters. This field is required and is used throughout the system to identify this receipt. The ID in this field cannot begin with a space.
In the Transaction IDs subtask of the Warehouses screen in Costpoint Inventory, if the "Miscellaneous Receipt" transaction type has been selected for the warehouse in this receipt and the Auto-Assign column is set to "Y" (Yes), the ID will automatically display when you save the record.
Enter the date of the receipt. The system date defaults but can be changed if necessary.
Enter a valid employee ID. The user ID is the default but can be changed if necessary. This field is required and the employee must be active in the Basic Employee Info screen in Costpoint Employee.
Enter, or use Lookup to select, a valid warehouse. This warehouse must already exist in the Warehouses table in Costpoint Inventory. This is a required field.
Enter, or use Lookup to select, a valid inventory abbreviation to which the material will be stored. This inventory abbreviation must be active and already exist in the Inventory Abbreviations table, established in the Inventory Projects screen in Costpoint Inventory. When entered, this inventory abbreviation will be the default value in each line.
The fields in this group box display the default location information for this receipt.
Select this checkbox to use the part/project default location, or, if that does not exist, to use the part default location as the default location. If the part/project or part warehouse does not match the warehouse entered, the location will not default. You can enter a default location if this checkbox is not selected.
Enter the default location if the Use Part/Project Location Default checkbox is left blank. The location identifies where the material will be stored and must exist in the Warehouse.
Enter free-form comments, up to 254 alphanumeric characters, relating to this miscellaneous receipt.
The received quantity (Received Qty) is multiplied by the net Unit Cost for each line to determine the Total Received Amt. This is a non-editable field. This field is not displayed if you have Cost Suppression in effect in the Maintain Users screen in Costpoint System Administration.
This non-editable field displays a default value of "1" for the first line and is incremented by one with each additional line.
Enter, or use Lookup to select, the part number for the item being received. This part must be an inventory part, identified in the Planning Part Data table in Costpoint Product Definition. This is a required field.
This field displays the default value of the latest revision but can be changed if necessary.
This non-editable field displays the description of the part.
This non-editable field displays the inventory unit of measure for the part entered.
Enter, or use Lookup to select, an inventory abbreviation to which the material will be stored. If you have entered a Default Inv Abbrev, it will default to this line, but can be changed. This is a required field. Inventory abbreviation information is established in the Inventory Projects screen in Costpoint Inventory.
Enter, or use Lookup to select, the location where the material will be stored. This will default based on the option selected in the Default Location group box but can be changed if necessary. The Location must be a valid warehouse location already established in the Warehouses table in Costpoint Inventory.
Enter the quantity being received to inventory in the inventory unit of measure.
The unit cost is a calculation from the Cost Elements subtask and cannot be changed. If Cost Suppression is active in the Maintain Users screen in Costpoint System Administration, the unit cost will not display.
The extended cost is the Receipt Qty times the Unit Cost and cannot be changed. If Cost Suppression is active in the Maintain Users screen in Costpoint System Administration, the extended cost is not displayed.
The QC Inspection Required flag defaults from the part/project QC Insp Required flag in the Enter POs screen (based on the project for this inventory abbreviation) or, if there is no part/project, from the Basic Part Data screen in Costpoint Product Definition for the part entered. This field cannot be changed. The QC Inspection Required flag indicates whether or not this part requires a separate quality control inspection when received.
The Source Inspection Required flag defaults from the part/project Source Insp Required flag in the Enter POs screen (based on the project for this inventory abbreviation) or, if there is no part/project, from the Basic Part Data screen in Costpoint Product Definition for the part entered. This field cannot be changed.
The Source Inspection Required flag indicates whether or not this part needs to obtain approval from a government inspector.
The Certificate of Conformance Required flag defaults from the part/project Certificate of Conformance Required flag in the Enter POs screen (based on the project for this inventory abbreviation) or, if there is no part/project, from the Basic Part Data screen in Costpoint Product Definition for the part entered. This field cannot be changed.
The Certificate of Conformance Required flag indicates whether or not this part requires a certificate of conformance to be submitted from the vendor.
This non-editable field displays information from the Basic Part Data screen in Costpoint Product Definition for the part entered.
Select this pushbutton to view or record serial and lot information for the selected line.
Use this pushbutton to record or view inventory cost elements for the selected line.
This pushbutton is disabled in this version of Costpoint. However, when you select Clone from the File menu, a Clone window will display where you can select the transaction that you would like to clone. When the cloning process is complete, you will be given the option of reversing the transaction, in which case the positive Receipt Qty and associated Total Received Amt will be reversed, or of keeping the cloned transaction equal to the original amounts. Reversing quantities cannot exceed the original transaction quantity. The affect of reversing a positive receipt is similar to that of a negative receipt. The original transaction costs will be used for the reversal.