Use this screen to print information relating to gross pay, tax withholding, deductions, contributions, and net pay that has been paid to each employee during the calendar year. You can use this report for a variety of information needs having to do with calendar year-to-date earnings. This report should not be considered part of the system audit trail, although it is important in support of payroll reports filed with IRS and State governments.
You can review any of the information on the report in the Maintain Employee Earnings screen.
You can print this report any time year-to-date earnings information is required. You should always print and review it at the end of each calendar year as part of closing the payroll year.
Multi-state tax functionality has been added to a number of applications to allow the proper calculation of withholdings for employees who work in multiple states in a single pay period. Because of new tables needed for multi state calculation, the Print Employee Earnings Rpt will have to look to a new table, EMPL_EARN_STATE, that can hold multiple state taxes for one paycheck.
Use this group box to select the order in which you want to print.
Select this radio button to sort the report by the home organization that is assigned to the employee in the Salary Info and History table in Costpoint Employee. If your Primary Sort is by Home Organization, you must then select either Employee Name or Employee ID for your Secondary Sort. The report prints all levels of the organization.
To sort the report by employee name, select this radio button.
To sort the report by employee ID, select this radio button.
You can change the selection in this group box only if you print this report by Home Organization as your Primary Sort. If you select Employee ID or Employee Name for your Primary Sort, the default option of None for this group box cannot be changed.
Select this radio button to print the report by employee name for employees within an organization. If you select Employee Name or Employee ID for your Primary Sort, this radio button is disabled.
Select this radio button to print the report by employee ID for employees within an organization. If you select Employee ID or Employee Name for your Primary Sort, this radio button is disabled.
This radio button is disabled if your Primary Sort is by Home Organization. In that case, you must select either Employee Name or Employee ID for your Secondary Sort. If you select Employee Name or Employee ID for your Primary Sort, this radio button is the only available choice.
Use the options in this group box to select the report format to be printed. Three report formats are offered with three levels of report detail.
Select this radio button to summarize paycheck information for the applicable employee(s). All paychecks that fall within the specified date range are included in the employee's summary record. A summary line displays the employee's total hours, earnings, labor, deduction, contribution, and workers' compensation amounts. This report will save paper by combining an employee's paycheck records into one record and by allowing more than one employee record to print on a page.
Select this radio button to summarize detail information for each paycheck for the applicable employee(s). All paychecks that fall into the specified date range will be printed on this report with a line displaying the paycheck's summarized hours, earnings, labor, deduction, contribution, and workers' compensation information. An Employee Totals page, a Report Totals page, and an Organization Totals page will also be printed. This report gives you a summary detail of each paycheck while keeping the report to a minimum by summarizing information rather than listing details.
Select this radio button to print detail information for each paycheck for the applicable employee(s). All paychecks that fall into the specified date range will be printed. This report differs from the Check Summary radio button report in that it lists each pay type, deduction, contribution, and workers' compensation code with its corresponding amount. As with the Check Summary radio button report, an Employee Totals page, a Report Totals page, and an Organization Totals page will also be printed. This report is detailed and can be quite lengthy.
In this group box, you can select the pay cycle for which this report is to be printed.
Select this checkbox to print this report for all cycles.
Select a pay cycle to print from this drop-down box.
Select one or more checkboxes in this group box to indicate which employee status should be included in the report.
Select this checkbox to include employees who are designated "Active" in the Status field of the Basic Employee Info screen in Costpoint Employee.
Select this checkbox to include employees who are designated "Inactive Accruing Leave" in the Status field of the Basic Employee Info screen in Costpoint Employee.
Select this checkbox to include employees who are designated "Inactive" in the Status field of the Basic Employee Info screen in Costpoint Employee.
Select this checkbox to include employees who are designated "Family Medical Leave" in the Status field of the Basic Employee Info screen in Costpoint Employee.
Use the fields in this group box to enter a range of check dates for this report.
Enter the starting check date for the range of checks you want to include in this report. The system format for the date is "MM/DD/YYYY."
Enter the ending check date for the range of checks you want to include in this report. The system format for date is "MM/DD/YYYY."
Use this group box to select the range of employees to include in this report.
Use this drop-down box to select the range of employees you want to include in this report. Options are "All," "One," "Range," "From Beginning," and "To End." If you select "All," the From and To fields are disabled; if you select "One," the To field is disabled; if you select "From Beginning," the From field is disabled; and if you select "To End," the To field is disabled.
If your range selection is "One," "Range," or "To End," enter, or use Lookup to select, the employee name or employee ID with which you want to start.
If your range selection is "Range" or "From Beginning," enter, or use Lookup to select, the employee name or employee ID with which you want to end.
Employee Earnings - PR_EMPL_EARNINGS
Employee Earnings Pay Type - PR_EMPL_EARN_PAY_TYPE
Employee Earnings Worker's Comp - PR_EMPL_EARN_WC
Employee Earnings Deduction - PR_EMPL_EARN_DED
Employee Earnings Contribution - PR_EMPL_EARN_CNTRB
Employee Earnings Local - PR_EMPL_EARN_LOCAL
All columns on this report come from the Maintain Employee Earnings screen.