Use this screen to view non-editable information from previously created savings bond files. You can specify one or all of the selection criteria (i.e., Employee, Issue Month and Year, Taxable Entity, and/or Pay End Date) in the header of this screen, and then select the Execute button to populate the table. You can also use the information in this table to recreate savings bond files in the Create U.S. Treasury File application.
Use this screen after you have created savings bond file information in the Create U.S. Treasury File screen. The information in this screen is taken from the Savings Bond Info by Taxable Entity screen and the Employee Bond Table screen in Costpoint Employee.
Enter, or use Lookup to select, the employee ID that you would like to query. The employee ID must exist in the Maintain Employee Master screen or the Basic Employee Info screen in Costpoint Employee.
Enter up to 10 alphanumeric characters for the identification code of the taxable entity that you would like to query, or use Lookup to select a taxable entity ID. Establish taxable entity IDs in the Set Up Company Info screen in Costpoint General Ledger. This is a required field.
Enter a month and year ("MM/YY") to query for the issue month and year that were entered when the Savings Bond File was created.
Enter the month and year ("MM/YY") to query by the Pay End Date that was specified when the Savings Bond File was created.
When you select the Execute button on the toolbar, this non-editable table window will populate with all applicable savings bond history records created in the Create U.S. Treasury File application.
This field displays the employee ID of the employee that purchased the bond. This information is from the savings bond history record.
This field displays the deduction code that is used to determine the employee's bond funds. You established Deductions in the Payroll Controls menu, and assigned them to the employee ID in the Employee Bond Table screen in Costpoint Employee. The Deduction Type must be "U.S. Savings Bond" in the Deductions screen.
This field displays the company ID or taxable entity assigned to the record.
This field displays the month and year ("MM/YY") for which the file was submitted.
This field displays the month and year ("MM/YY") that will serve as the unique identifier when you update the Savings Bond File History table. This date is used in the bond issuance confirmation file that is created by the Federal Reserve.
This field displays the name of the owner of the bond.
This field displays the bond owner's social security number.
This field displays "Y" (Yes) or "N" (No) to indicate whether the address on the bond is a U.S.-based address or a foreign address. The program gets this information by looking at the country code.
This field displays "Bond Owner" or "Designee" to indicate where the bond was to be mailed.
If the Mail To field is "Bond Owner," this field will display the bond owner's first address line. If the Mail To field is "Designee," this field will display the designee name.
If the Mail To field is "Bond Owner," this field will display the bond owner's second address line. If the Mail To field is "Designee," this field will display the designee's first address line.
If the State code is "AA," "AE," or "AP," this field will display the country name that was added in the Employee Bond Table screen. Otherwise, it will display the bond owner's third address line.
This field displays the city to which the bond is to be mailed.
This field displays the state/province to which the bond is to be mailed.
This field displays the postal code to which the bond is to be mailed.
This field displays the bond type that will be distributed. The three authorized registrations types are:
"S" (Single Ownership) - One bond owner
"OR" (Co-Ownership) - Two bond owners
"POD" (Beneficiary) - Owner and beneficiary
If the Registration Type is "Co-Ownership," this column will display the co-owner's name. If the Registration Type is "Beneficiary," this column will display the beneficiary's name. If the Registration Type is "Single Ownership," this column will be blank.
This column specifies whether an "EE" or an "I" series bond was requested. The value in this field determines the values that display in the Face Value field.
This field displays the value of the bond.
This field displays the employee's social security number if the employee is the owner of the bond. If the employee is not the owner of the bond, this field will be blank.
This field displays the number of bonds being purchased.
This field displays the average issue date from the savings bond file history record.
This field displays the purchase price for the bond(s) from the savings bond file history record.