Use this application to void or reissue a posted paycheck or payment advice after posting payroll to the General Ledger. When using this screen, you can create a reversal record ("V" type) that nets the original paycheck/advice to zero. A "V" type record will be generated to maintain the disbursement code of the original check. You can also create a replacement record ("W" type) when processing by selecting the Create replacement record checkbox. In this case, the system inserts both "V" and "W" records into the Maintain Payroll Edit table. An editable "W" record will be generated with a check disbursement code replacement type.
Only "R" type (Regular) and "B" type (Bonus) records can be processed through this application.
This application prints the Void/Replace Posted Check Report. The report will list the applicable "V" records, regardless of whether or not you have selected the Create replacement record checkbox.
Use this application to void or replace paycheck records that have been posted to the General Ledger.
Multi-state tax functionality has been added to a number of applications to allow the proper calculation of withholdings for employees who work in multiple states in a single pay period. Because of new tables needed for multi state calculation, the Void Replace application will have to look to a new table, EMPL_EARN_STATE, that can hold multiple state taxes for one paycheck.
Use this group box to select the employee, check number, and date for which to void paychecks.
Enter, or use Lookup to select, the ID of the employee whose check information will be processed.
Use this group box to enter the check number and check date. These two fields will provide a link between the "V" type and "W" type records and the voided check.
Enter the check number of the paycheck that will be processed. This field can contain up to six numeric characters. The first set of characters in this field defaults with zeros if you enter five or less numbers. For example, if you enter "12," this field will default to "000012."
Enter the date of the paycheck that will be processed. The system format for this field is "MM/DD/YYYY."
Enter the date to be assigned to the voided check. The system format for this field is "MM/DD/YYYY."
Create Replacement RecordSelect this checkbox to create a "W" type replacement record in addition to the "V" type reversal record. If this checkbox is not selected and the process is run, only a "V" type reversal record will be created.
This non-editable field indicates whether or not a printed report has been run for this update configuration.