STATE TAX OVERRIDE BY TAXABLE ENTITY

Use this screen if you have multiple taxable entities in your database. The information in this table overrides the State Taxes table. If you have only one taxable entity, use the State Taxes screen to set up state income tax withholding and SUTA accrual information.

You can use this screen to set up multiple state records for each taxable entity in your database. You can enter and store state tax identification numbers and unemployment rates for each state that belongs to each taxable entity. In addition, you can enter and store taxable entity -specific general ledger account numbers, reference codes, and SUTA unemployment rate percentages for each state. You can reduce data entry by using the Clone feature to copy similar records and updating only those fields that differ from record to record.

Set this screen up before running the first payroll in Costpoint. You can add to or change this table at any time. However, because it contains control information that is used to calculate state income tax withholding and SUTA accruals, you should make additions or changes before running the next payroll. Additions or changes will be necessary when the information in one or more of the tables becomes outdated.

Taxable Entity

Enter up to 10 alphanumeric characters for the identification code of the taxable entity that you want on this record, or use Lookup to select a taxable entity ID. The taxable entity description will display in the field next to its code. Establish taxable entity IDs in the Set Up Company Info screen in Costpoint General Ledger. This is a required field.

State

Enter the two-character state abbreviation that identifies the state you want, or use Lookup to select a state abbreviation. The state name will be displayed in the field next to its abbreviation. This is a required field.

Tax ID

Enter up to 15 alphanumeric characters for the identification number that has been assigned to this company by the department of taxation for the state you entered. In many cases, that number will be similar to your Federal ID number. Tax identification numbers can be found on quarterly state unemployment forms and also on state income tax withholding payment coupons.

This field is printed in Field 16 (Employer's State ID Number) on the W2s and is a required field.

SUTA Unemployment Rate

If this company is not required to pay state unemployment tax, leave this field blank.

If this company is required to pay state unemployment tax, enter the tax rate that has been assigned to this company by the state you entered. You can enter up to two digits before the decimal and six digits after the decimal (e.g., 99.999999). This rate is used when payroll tax accruals are made in the Payroll Journal each pay period and by the Payroll Quarterly report at the end of each calendar quarter. This field is optional.

A/P Vendor ID

Withholding

Enter, or use Lookup to select, the A/P vendor ID that will be used when creating A/P vouchers. You must enter an account number in the Withholding Account field when you enter an A/P vendor ID for Withholding. When you use Lookup, only those vendor IDs who are not on "Hold," and whose PR Vendor checkbox is selected in the Maintain Vendors screen in Costpoint Accounts Payable will display.

SUTA

Enter, or use Lookup to select, the A/P vendor ID that will be used when creating A/P vouchers.  You must enter an account number in the SUTA Accrual Account field if you enter an A/P vendor ID for SUTA. When you use Lookup, only those vendor IDs who are not on "Hold," and whose PR Vendor checkbox is selected in the Maintain Vendors screen in Costpoint Accounts Payable will display.

Withholding Account

Enter the general ledger account number to which state income tax withholding for this company will be posted, or use Lookup to select a general ledger account number.

Withholding - Reference 1/Reference 2

Enter the reference number(s) that you want posted for the state income tax withholding amount, or use Lookup to select a reference number.

SUTA Accrual Account

Enter the general ledger account number to which accrued state unemployment tax for this company will be posted, or use Lookup to select a general ledger account number.

SUTA Accrual - Reference 1/Reference 2

Enter the reference number(s) that you want posted for the accrued state unemployment tax amount, or use Lookup to select a reference number.

SUTA Expense Account

Enter the general ledger account number to which state unemployment tax expense for this company will be posted, or use Lookup to select a general ledger account number.

SUTA Expense - Reference 1/Reference 2

Enter the reference number(s) that you want posted for the state unemployment tax expense amount, or use Lookup to select a reference number.

When the Payroll Journal is posted, the balance sheet level of the employee's home organization (or department) is used and general ledger account number/organization linkages are checked.

SUTA Expense (DC) - Account

Enter, or use Lookup to select, the SUTA Expense Account number to be used for Direct Charge of Employer Fringes. This field will be enabled when you have selected the Direct Charge Employer Fringes checkbox in the Direct Charge Options subtask of the Payroll Settings screen, and all fields (except SUTA) in the Direct Charge Employer Fringe group box are populated.  This field is disabled if you have not selected the Accrue by State checkbox, and the Accrual and Expense fields are populated in Costpoint Payroll Settings.

Table Information

Changes to this screen update the Multi-Company State Tax Override (PR_MULT_CO_ST_OVRD) table.