Use this screen to assign bond information to employees. You must establish employee bond information in this screen before you can use the record in the Create U.S. Treasury File application in Costpoint Payroll. If you enter bond information for an employee in the Employee Deductions screen, that employee's deduction information will default in this screen when accessed. Conversely, if you enter new or modify existing bond information for an employee in this screen, you will have the option of automatically updating the employee's bond deduction information in the Employee Deductions screen. If you select an owner, you must choose at least one beneficiary and/or co-owner; you can elect up to 19 beneficiaries and/or co-owners. You must set up the employee as one of the sole owners, beneficiaries, and/or co-owners.
In this screen, you can also edit the bond series, face value (denomination), owner, co-owner, and beneficiary data.
You must enter the bond's series and face value (denomination) in the this screen for each new participant before you use the Create U.S. Treasury File screen in Costpoint Payroll.
The Employee Bond Table is updated by the employee's information in the Payroll Deductions and Basic Employee Info screens, and when the Create U.S. Treasury File process has been successfully completed.
Enter, or use Lookup to select, the employee ID whose bond information is being entered. After you enter the employee ID, the employee's name displays to the right of this field. This is a required field.
Enter the date this bond should become effective. The system format for dates is "MM/DD/YYYY." This is a required field.
Use this group box to identify the deduction code that is being used to deduct bond funds.
Enter, or use lookup to select, the deduction code that will be used to determine the employee's bond funds. Establish deduction codes in the Deductions screen in Costpoint Payroll. The Deduction Type must be "U.S. Savings Bond" in the Deductions screen. This is a required field.
Use the drop-down box to determine how the bond deduction amount will be calculated when payroll is computed. This is a required field. Listed below are the system-defined options that are available:
FIXAMT - (Fixed Amount). Use this method when a particular dollar amount should be deducted each pay period.
GRSHRF - Gross Hours. Use this method when the deduction amount is based on total hours worked for the period. The system will calculate the deduction amount by adding all hours for the payroll period and multiplying that figure by the deduction amount.
GRSHRP - Gross Hours. Use this method when the deduction amount is based on total hours worked for the period. The system will calculate the deduction amount by adding all hours for the payroll period and multiplying that figure by the deduction percentage.
PCTANN - Percentage of Annual Salary. This method multiplies the Rate by the employee's annual salary amount to come up with the deduction amount.
PCTGRS - Percentage of Gross Wages. This method multiplies the Rate by the total wages for the pay period.
PCTREG - Percentage of Regular Wages. This method multiplies the Rate by the total of all non-overtime pay type wages for the pay period.
REGHRF - Regular Hours. Use this method when the deduction amount is based on all hours not designated as overtime hours. The system will calculate the deduction amount by adding all non-overtime hours for the payroll period and multiplying that figure by the deduction amount.
REGHRP - Regular Hours. Use this method when the deduction amount is based on all hours not designated as overtime hours. The system will calculate the deduction amount by adding all non-overtime hours for the payroll period and multiplying that figure by the deduction percentage.
Enter a rate or amount based on the Compute Method. This is a required field. If you selected "FIXAMT," "GRSHRF," or "REGHRF" as the Compute Method, specify an amount up to 99,999,999.99. If you selected "GRSHRP," "PCTANN," "PCTGRS," "PCTREG," or "REGHRP" as the Compute Method, enter a rate up to 99,999,999.9999. The value entered in the screen can be used to update the Employee's Payroll Deduction record.
Enter a ceiling amount up to 99,999,999.99. The value entered here can be used to update the Employee's Payroll Deduction record. This is an optional field.
If you have selected the Deduction Priority checkbox in the Payroll Settings screen in Costpoint Payroll, enter a value between "1" and "99." This will establish priorities when deductions are taken on a company-wide basis when computing payroll. One ("1") represents the highest priority and "99" represents the lowest priority. When you enter a new deduction, this value will default into this table. You can change the priority on an employee basis.
Enter a date for the deduction to start. This will normally be the pay period start date. If the date is later than the pay period end date, it will start in the following pay period. Leave this field blank to indicate the deduction should start immediately.
Enter a date through which the deduction should be used. This will normally be the pay period end date. Leave this field blank to indicate that this deduction should continue indefinitely.
This group box displays information about the employee's unspent and spend bond amounts.
Enter the employee's beginning bond balance as of the effective date. This is an optional field.
This non-editable field displays the bond deduction amount in the information collected from the Payroll Deduction table.
This non-editable field displays the total amount spent for bonds during the current year.
This non-editable field displays the balance of bond funds.
This group box contains information on the bonds the employee would like to purchase.
Enter a number from "1" to "99" in this column. The number is used to define the order n which employee bonds are purchased. One ("1") represents the highest priority and "99" represents the lowest. This information is used in the Create U.S. Treasury File screen in Costpoint Payroll for purchasing the bonds.
If you select this checkbox, a bond should be purchased when you execute the Create U.S. Treasury File screen in Costpoint Payroll. You should select this checkbox for only one row in this table.
Select this checkbox if the employee is the bond owner.
Use the drop-down box to select the bond type that will be distributed. This is a required field. The three authorized registration types are:
Single Ownership - One bond owner
Co-Ownership - Two bond owners
Beneficiary - Owner and beneficiary
Enter the bond owner's name using the following format: First Name <space> Middle Initial <space> Last Name (e.g., "John Q. Smith"). If you selected the Employee is Owner checkbox, this column will display the employee's name and cannot be changed. This is a required field that can contain up to 33 alphabetic characters.
Enter the bond owners' social security number. If you selected the Employee is Owner checkbox is selected, the employee's social security number will default from the Basic Employee Info screen and cannot be changed. This is a required field.
If the Registration Type is "Co-Ownership," enter the co-owner's name using the following format: First Name <space> Middle Initial <space> Last Name (e.g., "John Q. Smith"). This is a required field unless the Registration Type is "Single Ownership" or "Beneficiary," in which case this field will be disabled. You can enter up to 28 alphabetic characters. Both the owner and the co-owner can cash the bond without the knowledge or approval of the other, so both names are listed on the bond.
Select this checkbox if the Registration Type is "Beneficiary" and the employee is the beneficiary. If you select this checkbox, the Beneficiary Name column will default with the employee's name from the Basic Employee Info screen and will be disabled.
Enter the name of the beneficiary if the Registration Type is "Beneficiary." This is a required field unless the Registration Type is "Single Ownership" or "Co-Ownership," in which case this field will be disabled. You can enter up to 28 alphabetic characters. If you selected the Empl is Beneficiary checkbox, this field will default with the employee's name from the Basic Employee Info screen.
Use this drop-down box to select the series of savings bonds that are available for purchase through payroll savings plans. The two bonds available are "EE" and "I." This is a required field. The value specified in this field will determine the values that will be available in the Face Value field and, subsequently, which value will default in the Purchase Price field. If you change the Bond Series value, the Face Value column will become cleared. You will be forced to select a valid Face Value for the selected Bond Series.
Use this drop-down box to select the value of the bond. This is a required field. If the Bond Series is "EE," the following values will be available for selection:
100.00, 200.00, 500.00, 1,000.00, 5,000.00 and 10,000.00
If the Bond Series is "I," the following values will be available for selection:
50.00, 75.00, 100.00, 200.00, 500.00, 1,000.00, 5,000.00 and 10,000.00
This is a non-editable field. The price will default in accordance with the Face Value selected. If the Bond Series is "I," the Purchase Price field will default with an equal value. If the Bond Series is "EE," the Purchase Price field will default with a value that is half of the Face Value.
Select this checkbox to use the employee's address for the bond. If you select this checkbox, the employee's address will default in the appropriate fields for the selected line from the Basic Employee Info screen or the Maintain Employee Master screen. If you do not select this checkbox, you must enter the address information in the appropriate fields for the selected line. When you enter a new participant in this screen, this field will display "Y" (Yes); however, you can change this value to "N" (No). If you enter "N" (No), you can send bond information to an owner or beneficiary that is not the employee.
Enter the designee name in this optional field. If the employee wants the bond to be mailed to someone other than the owner, complete this field. You can enter up to 23 alphanumeric characters, and they will be cleared and disabled if you select the Use Empl Address checkbox.
If you specify a designee, "Mail To" will be inscribed on the bond. If the bond is inscribed with the words "Mail To," the Designee has no ownership or beneficiary rights to the bond. This is used when the employee requests that the bond be mailed to an address that is not the owner's home address. When a designee is specified on the bond, it takes the place of what is normally the bond owner's first address line, in which case the Address Line 1 column will be cleared and disabled.
Enter the first line of the address to which the bond should be mailed. This field is required if you did not specify a Designee Name. If you selected the Use Empl Address checkbox, the employee's address line 1 will default from the Basic Employee Info Screen. You can enter up to 33 upper-case alphanumeric characters for this address line.
Enter the second line of the address to which the bond should be mailed. This field is required if you did not specify a Designee Name. The data entered here will be the second address line on the printed bond. If you selected the Use Empl Address checkbox, the employee's address line 2 will default from the Basic Employee Info Screen. You can enter up to 33 upper-case alphanumeric characters for this address line.
Enter the third line of the address to which the bond should be mailed. If the State/Province code is "AA," "AE," or "AP," this field is required and should be populated with a country name (you can use Lookup to select a country). Maintain country codes in the Maintain Countries screen in the System Codes menu in Costpoint System Administration. The data entered here will be the third address line on the printed bond. If you selected the Use Empl Address checkbox, the employee's address line 3 will default from the Basic Employee Info Screen. You can enter up to 33 upper-case alphanumeric characters for this address line.
Enter the city to which the bond should be mailed. You can enter up to 20 upper-case alphabetic characters. If you selected the Use Empl Address checkbox, the employee's city will default from the Basic Employee Info screen. This is a required field unless the State/Province code is "AA," "AE," or "AP."
Enter, or use Lookup to select, the state or province to which the bond should be mailed. If you selected the Use Empl Address checkbox, the employee's state/province will default from the Basic Employee Info screen. Establish state and province codes in the Maintain States and Provinces screen in the System Codes menu in Costpoint System Administration. This is a required field.
Enter the postal code to which the bond should be mailed. If you selected the Use Empl Address checkbox, the employee's postal code will default from the Basic Employee Info screen. This is a required field.