Use this screen to set up cash account information for each of your pay cycles and select printing options for your paychecks. The cash account information is necessary for posting the payroll to the G/L and for bank reconciliation.
Set up this screen before you post your first payroll to the G/L. You must set up a record for each of your pay cycles. The paycheck information is not required until you are ready to print paychecks. Before you can enter the posting account here, you must first set up the account in the Maintain Accounts screen in Costpoint General Ledger.
Enter, or use Lookup to select, the pay cycle for which you want to set up your paycheck, cash account, and bank reconciliation information (you can set up only one pay cycle at a time). You must set up a record here for each pay cycle you have set up in the system. This is a required field.
Enter the last check number for this pay cycle. This field is updated with the last check number used when you execute the Print/Reprint Paychecks process and the Print Paychecks radio button is selected. The field will not be updated if you selected the Reprint Paychecks radio button, manually entered a check number in the Maintain Payroll Edit table, or manually entered a check number in the Maintain Employee Earnings screen.
Enter, or use Lookup to select, the general ledger account to be used for posting of payroll cash disbursed. This is a required field.
Enter, or use Lookup to select, the bank abbreviation for the bank that holds the payroll cash account. This field is required.
Enter, or use Lookup to select, the bank ABA number for the bank that holds the payroll cash account. This is an optional field.
If you are using reference numbers, enter, or use Lookup to select, the reference number 1 to be used for posting of cash disbursed. This is an optional field.
If you are using reference numbers, enter, or use Lookup to select, the reference number 2 to be used for posting of cash disbursed. This is an optional field.
Select this checkbox to print paychecks by locator code. The locator code is assigned in the Basic Employee Info screen in Costpoint Employee. You can use this feature to determine the order in which paychecks are printed, which can make paycheck distribution more efficient.
Use this drop-down box to format paychecks. Valid options are "Expanded Lv" and "Laser."
Expanded Lv - Select this option to print continuous impact paychecks.
Laser - Select this option to print laser paychecks.
Enter, or use Lookup to select, the taxable entity ID whose address will be used on blank checks. Establish taxable entity IDs in the Set Up Company Info screen in Costpoint General Ledger. This is an optional field.
Select this checkbox to require a second signature on paychecks.
Enter a check amount that will be used as a limit for printing signatures. If a check amount is greater than or equal to this amount, a second signature is required. This field is required if you selected the Require Two Signatures checkbox. If you did not select the Require Two Signatures checkbox, this field will be disabled.
Enter a signature requirement message to appear above the primary signature on the paycheck, e.g., "Check amounts over $2,000.00 require two signatures." You can enter up to 60 characters. This field is required if you selected the Require Two Signatures checkbox. If you did not select the Require Two Signatures checkbox, this field will be disabled.
If you will be printing the primary signature (sig.bmp), secondary signature (sig2.bmp), and/or company logo (logo.bmp) when you print checks for this pay cycle, use this group box to specify the locations of your files.
Enter the location the primary signature (sig.bmp) file that will be used when printing checks for the pay cycle. This field will be available only if the Check Format is "Laser." Note that signatures will be included on paychecks only if either the Include Signature(s) checkbox is selected or the Alternate Check Type is set to Z-Fold or Blank Stock when printing paychecks in the Print/Reprint Paychecks screen.
Enter the location of the secondary signature (sig2.bmp) file that will be used when printing checks for the pay cycle. This field will be available only if the Check Format is "Laser" and the Require Two Signatures checkbox is selected. Note that secondary signatures will be included on paychecks only if either the Include Signature(s) checkbox is selected or the Alternate Check Type is set to Z-Fold or Blank Stock when printing paychecks in the Print/Reprint Paychecks screen.
Enter the location of the company logo (logo.bmp) file that will be used when printing checks for the pay cycle. This field will be available only if the Check Format is "Laser." Note that a company logo will be included on paychecks only if either the Include Company Logo checkbox is selected or the Alternate Check Type is set to Z-Fold or Blank Stock when printing paychecks in the Print/Reprint Paychecks screen.
Changes to this screen update the Pay Check Setup (PAY_CHK_SETUP) table.