Use this optional subtask to enter Construction Industry Scheme (CIS) information for the selected vendor. CIS requirements are governed by the Inland Revenue of the United Kingdom to track revenue, taxes, expenses, and payments involving subcontractors for reporting purposes. Subcontractors must hold either a Registration Card or a Subcontractors Tax Certificate that must first be registered with the Inland Revenue. Use this screen to enter the Registration Cards or Tax Certificates of your subcontractors, including the CIS type, start and expiry date, bank and authorized user information, and vendor address information. Although this subtask is optional, you should establish CIS information in this subtask before entering purchase order information (in the Enter POs screen in Costpoint Purchasing) or PO voucher information (in the Enter PO Vouchers screen in Costpoint Accounts Payable).
Vendors that are subject to CIS must have the CIS Withholding field set to "Y" (Yes) for all applicable PO lines (in the Enter POs screen) in order for PO amounts to be withheld for CIS. When entering PO vouchers lines (in the Enter PO Vouchers screen in Costpoint Accounts Payable), the CIS W/H checkbox must be selected for all PO voucher lines in order for voucher amounts/payments to be withheld for CIS.
If a CIS Code is assigned to a vendor, and that code has a withholding rate greater than zero, the CIS Withholding field in the Enter POs screen will default to "Y" (Yes) when the vendor is used for the PO line. If a PO line is subject to withholding, all the costs (but not the taxes) of that line will be used in the withholding calculation.
These three fields display the vendor ID, name, and location from the main screen.
Use the fields in this group box to enter detailed CIS information for the vendor.
Select the applicable CIS code from this drop-down box. Establish the available options in the Maintain CIS Codes screen in the System Codes menu in Costpoint System Administration.
Use this drop-down box to select the CIS type that applies to the Certificate or Registration. The CIS Type also indicates whether or not the vendor's vouchers will be evaluated for payment, based on the Start Date and Expiry Date.
The following system-defined CIS Type options are available for subcontractors with registration cards (i.e., where the vendor is subject to withholding, providing net payment to the subcontractor and reporting subcontractor costs):
CIS4P - A Registration Card is issued to the majority of subcontractors and entitles the holder to be paid with a deduction on account of tax and National Insurance Contribution (NIC) liability. It has no expiry date and shows the photograph and signature of the authorized holder. If you select this option, the Nat'l Insurance Number and Authorized User fields are required.
CIS4T - A Temporary Registration Card is issued to those subcontractors who do not yet have or do not know their valid National Insurance number (for example, people newly entering the country). This enables them, while the card is valid, to be paid under deduction while they obtain a valid National Insurance Number from the Benefits Agency. The card bears an expiry date instead of the National Insurance number, but in other respects is the same as the "CIS4P;" for example, it bears the photo and signature of the authorized holder. If you select this option, the Expiry Date and Authorized User fields are required.
The following system-defined CIS Type options are available for subcontractors with tax certificate IDs (i.e., where the vendor is not subject to withholding, providing gross payment to the subcontractor but subject to reporting subcontractor costs):
CIS5 - A Construction Tax Certificate is issued to companies that cannot operate with a Subcontractors Tax Certificate because of their size, complexity of operations, or geographical spread. The document does not include a photograph. The Start Date and Expiry Date fields are required if you select this option.
CIS5P - A Construction Tax Certificate is issued to some partnership firms where the partners cannot operate with a Subcontractors Tax Certificate because of the firm's size, complexity of operations, or geographical spread. The document does not include a photograph. If you select this option, the Start Date and Expiry Date fields are required.
Use this field to enter the subcontractor's Registration Card ID or subcontractors Tax Certificate ID, in accordance with the qualifying conditions set forth by the Inland Revenue and the CIS Type.
Enter the Certificate or Registration start date in this field. The Start Date is required for "CIS5" and "CIS5P" CIS Types.
Enter the Certificate or Registration expiry date in this field. The Expiry Date is required for "CIS4T," "CIS5," and "CIS5P" CIS Types.
Enter the vendor's National Insurance Certificate Number in this field.
Enter the authorized user's name in this field. The authorized user name is required if you selected the "CIS4T" or "CIS4P" option in the CIS Type drop-down box.
Enter the concern name that appears on the certificate or registration.
Enter the trading as name in this field.
Enter the bank name in this field.
Enter the bank address in this field.
This group box displays the CIS vendor's address information that appears on the CIS vouchers. The values in this group box are for informational purposes only, as Costpoint does not print Inland Revenue CIS vouchers at this time. The fields in this group box will default with the line's payment address information from the main screen if the Pmt Addr field is "D" (Default).
Enter the street address and any other address information other than the city, state/province, country or postal code.
Enter the city for this vendor. You can also enter the postal code in the Postal Code field; if you have set up the postal code in the Maintain Postal Codes screen in the System Codes menu in Costpoint System Administration, the city, state/province, and country code will automatically default.
Enter the state/province for this vendor. You can also enter the postal code in the Postal Code field; if you have set up the postal code in the Maintain Postal Codes screen in the System Codes menu in Costpoint System Administration, the city, state/province, and country code will automatically default.
Enter the country code for this vendor. You can also enter the postal code in the Postal Code field. If you have set up the postal code in the Maintain Postal Codes screen in the System Codes menu in Costpoint System Administration, the city, state/province, and country code will automatically default.
Enter the postal code that relates to the city, state/province, and country code. If you have set up the postal code in the Maintain Postal Codes screen in the System Codes menu in Costpoint System Administration, the city, state/province, and country code will automatically default. If you have not set up the postal code, it will be added to the Maintain Postal Codes screen for future use, along with the city, state/province, and country code.
Select this pushbutton to delete and clear all fields in this subtask for the vendor. Once all information has been deleted, save the record to complete and update the record. You will not be able to retrieve previously entered CIS information once you select the Delete pushbutton and save the record.