Use this subtask to review and edit the transaction currency exchange rate for the selected PO transaction if it occurs in a non-functional currency. After changing the settings in this subtask, select the Change Rates pushbutton to reset the Trans to Func field for the selected transaction currency. Costpoint will review the settings and provide the appropriate currency conversion rate. Please refer to the Summary section for the Assign POs subtask for additional information regarding PO currency exchange rates. If the PO Created field is "Y" (Yes) for the selected line in the Assign PO screen, all fields in this subtask will be disabled and cannot be changed.
This field displays the requisition ID from the main screen.
This field displays the requisition's revision number from the main screen.
This field displays the requisition date from the Req Date field in the main screen.
This field displays the requisition's status from the main screen.
Select the transaction currency for this PO. This is the currency that will be used when generating purchase orders, and that your vendor will use on the invoice. If the vendor's transaction currency is different from the system's functional currency, this field will display the vendor's default transaction currency that is assigned in the Multicurrency subtask of the Maintain Vendors screen. If you did not select a default for the vendor, the default transaction currency displays from the Multicurrency Settings screen in Costpoint Multicurrency. You can edit this field if a PO has not yet been created; however, you must have linked the selected transaction currency to the selected Rate Group in the Maintain Exchange Rate Groups screen in Costpoint Multicurrency.
Select the rate group description for this PO. This field will populate you have not selected a default for the vendor, the default rate group is selected from the Multicurrency Settings screen in Costpoint Multicurrency. You must have linked the selected rate group to the selected transaction currency in the Maintain Exchange Rate Groups screen in Costpoint Multicurrency.
When you initialize this subtask, this field displays the system (today's) date. To obtain exchange rates for another date, enter the date in this field and select the Change Rates pushbutton.
This field mimics the Trans to Func rate when non-Euro currencies are used. When a Euro currency is used, this field will display the product of the Trans to Euro and Euro to Func fields. The fraction that is displayed to the right of the Trans to Euro field is the value of one divided by the Euro to transaction currency rate.
Select this checkbox to hold the last rate saved in these fields. You can enter other rates into Costpoint, but they will not be applied to this transaction (for gain or loss calculation) unless this checkbox is unchecked.
For those transactions that involve countries that are EC members, this field will be titled Trans to Euro and will display the rate for the transaction to Euro currency. This field will display as Trans to Func if non-EC currencies are being exchanged.
When this field is named Trans to Func and you select the Change Rates pushbutton, the transaction to functional exchange rate loads for the selected Transaction Currency, Rate Group, and Rate Date, but you can edit it if you selected the Allow users to override exchange rates checkbox in the Multicurrency Settings screen in Costpoint Multicurrency.
For those transactions that involve countries that are EC members, this field will be titled Euro to Func and will display the rate for the Euro to functional currency. This field will display as N/A if non-EC currencies are being exchanged.
Select this pushbutton after you have entered new settings in this subtask. Costpoint will review them and provide the appropriate currency rates.