APPROVAL PROCESS

Use this subtask to view and modify information that is used to determine when the requisition becomes approved. You can add new approval titles in this screen but cannot change or delete existing approval titles. You must establish requisition approval title settings and requisition approval processes in order to track requisition approvals.

Requisition

This field displays the requisition ID from the main screen.

Rev

This field displays the revision number assigned to the requisition.

Line

This field displays the line number of the requisition line.

Requisitioner

This field displays the requisitioner's name.

Requisition Date

This field displays the date that the requisition was created.

Approval Process

This field displays the Approval Process code entered in the main screen.

Table Window

Rev No

This column displays the number of times the requisition line has gone through the approval process.

Seq

This column displays the sequence number assigned to the approval title for the approval process. This number will determine the preferred approval order. When a new approval title is added, you must enter the sequence number, which cannot be less than the current approval title's sequence number.

Approval Title

This column displays the approval title code assigned to the approval process. When a new line is added, you may enter, or use Lookup to select, a new approval title. It cannot be an approval title that already exists for this requisition line.

Apprvl Code

This column displays the approval code that has been assigned during the approval process. The system-defined codes are "P" (Pending), "A" (Approved), and "R" (Rejected).

Employee

This column displays the employee ID assigned to the approval title.

Approval User

This field displays the approval user ID when the Approval Code field is set to "A" (Approved) and the record is saved.

Approval Date/Time

This field displays the date and time on which the requisition line was approved and saved.

Phone

This column displays the phone number assigned to the employee ID.

Rejection Reason

If the approval code "R" is displayed, a rejection reason coded will display.

Approval Type

This column displays the default approval type assigned to the approval title. You can also use Lookup to select a new approval type.

Notes

This column displays notes from prior approvals/rejections for this requisition line.

Proj Validation

This column displays the Validate Against Project Work Force checkbox value for the approval title, and cannot be changed for existing lines. This checkbox is in the Requisition Approval Titles screen. If you have selected the checkbox, "Y" (Yes) will display in this column; if you did not select the checkbox, "N" (No) will display. The project validation for the new approval title is the default, and can only be changed when you add a new line.

QC Approval

This field displays the QC Changes Allowed checkbox value for the approval title. This checkbox is in the Requisition Approval Titles screen. If you have selected the checkbox, "Y" (Yes) will display in this column; if you have not selected the checkbox, "N" (No) will display.