Use this screen to set up purchase order header information before you create a purchase order. This screen is not required. The data from this screen is included in a purchase order when you create the purchase order from a requisition line.
Use this screen before generating new purchase orders from requisitions and requisition lines. For purchase orders that have already been generated, use the Enter POs screen in Costpoint Purchasing to modify header information.
Enter the purchase order ID to be created from the requisition or requisition line that you will generate. (If you have set the Auto-Assign PO column to "Y" (Yes) in the Assign PO subtask of the Requisition Processing By Line screen, you should execute a trial run in the Create Purchase Orders screen first to find out what the planned PO will be. If you have set the Auto-Assign PO field to "N" (No) in the Assign PO subtask of Requisition Processing By Line screen, enter the purchase order ID that you entered in the Purchase Order field.) The system will match this purchase order ID to the assigned requisition lines of that purchase order ID when generating POs. This PO ID cannot already exist in Costpoint Purchasing.
Enter the order date for the new PO. The system date will default and can be changed.
Enter, or use Lookup to select, the buyer ID to be assigned to this PO. This must match the buyer ID of any requisition lines that have been assigned to this planned PO. Establish buyer information in the Buyers screen in Costpoint Purchasing.
Enter, or use Lookup to select, the vendor for this purchase order. This must match the buyer ID of any requisition lines that have been assigned to this planned PO.
The vendor must not be flagged as a payroll vendor, and its Vendor Status for PO must not be "On Hold." The vendor's Approval Code must not be "Not Approved." If the vendor has an Approval Code of "Pending," you will receive a warning.
Enter the last name of the vendor's contact, up to 25 characters, for this purchase order. If an address has been loaded, the default vendor contact (the contact with the lowest sequence number) for that vendor address will default.
Enter the first name of the vendor's contact, up to 25 characters, for this purchase order. If an address has been loaded, the default vendor contact for that vendor address will default.
Enter, or use Lookup to select, the vendor payment terms for this purchase order. The default value for that vendor will display, but can be changed.
Enter the free on board point for this purchase order. The default value for that vendor will display, but can be changed.
Select this checkbox to indicate that a vendor acknowledgment for this purchase order is required.
Enter the date of the vendor acknowledgment.
Enter the vendor sales order number for this purchase order.
Select this checkbox to retain this purchase order when it is eligible to be purged.
Select this checkbox to indicate that this is a confirming purchase order. This field defaults from the PO Settings screen in Costpoint Purchasing. The word "Confirmation" will print on the purchase order only if you have selected this checkbox.
Enter the start date for the time this purchase order is in effect. The system date will be the default and can be changed.
Enter the ending date for the time period when this purchase order is in effect.
Enter notes, up to 254 characters, for this purchase order header. This entry will override any requisition header text assigned to this PO when it was generated.
Select this pushbutton to maintain vendor mailing, PO return, and PO bill-to addresses for this PO.
Select this pushbutton to select PO standard text to be printed in the PO header.