APPROVAL PROCESS

Use this non-editable subtask to view the approval status information of the requisition. You cannot access this subtask if approvals are done at the requisition line level (as determined in the Requisition Settings screen). If applicable, you must establish Requisition Approval Title settings and Requisition Approval Processes in order to track requisition approvals.

Note:  A buyer can also use this subtask to reject a previously approved requisition. To reject a requisition, select the New Line button on the toolbar and enter a sequence number, approval title, Employee ID, and rejection reason. The requisition will then be forced back through its entire approval process.

View the information in this subtask after assigning approval process to the requisition. Buyers can use this information to reject a previously approved requisition.

Requisition

This field displays the requisition ID from the main screen.

Rev

This field displays the revision number assigned to the requisition ID.

Line

This field displays the line number for which approval status data is being sought.

Line Rev

This field displays the line revision. The first time a line is created, Line Rev is equal to zero.

Misc Type

This field displays the miscellaneous charge type code.

Item, Rev

These fields display the item type, revision, and description.

Requisitioner

This field displays the requisitioner's name.

Approval Process

This field displays the approval process description entered in the requisition header.

Reapproval Reason

This field displays the reapproval reason description.

Table Window

Rev No

This column displays the number of times this requisition has been through the approval process.

Seq

This column displays the sequence number assigned to the approval title for the approval process. This number will determine the preferred order of approvals in the process.

Approval Title

This column displays the approval title code assigned to the approval process.

Apprvl Code

This column displays the approval code assigned during the approval process. The system-defined codes are "P" (Pending), "A" (Approved), and "R" (Rejected).

Employee

This column displays the employee ID assigned to the approval title action.

Employee Name

This column displays the name corresponding to this employee ID.

User

This column displays the user ID of the person who performed the approval or rejection.

Action Date

This column displays the system-assigned date on which the approval status was assigned or changed.

Phone

This column displays the phone number corresponding to this employee ID.

Ext

This column displays the phone extension corresponding to this employee ID.

Rejection Reason

This column displays a rejection reason code if the Apprvl Code "R" is displayed.

Rejection Description

This field displays the rejection description based on the Rejection Reason code.

Approval Type

This field displays the approval type assigned to this approval title. This indicates whether this approval title requires either electronic, signature approval, or both.

Project Validation

This column displays the Validate Against Project Work Force checkbox value for the approval title. This checkbox is in the Requisition Approval Titles screen.  If you selected the checkbox, "Y" (Yes) will display in this column; if you did not select the checkbox, "N" (No) will display.

QC Approval

The QC Changes Allowed checkbox value for the approval title displays in this column. This checkbox is in the Requisition Approval Titles screen. If you selected the checkbox, "Y" (Yes) will display in this column; if you did not select the checkbox, "N" (No) will display.

Approval Notes

This field displays an approver's explanation of an approval or rejection.