Use this screen to print hard copies of the purchase order. You can print all purchase orders or specific ranges. Depending on the selections in this screen, each "Purchase Order," "Change Order," "Blanket Order," "Release Order," and/or "Subcontract PO" will be printed in the header of each page, along with their respective PO ID numbers.
Use this screen whenever you need a hard copy of the purchase order.
The purchase order is not part of the system audit trail and does not need to be retained. You may, however, find it useful to retain a hard copy of the purchase order for your records.
Use the fields in this group box to enter the selection criteria for the Purchase Orders you want printed. PO lines may list parts that have documents attached to them in the Documents subtask of the Maintain Parts screen in Costpoint Product Definition. If the Print on Purch Reports field is "Y" (Yes) in the Documents subtask for a particular part that is on a PO line, the document ID, revision, type and name will print on the PO in the "Item/Description" section of the printout. The document name and location must be valid and accessible in order for this information to print. To eliminate document information from printing on the PO, access the part ID in the Maintain Parts screen, select the Documents subtask, enter "N" (No) in the Print on Purch Reports field, and save the record.
Select the range of purchase orders from the drop-down box. The system-defined selections are as follows: "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."
Enter, or use Lookup to select, the purchase order and release that will be the starting and/or ending points of the purchase orders to be printed.
Select this checkbox to select a range of purchase orders. Then press the Apply pushbutton to have the purchase orders selected added to the selection list box. This enables you to build your own list of purchase orders that do not fall in a continuous range. To remove a previously selected purchase order or range of purchase orders, highlight the selection and select the Remove pushbutton.
Select this pushbutton to add to the selection list box the purchase order or range of purchase orders you want printed.
Select this pushbutton to remove a selection from the selection list box.
Use the fields in this group box to enter the buyer selection criteria.
Select from the Range Option drop-down box the buyers whose purchase orders are to be printed. The system-defined selections are: "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."
Enter, or use Lookup to select, the buyers whose purchase orders will be the starting and/or ending points of the ones to be printed.
Use the fields in this group box to enter the return address branch location criteria for the purchase orders to be printed.
Select from the drop-down box the return address branch locations to be printed. The system-defined selections are: "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."
Enter, or use Lookup to select, the return address branch locations that will be the starting and/or ending points of the purchase orders to be printed.
Enter, or use Lookup to select, the transaction currency code used on the purchase order(s) you want printed. Leave this field blank to print all POs within the print selection criteria, regardless of currency.
Use the fields in this group box to determine how the purchase orders will be printed. You can print your own company logo on the upper left hand corner of the purchase orders. This print option will only work with the formless laser form (not pre-printed), and it requires that the Return Address checkbox in the PO Print Options screen be unchecked. To use this print option, name your logo bitmap PORPPO.BMP and put it in your search path or your Costpoint Windows directory. This bitmap file must be no larger than 32,000 bytes and the logo should be designed with a two-to-one width-to-length ratio for best display.
Use the drop-down box to select the desired format in which to print the purchase orders. The system-defined selections are: "Formless Laser Landscape," "Formless Laser Portrait," "Pre-Printed Laser," and "Pre-Printed Line Printer." If you are printing your own logo on the purchase orders, you need to select one of the "Formless Laser" options. The setting for this drop-down box defaults from the Format drop-down box in the PO Print Options screen.
Select this checkbox to include previously printed purchase orders in this print run, provided they are within the selection criteria. If the PO Printed checkbox in the Header Information subtask of the Enter POs screen is selected, that purchase order is considered previously printed. When you print a purchase order that has been previously printed, the word "DUPLICATE" will display on the copy, indicating that this is not the original printing of this purchase order. If you do not select this checkbox, only purchase orders that have not been previously printed will be included.
Select this checkbox to include blanket purchase orders in the batch to be printed, provided they fall within the selection range. If you do not select this checkbox, only release orders of the blanket order will be printed.
Select this checkbox to print a "draft" copy of the purchase order and not have the purchase order marked as having been printed.
Select this checkbox to include subcontract purchase orders in the batch to be printed, provided they fall within the selection range. If you do not select this checkbox, no subcontract POs will print. Information that is irrelevant to the Subcontract PO line item, including U/M, Quantity, and Net Unit Cost, will not appear on the printout.
Select this checkbox to have the original due date of the purchase order printed.
Select this checkbox to print detail information of the project, account, and organization on the purchase order. If you do not select this checkbox, project/account/organization detail will not be printed. The setting for this checkbox defaults from the Include P/A/O Breakdown checkbox in the PO Print Options screen.
Select this checkbox to have the miscellaneous type codes on the purchase order lines printed. If you do not select this checkbox, miscellaneous type codes will not be printed. The setting for this checkbox defaults from the Print Line Charge Type Code checkbox in the PO Print Options screen.
Use the fields in this group box to enter the selection criteria for the printing placement of any standard text associated with the Purchase Orders. The radio button setting for this group box defaults from the Standard Text Placement group box in the PO Print Options screen. The system-defined options are as follows.
Select this radio button to print all standard text at the top of the purchase order, before any of the line item information is printed.
Select this radio button to print all standard text at the bottom of the purchase order, after all line item information has been printed.
Use the fields in this group box to enter the selection criteria for the printing placement of any header notes associated with the Purchase Orders. The radio button setting for this group box defaults from the Header Notes Placement group box in the PO Print Options screen. The system-defined options are as follows.
Select this radio button to print all header notes at the top of the purchase order, before any of the line item information is printed.
Select this radio button to print all header notes at the bottom of the purchase order, after all line item information has been printed.
You may experience alignment or page break problems when printing purchase orders. If you have difficulty printing orders, a number of setup options and system variables may help.
First, verify that the problem is specific to purchase orders by printing other reports successfully in Costpoint. Windows 95 users should make sure the "Printer Name" exactly matches the "Print Driver Name" in the Windows 95 Printers Folder.
There are four purchase order print formats available in Costpoint and each format uses a different internal report structure (or QRP). Select the format in the PO Print Options screen before starting the print process.
The PO print formats include:
Formless Laser Landscape (PORPPO.QRP)
Formless Laser Portrait (PORPPO3.QRP)
Pre-Printed Laser (PORPPO.QRP)
Pre-Printed Line Printer (PORPPO2.QRP)
If you are printing purchase orders on a pre-printed form using a laser or line printer and you have alignment problems (too far to the left or right/too low or high), verify that the pre-printed form matches the Costpoint PO form specifications exactly. If the form specifications are accurate and a line printer is being used, then check the printer driver used in Windows/Windows 95. The printer driver must be correct and it must be the latest driver for that printer. Also, the paper size must be set up as Portrait Custom Size 11 x 8/5 inches for the specified Windows/Windows 95 printer driver. Different line printer drivers have multiple resolution settings. You can experiment with different resolution settings, but start with the lowest resolution available. We highly recommend that you use Epson dot-matrix printers as they have proven to work well in other Costpoint pre-printed form programs.
If you are using a laser printer for purchase orders, some versions of Centura's Report Windows have a bug with any printers higher than an HP Laser III. Here are descriptions of some of the printer problems:
Problem: This printer prints fewer lines per inch and fewer characters per line than it should. This causes lines to be printed too low and too far to the right and causes more pages than normal to be printed. The total page number (page X of Y) could be miscounted or counted too low, e.g., page 2 of 1 is printed on the order.
Suggestion: Change the printer driver to HP Laser III. This is done by creating a new Printer in the Printer Folder. Select HP Laser III as the printer driver and assign this as the default printer (even though the actual printer is still an HP Laser IV). If you do not have a Laser III printer driver in the Windows/Windows 95 setup, then change the DPI setting on the Laser IV printer driver from 600 DPI to 300 DPI.
Problem: Same as listed for the HP Laser IV.
Suggestion: Same suggestion as listed for the HP Laser IV.
Problem: If the landscape orientation format is used, the purchase order is printed with a large left margin. This causes the PO to spread horizontally to many pages.
Suggestion: Use an HP Laser III printer driver. Setting the DPI to 300 will not solve this problem.
If you do not have a Laser III printer driver, then install a Laser IV printer driver and use it as the default printer with the DPI set to 300.
In addition to following these print recommendations, make sure you have installed the most current Costpoint programs. The programs used to print purchase orders and change orders include: PORPPO.EXE, POCPPO.EXE, PORPPO.QRP, PORPPO2.QRP, PORPPO3.QRP, MMDB.DLL, MMRUTILS.DLL, and CPCMURPT.DLL.