Use this screen to print hard copies of the purchase change orders. You can compare a change order to any previous change order and you can print any information that differs. Many of the print options in the PO Print Options screen that apply to printing purchase orders also apply to printing purchase change orders as well. However purchase change orders display changed, added or deleted lines for a PO, as well as the dollar amount change by line and the PO as a whole. If the purchase order is a Blanket PO or a release of a Blanket PO, this will display in the header of the purchase change order printout.
Print purchase change orders when a hard copy of the change order is required.
The purchase order change order is not part of the system audit trail and does not need to be retained. You may, however, find it useful to retain a hard copy of the purchase order change order for your records.
Use the fields in this group box to enter the selection criteria for printing the purchase change orders.
Enter, or use Lookup to select, the ID of the purchase change order you want to print. The purchase order selected must have had a change order applied against it. PO lines may list parts that have documents attached to them in the Documents subtask of the Maintain Parts screen in Costpoint Product Definition. If the Print on Purch Reports field is "Y" (Yes) in the Documents subtask for a particular part that is on a PO line, the document ID, revision, type and name will print on the PO/purchase change order in the "Item/Description" section of the printout. The document name and location must be valid and accessible in order for this information to print. To eliminate document information from printing on the PO or purchase change order, access the part ID in the Maintain Parts screen, select the Documents subtask, enter "N" (No) in the Print on Purch Reports field, and save the record.
If the purchase change order is a release order, enter, or select using Lookup, the number of the release you want to print. The current release will automatically default but can be changed, if necessary.
The current change order number for the purchase order entered will be displayed and can be changed if there is more than one change order for this purchase order ID.
Enter the change order number that you wish to have compared to the current change order. This can be any of the previous change orders for the entered purchase order. If there has only been one change order, the system will display "0" in this field.
Use the fields in this group box to determine how the purchase change orders will be printed.
Select this checkbox to print detail information of the project, account, and organization on the purchase change order. If you do not select this checkbox, project/account/organization detail will not be printed. The setting for this checkbox defaults from the Include P/A/O Breakdown checkbox in the PO Print Options screen.
Use the drop-down box to select the desired format in which to print the purchase change order. The system-defined selections are: "Formless Laser Landscape," "Formless Laser Portrait," "Pre-Printed Laser," and "Pre-Printed Line Printer." The setting for this drop-down box defaults from the Format drop-down box in the PO Print Options screen.
Select this checkbox to print any applicable miscellaneous type codes for the PO line. Miscellaneous Type codes are entered in the Misc Type field for the PO line in the Enter POs screen.
Use the fields in this group box to determine the placement of any standard text associated with the purchase change order. The radio button setting for this group box defaults from the Standard Text Placement group box in the PO Print Options screen. The system-defined options are as follows.
Select this radio button to print all standard text at the top of the purchase change order, before any of the line item information is printed.
Select this radio button to print all standard text at the bottom of the purchase change order, after all line item information has been printed.
Use the fields in this group box to determine the placement of any header notes associated with the purchase change order. The radio button setting for this group box defaults from the Header Notes Placement group box in the PO Print Options screen. The system-defined options are as follows.
Select this radio button to print all header notes at the top of the purchase change order, before any of the line item information is printed.
Select this radio button to print all header notes at the bottom of the purchase change order, after all line item information has been printed.