Use this screen to print hard copies of the debit memo. You can also print by debit memo voucher number and vendor name. You can print debit memos whenever a hard copy of the debit memo is needed.
You can print debit memos for a selected range of vendor names or debit memo numbers. You can also use the due date of the debit memo as a criterion. You can print charge code information. You can print all debit memos or only those that have not been previously printed.
The debit memo is not part of the system audit trail and does not need to be retained. You may, however, find it useful to retain a hard copy of the debit memo for your records.
Use the fields in this group box to select the criteria for printing the debit memos.
Use the fields in this group box to select the criteria for the range of vendors whose debit memos you would like to print.
Use this drop-down box to select the range of vendor names to be printed. Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."
Enter, or use Lookup to select, the starting vendor name for the range you want to include. If you select "All" or "From Beginning" in the Range field, this field will be inactive.
Enter, or use Lookup to select, the ending vendor name for the range you want to include. If you select "All," "One," or "To End" in the Range field, this field will be inactive.
Use the fields in this group box to enter the selection criteria for the range of debit memo voucher numbers you would like to print.
Use this drop-down box to select the range of debit memo vouchers to be printed. Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."
Enter, or use Lookup to select, the starting debit memo voucher for the range you want to include. If you select "All" or "From Beginning" in the Range field, this field will be inactive.
Enter, or use Lookup to select, the ending debit memo voucher for the range you want to include. If you select "All," "One," or "To End" in the Range field, this field will be inactive.
Enter the cutoff date to use in the selection criteria. Any debit memo that has a due date beyond this date will not be printed. If you leave this date blank, the due date will not be part of the selection criteria.
Select this checkbox to print detail information of the project, account, and organization on the debit memo. If you leave this checkbox blank, project/account/organization detail will not be printed. This field defaults as checked.
Select this checkbox to include previously printed debit memos in this print run, provided they are within the selection criteria. If you leave this checkbox blank, only debit memos that have not been previously printed will be included.