In Costpoint, the word "subcontractor" identifies only those workers who are performing work for your company and are obliged as a vendor to obtain and maintain certain types of insurance and/or bond status. In addition, some vendors may need to prove their work is free of any liens (legal claim) before payment is released.
Before you activate a vendor as a subcontractor, you need to meet with your company's contract administrator or project manager to discuss the vendor's status for liens, insurance, and bonds. When you use this subtask, the system performs extra validations before releasing payment. These extra validations require processing time, so we encourage you to use this subtask only for those vendors that qualify as subcontractors.
For more information on subcontractors, please see Accounts Payable Special Topic AP-11, "Subcontractors."
Select this checkbox to have your vendor identified as a subcontractor, and all of the vendor's vouchers will be subject to subcontractor validations. When performing these validations, the system will first check to see if your subcontractor is subject to a lien. If no active liens are present, insurance and bond coverage is then reviewed. The system will produce a warning and keep payment on hold if you try to make payment when the subcontractor's insurance and/or bond is not in effect.
You can enter insurance and/or bond coverage information in the Maintain Subcontractor Insurance Types screen or the Maintain Subcontractor Bond Types screen in Costpoint Accounts Payable. You can enter only vendors that have been designated subcontractors here in those screens.
The system will produce a warning and keep payment on hold if you try to make payment when the subcontractor has a lien in effect. If the subcontractor has an active lien, payment will be held, regardless of the insurance or bond status.
Select this radio button if you want the system to compare the invoice date of the A/P vendor voucher with the effective dates for insurance and bonds. If a subcontractor is required to have, but is not covered by, an insurance policy or a bond on the invoice date, payment will be held.
Select this radio button if you want the system to compare the invoice period of performance date with the effective dates for insurance and bonds.
Invoice period of performance for a bond or insurance is represented as a range of dates entered on either the Maintain Subcontractor Insurance screen or the Maintain Subcontractor Bonds screen in Costpoint Accounts Payable. If a subcontractor is required to have, but is not covered by, an insurance policy or a bond on the invoice period of performance date, payment will be held.
Select this radio button if you want the system to compare the payment selection date (the system date when payment selection is being performed) with the effective dates for insurance and bonds. If a subcontractor is not covered by an insurance policy or a bond on the payment selection date, payment will be held.
For more information, please see Accounts Payable Special Topic AP-11, "Subcontractors."