Use this subtask for vendors that do not fully participate in your functional currency. Either they send you bills in a different (not your functional) currency or expect payment from you in a different (not your functional) currency. You can update this information at any time. Once you have posted an A/P voucher, the transaction currency for that voucher cannot be changed. Once you have posted a check/EFT payment, the pay currency for that voucher payment cannot be changed.
The vendor, vendor name, and location will default from the main screen.
Select this checkbox to allow only currencies listed in the table to be the transaction currency. This is the currency in which you receive your invoice. We suggest that this checkbox remain selected. If you select this checkbox, you must enter one of the currencies you have selected in the Transaction Currencies table into the Transaction field of the Default Currencies group box.
If you select the Limit Transaction Currencies checkbox, this table lists the transaction currencies available for use by this vendor. Select the New Line button on the toolbar and enter, or use Lookup to select, the currency code for the currencies that will be available for entry on a PO voucher for this vendor.
The formal name of the selected Trans Curr Code will display in this column. Maintain the formal currency names in the Maintain Currencies screen in Costpoint Multicurrency.
Select this checkbox to allow only currencies listed in the table to be the pay currency. It is in this currency, other than your functional currency, that you pay your invoice. We suggest that this checkbox remain selected. If you select this checkbox, you must enter one of the currencies you have selected in the Pay Currencies table into the Pay field of the Default Currencies group box.
If you selected the Limit Pay Currencies checkbox, this table that lists the transaction currencies available for use by this vendor. Select the New Line button on the toolbar and enter, or use Lookup to select, the currency code for the currencies that may be paid out to this vendor.
This column displays the formal name of the selected pay currency code. Maintain the formal currency names in the Maintain Currencies screen of Costpoint General Ledger.
Enter, or use Lookup to select, the rate group code to be used for this vendor's transactions. These rate groups identify the source of exchange rate data. The rate group codes are created and maintained on the Maintain Exchange Rate Groups screen in Costpoint Multicurrency. This field is not required.
Enter, or use Lookup to select, one of the currency codes that appears in the Transaction Currencies table. This currency will default into the PO voucher for this vendor's transactions. This field is required if you selected the Limit Transactions Currencies checkbox. If no default transaction currency is selected for this vendor, the default for this vendor's transactions will come from the Multicurrency Settings screen in Costpoint Multicurrency.
Enter, or use Lookup to select, one of the currency codes that appears in the Pay Currencies table. This currency will default into the check preparation functions for this vendor's transactions. This field is required if you selected the Limit Pay Currencies checkbox. If no default pay currency is selected for this vendor, the default for this vendor's transactions will come from the Multicurrency Settings screen in Costpoint Multicurrency.