Use this subtask to set up default accounts that will be used with this vendor. The expense accounts can help during data entry to provide the data entry clerk with the default expense accounts. You can override the expense accounts during data entry.
Use this screen when you add a new vendor or update information on an existing one.
This non-editable field displays the vendor ID and description entered on the main screen.
These fields default to the vendor ID, name, and location. If you want to print the check to a third party for the vouchers for this vendor, enter a different vendor. This should only be used for third-party payments. For example: You purchased goods from vendor ABC but their receivables are assigned to vendor XYZ.
Enter an A/P Account Description that corresponds to an A/P Account, Organization, Reference #1, and Reference #2 combination set up in the A/P Accounts screen in Costpoint Accounts Payable. This will serve as the default A/P Account/Org/Ref 1/Ref 2 for the vouchers entered for this vendor. If you entered a default A/P Account Description in the Vendor Settings screen, that value will default into this field; however, it can be changed.
Enter a Cash Account Description that corresponds to a Cash Account, Organization, Reference #1, and Reference #2 combination set up in the Cash Accounts screen in Costpoint Accounts Payable. This will serve as the default Cash Account/Org/Ref 1/Ref 2 for the vouchers entered for this vendor. If you entered a default Cash Account Description in the Vendor Settings screen, that value will default into this field; however, it can be changed.
Select this checkbox to allow the Pay Vendor field to be changed on the voucher. If this checkbox is not selected, the Pay Vendor field will default into the voucher and will not be editable.
Select this checkbox to allow the system to automatically generate PO Vouchers for this vendor. This will serve as a default to the Enter POs screen. If you do not select this checkbox, the default to Enter POs will be to not allow the system to automatically generate PO Vouchers.
Select this checkbox to hold voucher payment until cash receipts have been entered for this vendor.
Select this checkbox to have separate checks print for all vouchers for this vendor. The setting of this checkbox will default to all PO vouchers for this vendor in the Header Information subtask in the Enter PO Vouchers screen in Costpoint Accounts Payable.
Enter a code here to designate a group of vendors.
Enter a memo here, to display on the lower left corner of every check.
Enter the FOB method you use, e.g., Destination.
Enter the method by which you wish to ship, e.g., UPS.
This non-editable field displays Costpoint's automatically assigned line numbers.
Enter an account number or use Lookup to display and select an account. As you move to the next field, the system will validate that the account number is not a summary account, not a project account and that the account is active. You will receive a message if the account fails any of the above validations. When exiting the row and when the vendor is saved, additional validation will occur to see if the account is valid for the organization.
Enter an organization number or activate Lookup to display and select an organization. As you move to the next field, the system will validate that the organization is active.
Enter or use lookup to select a Project.
Enter a percentage of allocation for this account line. All allocation percentage amounts in this column have to total 100.
Enter, or use Lookup to select, a Reference number 1 in this field. If you select Lookup, the Lookup table will display all reference numbers whose Use in Data Entry checkbox is selected in the Maintain Ref Elements screen (in Costpoint General Ledger). The header title for this field defaults from the Reference 1 field in the Data Entry Headings group box in the G/L Settings screen in Costpoint General Ledger.
Enter, or use Lookup to select, a Reference number 2 in this field. If you select Lookup, the Lookup table will display all reference numbers whose Use in Data Entry checkbox is selected in the Maintain Ref Elements screen (in Costpoint General Ledger). The header title for this field defaults from the Reference 2 field in the Data Entry Headings group box in the G/L Settings screen in Costpoint General Ledger.
This non-editable field displays the name for the account ID you selected.
This non-editable field displays the organization name for the account ID you selected.
This non-editable field displays the project name for the account ID you selected.
This non-editable field displays the reference number 1 name for the account ID you selected.
This non-editable field displays the reference number 2 name for the account ID you selected.