Use this screen to establish and maintain standard or "canned" text and associated codes that will be specified during purchase order entry and printed on the purchase order and purchasing reports. You must enter text in this table before you can use codes on purchase orders.
When standard text codes are specified during purchase order entry, a one-line description of the code appears on the screen so you can verify that you have entered the correct code. Standard text codes can be identified for individual line items as well as applied to an entire purchase order. When a text code is applied to an entire order, you have the option of printing the text at the beginning or end of the purchase order.
The text entered in this table can be associated with items, projects, and/or project/part combinations as well as used in other Costpoint modules such as Costpoint Procurement Planning and Costpoint Sales Order Entry.
Set this table up when Costpoint Purchasing is initialized and maintain it whenever changes are needed to existing text, or whenever new purchasing-specific text needs to be added.
Enter a standard text code, containing up to 10 alphanumeric characters, to identify this particular text. This is a required field.
Enter a description for the text code containing up to 30 alphanumeric characters. As text codes are specified during purchase order entry, the description for each will display on the screen. This is a required field.
There are three system-defined print option selections for documents. You can print documents for internal use by staff, such as edit reports and registers, or for external use, such as purchase orders. Select the type of documents on which the purchase order standard text should print. The selections follow.
Select this radio button (the system default) to indicate that standard text will be printed on both internal and external reports, e.g., the Receiver Report and purchase orders. It may be helpful to include text either for special instructions to the vendor or for delivery requirements in this print selection.
Select this radio button to indicate that standard text will be printed on internal documents only, such as the Receiver Report. Accounting distributions and internal delivery instructions could be included in this print option.
Select this radio button to indicate that standard text will be printed on external documents only, such as purchase orders. General terms and conditions or hazardous material instructions could be included in this print option.
Enter the text to be printed on selected documents. Text may include a maximum of 32,000 characters. The screen functions as a word processor in that text will automatically word-wrap and paragraph breaks and blank lines can be inserted. You can copy documents in Microsoft Word and other Windows-related applications into this text box using the Cut/Paste function.
Check this box to have this text defaulted to the internal and/or external documents such as purchase orders.
Enter the sequence number to have the defaulted text print in the proper sequence on the external and internal documents, such as purchase order.