Use this subtask to review PO transactions that occur in currencies other than your functional currency. Once you have saved your transaction currency in the Enter POs screen in Costpoint Purchasing, you cannot change it. To change the pay currency for this PO Voucher, use the either the Edit Payment Status by Vendor screen or Edit Payment Status by AP Account screen.
This field displays the voucher from the main screen.
These fields display the vendor ID, vendor name, and location from the main screen.
This field displays the transaction currency for this voucher. This is the currency your vendor used on the invoice. Because the Purchase Order has already been saved, this currency has been de-activated and is not editable.
This non-editable field displays the payment currency for the voucher. This is the currency you will use to pay the voucher. You can change the pay currency in the Edit Payment Status by AP Account screen or Edit Payment Status by Vendor screen until the voucher is paid in full. For those vouchers that will be partially paid, you can use a different currency for each payment.
This field displays the rate group description used for this transaction. For those transactions entered without a rate group (the transaction, payment, and functional currency are all the same), this field will display the Default Rate Group from the Multicurrency Settings screen in Costpoint Multicurrency.
This non-editable field displays the Purchase Order date.
This non-editable field mimics the Trans to Func field rate when non-Euro currencies are used. When a Euro currency is used, this field will be the product of the Trans to Euro and Euro to Func fields. The fraction that is displayed to the right of the Trans to Euro field is the value of one divided by the Euro to transaction currency exchange rate.
Selecting this checkbox for the purchase order (in the Enter POs screen) indicates that the record is holding the last rate saved in these fields. You can enter other rates into Costpoint, but they will not be applied to this voucher (for gain or loss calculation) unless this checkbox is unchecked in the Exchange Rates subtask in the Enter POs screen. This field is not editable.
For those transactions that involve countries that are EC members, this field will be titled Trans to Euro and will display the rate for the transaction to Euro currency. This field will display as Trans to Func if non-EC currencies are being exchanged. This field is not editable.
For those transactions that involve countries that are EC members, this field will be titled Euro to Func and will display the rate for the Euro to functional currency. This field will display as N/A if non-EC currencies are being exchanged. This field is not editable.
This pushbutton is not available in this subtask.
This group box will be disabled for those vouchers that have the same transaction and pay currency.
If your currency exchange rates are tracked by date, the exchange rate used for this functional to pay will be the date or range of dates in which this rate date falls. Costpoint will first look to exchange rates by date, then to exchange rates by period. (Exchange rates by period will only be included if the Use period rate, if available checkbox has been selected in the Multicurrency Settings screen in Costpoint Multicurrency.)
If your currency exchange rates are tracked by period, the transaction rate used for this transaction to functional exchange will be the period rates (period end rates for the last day of the period, and period average rates for all other dates) in which this rate date falls.
This field is not editable.
This field mimics the Trans to Func field rate when non-Euro currencies are used. When a Euro currency is used, this field will be the product of the Trans to Euro and Euro to Func fields. The fraction that is displayed to the right of the Trans to Euro field is the value of one divided by the Euro to transaction currency exchange rate.
Select this checkbox to hold the last rate saved in these fields. Other rates can be entered into Costpoint, but they will not be applied to this voucher (for gain or loss calculation) unless this checkbox is unchecked. This field is not editable
For those transactions that involve countries that are EC members, this field will be titled Func to Euro and will display the rate for the functional to Euro currency. This field will display as Func to Pay if non-EC currencies are being exchanged. This field is not editable.
For those transactions that involve countries that are EC members, this field will be titled Euro to Pay and will display the rate for the Euro to pay currency. This field will display as N/A if non-EC currencies are being exchanged. This field is not editable.
This pushbutton is not available in this subtask.