Use the Check subtask at any time during voucher entry. It stores information related to manual checks that have been issued against the voucher being entered. To enter checks against vouchers that have already been entered and posted, use the Record Manual Checks screen. You can record only one manual check for the voucher in this screen. If more than one manual check was issued for this voucher, you can enter one here, post the voucher, and then record the other check(s) in the Record Manual Checks screen. It may be easier to post the voucher and record all manual checks for the voucher in the Record Manual Checks screen.
These non-editable fields default from the main screen.
This field displays the Joint Payee, if applicable, that you entered in the Address subtask. The Joint Payee will display directly below the Pay Vendor name when the check is printed.
Use the fields in this group box to enter the check number and cash disbursement posting information for this PO Voucher.
Enter the cash account description that corresponds to the checking account from which the check was written. The cash account description associated with the vendor will default in this field but can be changed.
Enter the check number for the check that paid against this voucher. You can record only one manual check for the voucher in this screen. If more than one manual check was issued for this voucher, enter one here, post the voucher, and then record the other check(s) in the Record Manual Checks screen. It may be easier to post the voucher and record all manual checks for the voucher in the Record Manual Checks screen.
Enter the date on which the check was issued.
If a discount was taken on the voucher when it was paid, enter the amount here.
Enter the amount of the check that paid this voucher. If the manual check paid multiple vouchers, you must record the manual check against each individual voucher, recording against each that portion of the check that paid that particular voucher. For example, if a check paid two vouchers, one for 1,000 and one for 50, the total amount of the check will be 1,050. However, when you record the manual check, the check amount will be 1,000 for the first voucher and 50 for the second.
Use the drop-down box to select the fiscal year in which the check should be recorded.
Use the drop-down box to select the period in which the check should be recorded.
Use the drop-down box to select the subperiod in which the check should be recorded.