ADDRESS

Use this subtask to identify the pay vendor and address code for the PO voucher.

Maintain this subtask whenever the pay vendor or vendor address code needs to be changed. You can activate it at any time during voucher entry.

Voucher, Vendor, PO, Release, Change Order

These non-editable fields default from the main screen.

Select

The fields in this group box display the pay vendor ID, vendor name, and vendor location.

Pay Vendor

The pay vendor for this voucher defaults from the main screen. However, you can edit this field, allowing payment to a different vendor, if you selected the Allow Edits to Pay Vendor on Voucher checkbox in the Defaults subtask of the Maintain Vendors screen. Enter, or use Lookup to select, a valid vendor to pay and to whom the check will be cut. The vendor selected must be a valid vendor established in the Maintain Vendors screen. Once you have selected a vendor, the vendor name and vendor location will also be displayed, but cannot be edited. If the pay vendor is different from the voucher vendor, and the pay vendor is not set up for CIS, the system will display a warning message. A warning message will also display if the CIS Type is different for the pay vendor and voucher vendor, if both are set up for CIS.  You can assign the CIS Type in the CIS Info subtask of the Maintain Vendors screen.

If a password is required (indicated in the Payment Security group box in the A/P Settings screen), a prompt will display on the screen after you try to update the Address Code and/or Pay Vendor. You must enter a valid password to update the record.

Joint Payee

If applicable, enter the name of the joint payee in this optional field. The joint payee need not be a Costpoint vendor. You must enter the word "and" before the joint payee name.  The Joint Payee that you enter in this subtask will also display in the Check subtask, and on the check when it is printed.

Note:  If the Address Code selected in the Select Payment Address group box is EFT-active, the Joint Payee field will be disabled. As a result, Electronic Funds Transfer (EFT) cannot be used if there is a Joint Payee on the voucher.

Select Payment Address

Use this group box to enter the address code and address to which the check is to be sent.

Address Code

Enter, or use Lookup to select, a valid address code. The address code selected must be a valid payment address for the given pay vendor. This code is established in the Maintain Vendors screen. If the Pmt Addr column in the Maintain Vendors screen is set to a "D" (for Default), that Address Code will automatically default into this field, but can be changed if necessary. This is a required field. If a password is required (indicated in the Payment Security group box in the A/P Settings screen), a prompt will display on the screen after you try to update the Address Code and/or Pay Vendor. You must enter a password to update the record.

Line1

This non-editable field displays the first address line.

Line2

This non-editable field displays the second address line.

Line3

This non-editable field displays the third address line.

City

This non-editable field displays the city.

State/Province

This non-editable field displays the state or province.

Country

This non-editable field displays the country.

Postal Code

This non-editable field displays the postal code.