PRINT ORGANIZATION COST SUMMARY

Use the Organizational Cost Summary report to facilitate the reconciliation between the general ledger and the project accounts and pools. Print the report by account to see the projects and their balances for a range of accounts. Print the report by pool to see the distribution of a pool and the amount absorbed by each project for that pool.

Print this report after executing the Compute Burden Cost screen (Projects » Cost and Revenue Processing » Project Cost Processing).

Select Performing Organization

Use this group box to select the performing organizations that you would like to include on the report.

Range Option

Select the range of performing organizations to print. Valid options are:

The default for this field is All.

From

Enter, or use to select, the beginning performing organization of the range you want to include in the report. If you select All or From Beginning in the Range Option field, this field will be inactive.

To

Enter, or use to select, the ending performing organization of the range you want to include in the report. If you select All or To End in the Range Option field, this field will be inactive.

Include Level ___ and Below

Identify the highest organizational level that you want printed on the report. Balances will be rolled up to this organizational level.

Select Project Level

Use the field in this group box to select the level of the project that you would like to show on the report.

Include Level ___ and Below

Identify the highest project level that you want printed on the report. Balances will be rolled up to this project level.

Select Ending Subperiod

Use the fields in this group box to select the period through which you would like to include data on the report.

Fiscal Year

Enter, or use the drop-down list to select, the fiscal year of the ending subperiod for the report.

Period

Enter, or use the drop-down list to select, the period of the ending subperiod for the report.

Subperiod

Enter, or use the drop-down list to select, the ending subperiod for the report.

Select Report Type

Use the options in this group box to select Account for direct costs or Pool for indirect costs. You can also select the range of pools or accounts for the report.

Report Type

Use the drop-down list to select a report type. Valid options are:

Print the report by Account to see the projects and their balances for a range of accounts. Print the report by Pool to see the distribution of a pool and the amount absorbed by each project for that pool.

Range Option

Select the range of pools or accounts for which to print the report. Valid options are:

From

Enter, or use to select, the beginning pool or account to include in the report. If you select All or From Beginning in the Range Option field, this field will be inactive.

To

Enter, or use to select, the ending pool or account to include in the report. If you select All or To End in the Range Option field, this field will be inactive.

Select Account Level

Use the field in this group box to select the level of the account that you would like to show on the report.

Include Level ___ and Below

Identify the highest account level that you want printed on this report. Balances will be rolled up to this account level. This option is available only if you have selected the Account report type.

Pool Rate Type

This group box is enabled only when the selected Report Type is Pool.

Actual

Select this option to use actual pool costs on this report. When you execute the Compute Burden Cost screen (Projects » Cost and Revenue Processing » Project Cost Processing), both actual and target rates are computed.

Target

Select this option to use target pool costs on this report. When you execute the Compute Burden Cost screen (Projects » Cost and Revenue Processing » Project Cost Processing), both actual and target rates are computed.

If the rate for a project is different from other projects, an override rate may have been used on that project. If the override rate does not apply to all accounts in that pool, the rates shown for that project will not be correct; however, the amount will still be correct.

Report Parameters

You can save the report parameters for future use. To save the selected report parameters, click the Save icon on the toolbar after you have entered your report selections. Enter up to 15 alphanumeric characters for identification and a description of the report. Click the OK button to save.

Stored report parameters are especially useful if reports are to be run through the Batch Manager. When creating the batch job to be executed, the system uses the report stored in the report parameters to identify report criteria.

To change only the fiscal year, period, and subperiod for a saved report parameter, use the Change Period Report Parameters toolkit in the Miscellaneous Toolkits screen (Projects » Cost and Revenue Processing » Utilities).