Use this toolkit to assign the account function numbers to all accounts in the project ledger and the prior years project ledger. This toolkit assigns the function codes per your current Account Group setup (Project Account Groups screen (Projects » Project Setup » Controls)) to the appropriate account number in the project ledger (PROJ_SUM) and prior years project ledger (PSR_PY_SUM). These account codes are 1 for revenue, 2 for labor, 3 for non-labor, 4 for burden, 5 for cost of money, and so forth. The system writes these account codes to the PROJ_SUM table when you compute burden and revenue. If you have changed your account groups, PROJ_SUM may not contain the correct function codes. As part of their purpose, these codes group the costs correctly on the Project Status Reports; therefore, you may need to execute this toolkit if you have made changes to your Account Groups.
There are several other scenarios when this toolkit may be necessary. If you have uploaded data into the PSR_PY_SUM table, you may not have any function numbers and the prior years data will not show up on the Project Status Reports without them. Also, we recommend that you run this toolkit before you execute the Update Prior Year History screen (Projects » Project Setup » Project History), which is part of your fiscal year closing process. The Update Prior Year History screen transfers data from PROJ_SUM to PSR_PY_SUM. If the function codes are not in agreement, you may receive a SQL error during Update Prior Year History.
Select this option to run the process for all the account groups in the system. You should select this option as part of your closing process before you run the Update Prior Year History screen (Projects » Project Setup » Project History), or if you have uploaded data into the PSR_PY_SUM table.
Select this option to run the process for a single account group. You may want to select this option if you changed a specific account group.
If you selected the One Account Group option, use this drop-down list to select a valid account group that you want to assign.
Click this button to run the toolkit. Depending on the size of your database, this process could take considerable time.
Click this button to exit this screen without running this toolkit.