Use this screen to control the posting of the Pool (Allocation) Journal to the Ledger. It takes the Cur Amt to Post from the Maintain Allocation Journal screen (Projects » Cost and Revenue Processing » Cost Pool Processing & Reporting) and updates the G/L with that amount for each account/organization or project/account/organization combination shown on the Maintain Allocation Journal screen. The credit (or offset) account/organization for each pool is taken from the Default Accounts subtask of the Cost Pools screen (Projects » Cost and Revenue Processing » Cost Pool Setup).
This process updates the following tables for all account/organization combinations for each pool selected:
FS_SUM - Financial Statement Summary table
GL_POST_SUM - Summary table for all GL Postings
GL_DETL - Detail Table for all GL Postings
REF_SUM - Reference Number Summary table
ALLOC_BASIS_JNL_HS - History table for all Pool Journal postings
OPEN_BILLING_DETL - Open Billing Detail table
Once the posting process is complete, the system deletes the records in the Maintain Allocation Journal screen for the selected pools and subperiods.
The journal code for this posting is PAJ.
Use this screen whenever you need to post pool (allocation) journal records. Print the Service Center Allocation Report and the Allocation Journal Edit Report before you post this journal.
Use the fields in this group box to limit the pools that will be posted.
Use this drop-down list to select the range of pools for posting. Valid options are:
All
One
Range
From Beginning
To End
Enter the starting pool number in the range. If you select All or From Beginning in the Range Option field, this field will be inactive.
Enter the ending pool number in the range. If you select All, One, or To End in the Range Option field, this field will be inactive.
This non-editable field displays the posting status of selected records during the posting process.
If you select this check box, the application does not post any rows to the general ledger where the current amount to post is zero in the Maintain Allocation Journal screen (Projects » Cost and Revenue Processing » Cost Pool Processing & Reporting). In additional, those rows are not copied from ALLOC_BASIS_JNL to ALLOC_BASIS_JNL_HS for regular cost pools and automatic service centers. No rows for manual service centers are deleted because the history tables can be used to import manual service center pool bases. By default, this check box is not selected.
The selected Fiscal Year, Period, and Subperiod must be open for the compute process to occur.
Use the drop-down list to select the range of subperiods you want to post. Valid options are:
All
One
Range
From Beginning
To End
The default for this field is All.
Use the drop-down list to select a fiscal year.
Use the drop-down list to select a period.
Enter, or use the drop-down list to select, the starting subperiod. If you select All or From Beginning in the Range Option field, this field will be inactive. If you select a subperiod, the field located to the right will display the date of the selected subperiod.
Enter, or use the drop-down list to select, the ending subperiod. If you select All, One, or To End in the Range Option field, this field will be inactive. If you select a subperiod, the field located to the right will display the date of the selected subperiod.
Click this icon on the toolbar to print the Allocation Journal Report without posting to the G/L. You can print the Allocation Journal as often as necessary before posting; however, you should retain the Allocation Journal that is printed just before posting for audit purposes.
Click this icon on the toolbar to post to the G/L without printing the Allocation Journal Report. You can use this button only if you have printed an auditable copy of the Allocation Journal.
Click this icon on the toolbar to print the Allocation Journal Report, followed by a posting to the G/L.