to select, the project ID that will begin
the range of projects for the report.Use this optional screen to compute and print commitments for purchase requisitions and purchase orders. The process is designed to produce reports that will accurately predict general ledger charges or future financial obligations. You can print reports to show committed amounts by project, organization, and account. This screen updates tables in the system that can be used by the Project Status Report (PSR) to show committed amounts.
Entry of a purchase requisition/purchase order initiates a purchase commitment. As the items ordered on the purchase order are received, accepted, and eventually vouchered, the commitment is labeled accordingly. When the expense for the items is booked to the general ledger through the Voucher Distribution Posting, the items are removed from the commitments calculations. You can optionally exclude any purchase order line from the commitment process by changing the Commit Amount/Qty column in the table window of the Enter POs screen (Materials » Purchasing » Purchase Orders) to E (Excluded from commitments).
Execute this process whenever you want to create or print purchase requisition and/or purchase order commitments or to show commitment amounts on a PSR.
Use this group box to determine the method by which commitments will be computed and printed. You must be sure that the selection you make in this screen is the same as the selection made in the Project Settings screen (Projects » Project Setup » Controls). If the two options are not the same, you may not get an accurate result.
Select this option to compute and print commitments for all purchase requisition/purchase order activity in Costpoint, regardless of transaction dates. The date you last computed using this option will be displayed in the Last Calc Date field. Computing with this method will populate the following tables: PO_RT_COMMIT_SUM and PO_RT_COMMIT_DETL.
Select this option to compute and print commitments based on the Fiscal Year, Period, and Subperiod entered. Any activity performed in subsequent periods will be ignored. The date you last computed using this option will be displayed in the Last Calc Date field. Computing with this method will populate the following tables: PO_COMMIT_SUM and PO_COMMIT_DETL.
This field displays the date of the last computation using the method you have selected.
Use the fields in this group box to determine the fiscal year, periods, and subperiods for which commitments will be computed.
Select the fiscal year for which you want to compute commitments.
Use the fields in this group box to select the periods and subperiods for which commitments will be computed. The default is All. Commitments will be computed for all open periods within the fiscal year selected, up to and including the To Period and Subperiod entered.
Use the drop-down list to determine the range of open periods to be computed. Valid options are:
All
One
Range
From Beginning
To End
Select the period that will be the starting and/or ending point for the commitment calculation.
Select the subperiod that will be the starting and/or ending point for the commitment calculation.
Select this option to include any amounts retained as part of the total commitment.
Use this group box to choose the criteria for printing commitments.
Use the options in this group box to determine the type of output to be printed.
Select this option to print a summary report showing, by project/organization/account, a listing of the selected commitment amounts, categorized by open amounts, received amounts, accepted amounts, and vouchered amounts.
Select this option to print a detailed report showing, by project/organization/account, a listing of the selected commitment amounts, along with purchase requisition/purchase order line item information.
Use this group box to determine how the report will be sorted.
Select this option to sort the report by the charge codes.
Select this option to sort the report by purchase requisitions/purchase orders.
Select this check box to print only commitments not charged to a project ID. When you select this check box, the Project to Print group box will be disabled. If you leave this check box blank, all commitments will be printed, those without projects and those with projects selected in the Project to Print group box.
Use this group box to select the projects for which commitments will be printed.
Select an option from the drop-down list to determine the range of projects to be created. Valid options are:
All
One
Range
From Beginning
To End
Enter, or use to select, the project ID that will begin
the range of projects for the report.
Enter, or use to select, the project ID that will end
the range of projects for the report.
Use the fields in this group box to select the period and subperiod for which commitments are to be printed. These are required fields if you selected the By Open Period option in the Calculation Method group box. When required, you must select a valid period and subperiod for the Fiscal Year entered in the Compute for group box.
Select the period, based on the Fiscal Year entered in the Compute for group box, for which commitments are to be printed. This field is required only when printing commitments By Open Period; otherwise, this field is disabled.
Select the subperiod, based on the Fiscal Year entered in the Compute for group box and the Period entered in this group box, for which commitments are to be printed. This field is required only when printing commitments By Open Period; otherwise, this field is disabled.
Use this group box to determine which commitment amounts will be printed. When commitments are computed, all commitment amounts are categorized and stored in the various data tables. Only those commitment categories that were selected will be printed.
Select this check box to print pending purchase requisition amounts on the commitments report. If you leave this check box blank, purchase requisitions not yet approved will not be included on the commitments report.
Select this check box to print approved purchase requisition amounts on the commitments report. If you leave this check box blank, purchase requisitions that have been approved but not yet turned into purchase orders, will not be included on the commitments report.
Select this check box to print pending purchase order amounts on the commitments report. If you leave this check box blank, purchase orders that are not yet open will not be included on the commitments report.
Select this check box to print open purchase order amounts on the commitments report. If you leave this check box blank, purchase orders that are open but not yet received or vouchered will not be included on the commitments report.
The open commitments calculation is as follows:
For 3-Way matching: purchase order quantity/amounts less any received quantity/amounts plus any rejected-replace quantity/amounts.
For 2-Way matching: purchase order amounts less vouchered amounts.
Select this check box to print received, but undispositioned (not accepted or rejected), purchase order amounts on the commitments report. If you leave this check box blank, purchase orders that have been received but not yet dispositioned will not be included on the commitments report.
Select this check box to print accepted purchase order amounts that have not been vouchered on the commitments report. If you leave this check box blank, purchase orders that have been received and accepted but not yet vouchered will not be included on the commitments report.
Select this check box to print vouchered purchase order amounts that have not been posted by voucher distribution on the commitments report. If you leave this check box blank, purchase orders that exist in the Enter PO Vouchers screen (Accounting » Accounts Payable » Vouchers) will not be included on the commitments report.
Select this check box to print unreleased blanket order amounts on the commitments report. If you leave this check box blank, blanket order balances will not be included on the commitments report. The blanket release orders are treated like regular purchase orders. Blanket orders will appear on commitments only when you have selected this check box. The value that will appear is the blanket balance (the amount of the blanket order that has not yet been released).
Click the Compute icon on the toolbar to compute the commitments.
Click this icon on the toolbar to print the report and compute the commitments.