to select, the beginning project of the
range you want to include in the report. If you select All
or From Beginning in the Range Option
field, this field will be inactive. This toolkit uses a two-step process to create journal entries when the owning organization of a project has been changed. (You can change the owning organization in either the Basic Info screen (Projects » Project Setup » Project Master) or the Maintain Project Master screen (Projects » Project Setup » Project Master).) The created journal entry transfers revenue and billing balances from the old owning organization to the new owning organization on a year-to-date basis. Balances for billed, unbilled, work in process, liquidated, and unliquidated balances are moved on an inception-to-date basis. This process also updates the A/R history for the changing projects. This toolkit is required for those projects that have changed their owning organization and have revenue, billing, and/or cost of goods sold.
Execute this toolkit after changing the owning organization, but before calculating revenue, billings, or Cost of Goods Sold (COGS). You must run this process twice; the first run creates the journal entry; the second, after posting the journal entry, updates the A/R History.
Use this group box to enter the projects that will be processed by the toolkit.
Use this drop-down list to select the range of projects to be included for the journal entry or the Update A/R history. Valid options are:
All
One
Range
From Beginning
To End
The default for this field is All.
Enter, or use to select, the beginning project of the
range you want to include in the report. If you select All
or From Beginning in the Range Option
field, this field will be inactive.
Enter, or use to select, the ending project of the
range you want to include in the report. If you select All,
One, or To
End in the Range
Option field, this field will be inactive.
Use this group box to select the process that you would like to run. You should run both options when you have made an organizational change to your project. Once you have run each process, the application will insert a Y in the Journal Entry Processed or the A/R History Processed columns of the Organizational History subtask of the Maintain Project Master screen (Projects » Project Setup » Project Master).
Select this option to create a journal entry. Create journal entries first, then post the journal entry. After posting the journal entry, use this screen to update A/R History. After you have created the journal entry, the application will update the Journal Entry Processed column in the Organizational History subtask of the Maintain Project Master screen (Projects » Project Setup » Project Master) with a Y. You must post the journal entry after you have created it. The Compute Revenue process (Projects » Cost and Revenue Processing » Revenue Processing) will not work for this project if there is an unposted journal entry in the Enter JEs screen (Accounting » General Ledger » Journal Entries (JEs)) screen that was created by this process.
Select this option to update the project history and A/R history for all projects, both to and from. Use this function only after creating and posting journal entries. You cannot have any unposted cash receipts when updating the A/R history. After you have run this process, the application will update the A/R History Processed column in the Organizational History subtask of the Maintain Project Master screen (Projects » Project Setup » Project Master) with a Y.
Select the last fiscal year to be included in processing. Only projects that have an effective subperiod (change was made effective as of) at or before this selected subperiod will be included in the created journal entry, the update, or the A/R history.
Select the last fiscal period to be included in processing. Only projects that have an effective subperiod (change was made effective as of) at or before this selected subperiod will be included in the created journal entry, the update, or the A/R history.
Select the last subperiod to be included in processing. Only projects that have an effective subperiod (change was made effective as of) at or before this selected subperiod will be included in the created journal entry, the update, or the A/R history. After you select a subperiod, the field to the right will display the subperiod ending date.
Click this icon on the toolbar to begin processing.
Changes to this screen update the following tables:
None; however, posting the journal entry will update tables.
AR_HDR_HS
ORG_HIST