PRIOR YEAR BILLABLE VALUE AMOUNTS

Use this screen to add project billable value amounts for prior years including labor, non-labor, and units. (Billable value is called Goal in some businesses.) Because billable value is computed by a Year-To-Date (YTD) method, these prior year amounts are used only in the Inception-To-Date (ITD) calculations for the selected project.

Use this screen during system initialization to enter data for a pending project. Enter project billable value data before running the Compute Billing Value of Cost Incurred screen (Projects » Cost and Revenue Processing » Revenue Processing). Use the Update Prior Year History screen (Projects » Project Setup » Project History), which is run as part of closing a fiscal year, to update fiscal year information for projects once your Costpoint system is operational. This screen is required only if you are planning to use the Compute Billing Value of Cost Incurred screen.

If you are initializing this screen, make sure that all prior year labor costs and hours are initialized in the LAB_HS (Maintain Labor Summary) table and all non-labor and units costs were initialized in the PSR_PY_SUM (Prior Year Cost and Revenue) table. You can initialize prior year costs in the Update Prior Year History screen.

Fiscal Year

Use the drop-down list to select the fiscal year to receive the project data. Do not select the current year, or the data will be incorrectly used in the calculation of the project's billable value. Only years existing in Costpoint can be saved on this screen. Enter a new year for use in Costpoint in the Fiscal Years screen (Accounting » General Ledger » Controls).

Project

Enter, or use to select, the project ID to receive the prior year billable value data. The field to the right of the project field displays the project name.

Table Window

Use the New Line icon on the toolbar to enter data into this table.

Account

Enter, or use to select, the account for this data row. This column is required. You can enter accounts in the Maintain Accounts screen (Accounting » General Ledger » Accounts).

All project-required accounts are accessed in , but not all will save due to account/project combinations. The account must exist in the selected project's project account group.

Organization

Enter, or use to select, the organization for this data row. You can link organizations to accounts in the Maintain Account/Org Links screen (Accounting » General Ledger » Accounts). This column is required.

Employee

Enter, or use to select, the employee for this row. This column is required for labor accounts only.

Vendor

Enter, or use to select, the vendor for this data row. You can enter vendors in the Maintain Vendors screen (Accounting » Accounts Payable » Vendor Info).

Vendor Employee

Enter, or use to select, the vendor employee for this data row. You can enter vendor employees in the Maintain Vendor Employees screen (Accounting » Accounts Payable » Vendor Info).

General Labor Category

Enter, or use to select, the general labor category for this data row. You can create general labor categories in the General Labor Categories screen (People » Labor » Labor Controls). This column is required for labor accounts only.

Project Labor Category

Enter, or use to select, the project labor category for this data row. You can create project labor categories in the Set Up Project Labor Categories (PLC) screen (Projects » Project Setup » Project Labor). This column is not required and is used only for labor costs.