Use this subtask to control the additional information required to process service center pools. This subtask is required if you have selected the Service Center check box on the main screen. If you did not select the check box, this subtask is not available.
Use this subtask when initializing a cost pool that has the Service Center check box selected. After you initialize a service center, maintain the data on this screen only if the setup for the service center changes.
This non-editable field displays the allocation group number from the main screen.
This non-editable field displays the fiscal year from the main screen. You can modify the data (including cost account/organization combinations) for a given cost pool each fiscal year.
This non-editable field displays the pool number from the main screen. The adjacent field displays the pool name.
Use this group box to choose a method of calculating the base.
Select this option to manually enter the units for each base account/organization combination in the Maintain Allocation Journal screen. The system uses these units to calculate allocation amounts for the service center. If you select the Automatic method, Costpoint determines the base units.
If you select the Manual option, you do not need to set up account/organization combinations in the Pool Base subtask. This is a required field.
Select this option to have Costpoint find all hours or amounts that were posted to the General Ledger or Labor Summary for each base account/organization combination set up in the Pool Base subtask. Costpoint will then use these hours or amounts to calculate the allocation amounts for each base account/organization combination.
The Automatic option is available only if you selected either the Dollars or Hours Base Type in the main screen. If you selected the Units Base Type, only the Manual Calculation of Base method is available. This is a required field.
When this check box is blank (which means you are using the full allocation method), the system divides each portion of the base by the total base, giving the percentage of the service center cost that will be applied to each portion of the base. This method results in a full allocation of service center cost (except for amounts caused by rounding) on a period basis.
Select this check box to choose the alternate (or standard rate method). It uses a pre-determined rate that is multiplied by the units for each base account/organization combination, giving the allocation amount for that portion of the base. Allocation amounts calculated with this method generally do not match the service center cost incurred for the period and result in a residual amount that accumulates in the service center. Please note that, because a residual amount of service center cost remains unallocated, this method will affect indirect expense pool rates, as all operating cost is not fully included in those rates.
At the end of the fiscal year, you must change the alternate (or Standard Rate method) to the full allocation method (leave this check box blank), in order to fully allocate the service center. Or, if the residual is not great, make a Journal Entry to post the residual to an Overhead Pool. This is a required field.
This field displays the standard rate that will be used if you select the Apply Standard Cost Per Unit check box. If you did not select the Apply Standard Cost Per Unit check box, this field is not available.
Use this group box to choose the method of allocation.
Select this option to use current period service center cost as the quantity to allocate. Once the system calculates the allocation amounts using this method, it will check the current period posted amount for a given allocation account/organization combination and adjust the allocation amount to be posted so that the total current period allocation for that account/organization combination is equal to the allocation amount originally calculated. For a non-standard rate service center, the allocation amounts posted for the period, plus the amounts already posted to those same account/organization combinations for the period, will equal current period service center cost. This is a required field
Select this option to use year-to-date service center cost as the quantity to allocate.
Once the system calculates the allocation amounts using this method, it will check the year-to-date posted amount for a given allocation account/organization combination and adjust the allocation amount to be posted so that the total amount posted year to date for that account/organization combination is equal to the year to date allocation amount originally calculated. This is a required field.
Select this option to calculate service center allocation amounts to post for Standard Rate service centers only. It is available only when the Apply Standard Cost Per Unit check box is selected and it allows for posting of the calculated allocation amount without any adjustment for prior postings. This is a required field.