POOL BASE
Use this subtask to specify the base accounts, debit allocation accounts,
and variance accounts/organizations for a given cost pool. A base account/
organization combination must be attached to an allocation account/ organization
combination. The Base account/organization specifies where the specific
amount or hours that form the denominator of the pool reside. The allocation
account/organization specifies where the allocation amounts that result
from the pool calculation will reside. The allocation amount that will
be transferred for each base account/organization combination is calculated
as follows:
COST ACCOUNT/ORG (AMOUNT)
Rate = - - - -
- - - - - - - - -
- - - - - - - - -
- - - - -
BASE ACCOUNTS/ORGS (AMOUNT or HOURS or UNITS)
Rate * INDIVIDUAL BASE ACCOUNT/ORG = ORG
ALLOCATION AMOUNT
You can set up variance account/organization combinations at the pool
level using the Default Accounts subtask, or you can use this subtask
to set them up separately for each allocation account/organization. Variance
account/organization combinations specify where the difference between
allocation amounts at actual rates versus those at target rates will be
posted.
Use this subtask when initializing a cost pool or service center. For
service centers whose calculation method is manual (rather than automatic),
no entry of base accounts is required here; (use the Maintain Allocation
Journal screen (Projects » Cost and Revenue
Processing » Cost Pool Processing & Reporting) instead). After
you initialize base accounts, you will use this screen only to make changes.
You can expedite the setup of your base accounts using the Base Creation
Setup screen (Projects » Cost and Revenue
Processing » Cost Pool Setup) and the Create Pool Links screen
(Projects » Cost and Revenue Processing
» Cost Pool Setup). See the documentation for those screens for
more information on these processes.
Changing the base of an existing cost pool can cause problems with
your revenue and/or burden calculations. You may need to make adjusting
journal entries or perform other steps to ensure correct calculations.
Timing can also be critical when making cost pool changes. If you need
to change the pool base for an existing (functional) cost pool, you should
first contact Costpoint General Support for assistance.
Group Number
This non-editable field displays the allocation group number from the
main screen.
Pool Number
This non-editable field displays the pool number from the main screen.
The adjacent field displays the name of the pool.
Fiscal Year
This non-editable field displays the fiscal year from the main screen.
You can modify the data (including base/allocation/variance account/organization
combinations) for a given cost pool each fiscal year.
Account/Organization Table
Click the Subquery button to
populate this table. You can combine multiple select statements by selecting
the And/Or options,
then clicking Add to update your
subquery. To display the number of rows in your new result set, click
the Count button. To update the
Account/Organization table window, click OK.
The Subquery function will close
and return you to the populated Account/Organization table window.
Account
This column displays the accounts you selected using Subquery.
These accounts, in combination with the selected organizations, must be
active for the Fiscal
Year displayed.
Organization
This column displays organizations you selected using Subquery.
These organizations, in combination with the selected accounts, must be
active for the Fiscal
Year displayed.
Account Name
This non-editable column displays the name of the account displayed
in the Account column.
Organization Name
This non-editable column displays the name of the organization shown
in the Organization
column.
Select
To select an account/organization from the table, click the Select
button while highlighting the account/organization that you want to add.
The account/organization will display in the pool base account/organization
table located in the right half of the screen.
Deselect
To remove an account/organization from the pool base account/organization
table, click the Deselect button
while highlighting the account/organization that you want to delete.
Selected Account/Organization Table
Use the Select and Deselect
buttons to populate this table.
Base Account
Click the Select button to add
accounts to this column. These accounts, with the selected base organizations,
will form the base portion of the pool displayed, and must be active for
the Fiscal Year
displayed.
Base Organization
This column displays organizations linked to accounts selected in the
Base Account column.
These organizations, with the selected base accounts, will form the base
portion of the pool displayed, and must be active for the Fiscal
Year displayed.
Allocation Account
Enter, or use 
to select, the allocation account. These
accounts will form the account part of the recipient account/organization
combination that receives the allocated amounts for each of their respective
base account/organizations. All accounts selected must be active for the
Fiscal Year displayed.
Allocation accounts cannot include accounts that have the Project
Required check box
selected in the Maintain Accounts screen (Accounting
» General Ledger » Accounts). The default allocation debit account
from the Default Accounts subtask will initially display in this screen,
where you can edit it.
Allocation Organization
Enter, or use to select, the allocation organization.
These organizations will form the organization part of the recipient account/organization
combination that receives the allocated amounts for each of the respective
base account/organizations. All organizations selected must be active
for the Fiscal Year
displayed. The default allocation debit organization from the Default
Accounts subtask will initially display in this screen, where you can
edit it.
Base Organization Name
This column displays the name for the base organization.
Base Account Name
This column displays the name for the base account.
Allocation Ref 1
Enter, or use to select, the allocation reference 1.
These reference numbers will receive the allocation portion for each of
the respective base account/organizations. You should initialize Reference
1 in this screen only if reference numbers are used in data entry.
The default allocation reference 1 account from the Default Accounts subtask
will initially display in this screen, where you can edit it.
Allocation Ref 2
Enter, or use to select, the allocation reference 2.
These reference numbers will receive the allocation portion for each of
the respective base account/organizations. You should initialize Reference
2 in this screen only if reference numbers are used in data entry. The
default allocation reference 2 from the Default Accounts subtask will
initially display in this screen, where you can edit it.
Cost Variance Account
Enter, or use to select, the cost variance account.
These accounts will form the account part of the account/organization
combination that is used to post the difference between actual and target
rates to the Income Statement for each of the respective base account/organizations.
All accounts selected must be active for the Fiscal
Year displayed. Cost variance accounts cannot include accounts that
have the Project Required
check box selected in the Maintain Accounts screen (Accounting
» General Ledger » Accounts). The default cost variance account
from the Default Accounts subtask will initially display in this screen,
where you can edit it.
Cost Variance Organization
Enter, or use to select, the cost variance organization.
These organizations will form the organization part of the account/organization
combination that is used to post the difference between actual and target
rates to the Income Statement for each of the respective base account/organizations.
All organizations selected must be active for the Fiscal
Year displayed. The default cost variance organization from
the Default Accounts subtask will initially display in this screen, where
you can edit it.
Cost Variance Ref 1
Enter, or use to select, the cost variance reference
1. These reference numbers will receive the cost variance portion for
each of the respective base account/organizations. You should initialize
Reference 1 only if reference numbers are used in data entry. The default
cost variance reference 1 from the Default Accounts subtask will initially
display in this screen, where you can edit it.
Cost Variance Ref 2
Enter, or use to select, the cost variance reference
2. These reference numbers will receive the cost variance portion for
each of the respective base account/organizations. You should initialize
Reference 2 only if reference numbers are used in data entry. The
default cost variance reference 2 from the Default Accounts subtask will
initially display in this screen, where you can edit it.
Receivable Variance Account
Enter, or use to select, the receivable variance account.
These accounts will form the account part of the account/organization
combination that is used to post the difference between actual and target
rates to the Balance Sheet (Unbilled Receivables) for each of the respective
base account/organizations. All accounts selected must be active for the
Fiscal Year displayed.
Receivable variance accounts cannot include accounts that have the Project Required check
box selected in the Maintain Accounts screen (Accounting
» General Ledger » Accounts). The default receivables variance
account from the Default Accounts subtask will initially display in this
screen, where you can edit it.
Receivable Variance Organization
Enter, or use to select, the receivable variance organization.
These organizations will form the organization part of the account/organization
combination that is used to post the difference between actual and target
rates to the Balance Sheet (Unbilled Receivables) for each of the respective
base account/organizations. All organizations selected must be active
for the Fiscal Year
displayed. The default receivable variance organization from the Default
Accounts subtask will initially display in this screen, where you can
edit it.
Receivable Variance Ref 1
Enter, or use to select, the receivable variance reference
1. These reference numbers will receive the receivable variance portion
for each of the respective base account/organizations. Reference 1 should
be initialized only if reference numbers are used in data entry. The default
receivable variance reference 1 from the Default Accounts subtask will
initially display in this screen, where you can edit it.
Receivable Variance Ref 2
Enter, or use to select, the receivable variance reference
2. These reference numbers will receive the receivable variance portion
for each of the respective base account/organizations. Reference 2 should
be initialized only if reference numbers are used in data entry.
The default receivable variance reference 2 from the Default Accounts
subtask will initially display in this screen, where you can edit it.