is available.Use this subtask to access miscellaneous billing options, such as transaction limitations based on period of performance, billing heading, billing of inventory issues, pay when paid, and transaction currency.
This non-editable field displays the project from the main screen. The untitled field below displays the project name.
Select this check box if you want this project's calculated billings to exclude any transactions that are outside the period of performance. If you select this check box, the fiscal year, period, and subperiod of each transaction, as it was posted or entered in the Adjustments in Open Billing Detail screen (Projects » Billing » Prepare Billings), will be evaluated for this project during automatic billing computations. Any transactions outside of the project's period of performance will remain in Open Billing Detail until the period of performance is amended. You can enter the period of performance in the Modifications screen (Projects » Project Setup » Controls).
Select this check box if your project is subject to a Pay When Paid clause. Used with Costpoint Accounts Payable, Pay When Paid allows you to exclude vendors whose vouchers have charged the project from being paid until the customer has been billed and has paid the invoice(s) that you have selected. For more information, please see the Accounts Payable Special Topic AP-12, "Pay When Paid."
Enter the billing description or Statement of Work that you want to print on the header of the bill. This field is optional and can contain up to 254 characters; however, it will be used for the Articles or Services section on the Form 1034. You can change this description in the Header subtask of the Edit Standard Bills screen (Projects » Billing » Edit Billings) before printing bills.
In this group box, enter information about your transaction currency. The transaction currency is the currency that will be shown on the bill. You do not need to use this group box if you are billing this project using functional currency.
Use the drop-down list to select the default billing currency for this project. Multicurrency billing is available only for project product bills, customer product bills, standard bills, milestone bills, and manual bills. The system will calculate bills for this project in the currency entered here. If the currency you are billing in and your functional currency are the same, accept the default which will be your functional currency. Your functional currency was set up in the G/L Settings screen (Accounting » General Ledger » Controls). The Calculate Billings screen (Projects » Billing » Calculate Billings) will use the conversion rates associated with the Rate Group to convert the transactions from functional to billing currency. To override this currency, use the Exchange Rates subtask of the Edit Project Product Bills, Edit Customer Product Bills, Edit Milestone/Percent Complete Bills, or Edit Manual Bills screens (all in Projects » Billing » Edit Billings).
The only currencies available in the drop-down list are those that were saved in the Maintain Currencies screen (Accounting » Multicurrency » Currencies).
Use the drop-down list to select the default rate group for this project. Multicurrency billing is available only for project product bills, customer product bills, milestone bills, and manual bills. To override this currency rate group, use the Exchange Rates subtask of the Edit Project Product Bills, Edit Customer Product Bills, Edit Milestone/Percent Complete Bills, or Edit Manual Bills screens (all in Projects » Billing » Edit Billings).
The only rate groups available in the drop-down list are those saved in the Maintain Exchange Rate Groups screen (Accounting » Multicurrency » Exchange Rates).
Select this check box to freeze the currency exchange rates for this project's bills.
If you select this check box, the system will not calculate unrealized gains or losses for this project. The Update Open A/R Exchange Rates process (Accounting » Multicurrency » Gains/Losses) will skip any receivables generated for this project. (The Update Open A/R Exchange Rates program updates each record in the Accounts Receivable tables with the most current exchange rate.) The Compute/Post Unrealized Gains and Losses program (Accounting » Multicurrency » Gains/Losses) computes and posts the difference between the exchange rates when the bill was posted and the current exchange rate in the AR History tables. Because the Update Open A/R Exchange Rates process skips this project, no unrealized gain or loss is calculated. The records for this project, however, will be evaluated when you run the Compute/Post Unrealized Gains/Losses screen. Therefore, if you have a unique rate you would like to use for your project, you can manually insert it into the Maintain AR History table and run the Compute/Post Unrealized Gains/Losses screen.
If you do not select this check box, the Update Open A/R Exchange Rates application will not skip the receivables generated for this project. This check box does not affect the Calculate Billings process (Projects » Billing » Calculate Billings).
Select this check box if you do not want exchange rates applied when computing billings. If you select this check box, the labor rates in the PLC Rates table will be used on the bill. No rates will be converted. The non-labor amounts will be copied from the Accounts Payable tables. The transaction amount that was calculated when the voucher was entered will be used on the bill. If you do not select this check box, the Calculate Billings program (Projects » Billing » Calculate Billings) will convert the PLC rates and the non-labor transactions using the current exchange rates. This check box is available only if the billing formula is Loaded Labor Rate or Loaded Labor Rates plus Cost Incurred on Non-Labor (T&M).
The system will use a rate type of T from the PLC Rate tables to identify transactional billing rates. Make sure that the rates used for this project are set up with this rate type. To calculate a bill using transactional rates, you must select this check box and use a T rate type.
Use the options in this group box to update Open Billing Detail with either cost or units information when posting inventory. Use this group box only if you are using Costpoint Inventory.
Select this option to update Open Billing Detail with the cost information when inventory is posted.
Select this option to update Open Billing Detail with the units information when inventory is posted.
Select this option to update Open Billing Detail with the account information when inventory is posted.
If you have selected the Units
option, you can designate the CLIN that will be inserted into Open Billing
Detail during the posting. If the Units
option is selected, you must enter either a CLIN or a catalog. You cannot
enter both a CLIN and a catalog on the same screen. is available.
If you have selected the Units
option, you can designate the pricing catalog that will be inserted into
Open Billing Detail during the posting. If the Units
option is selected, you must enter either a CLIN or a catalog. You cannot
enter both a CLIN and a catalog on the same screen. is available.
This non-editable field displays the project that is associated with the selected CLIN. This field is not available if you selected a Catalog.
Use this drop-down list to select a discount method for this project. If you choose to use a discount method, the system applies the following rules when computing revenue or calculating bills:
Burdens apply to the amount BEFORE discount.
Discounts apply to the direct cost amounts (this includes burdens for the w/Burden discount methods).
Fee applies to total AFTER discount.
Sales tax applies to the amount AFTER discount.
Retainage applies AFTER discount.
For ceilings:
Account Ceilings are enforced before discounts are applied.
Project Total Ceilings are enforced after discounts are applied.
The selections are:
None – Select this option if you do not want to apply discounts on this project. This is the default for new records.
PLC Discounts – Select this option to apply discounts on labor rates by labor category. The discount percentage applies against the billing rates stored in the labor category rate tables. All of the billing rates still reside in the PLC rate tables, but a column exists to store the discount percentage. The Load Labor Rates screen (Projects » Cost and Revenue Processing » Revenue Processing or Projects » Billing » Prepare Billings) calculates the discounted billing rate and loads the original and discounted billing rates into the labor history and open billing detail tables. This is available only for standard bills.
Account Discounts – Select this option to apply a discount on labor and/or ODCs at the subtotal level. You can use accounts discounts only for standard bills. If you select this option, the system retrieves the discount percentage from the Maintain Account Discounts screen (Projects » Billing » Billing Master) and applies it to specific accounts for each project. This is available only for standard bills.
Aggregate Volume by Customer – Select this option to apply a discount on fees or labor that is tied to the aggregate volume of business with a particular customer. For example, if the aggregate volume of orders is equal to $500,000.00 but less than $1,000,000.00, you could apply a discount amount of 1%. If the aggregate volume of orders goes up to $1,000,000.00 but is less than $2,000,000.00, you could then apply a discount amount of 2%. For a project to be included in the aggregate volume funded value computations for a customer, the Include in Aggregate Volume check box must be selected in the Government Contract Info screen (Projects » Project Setup » Project Master).
If you select this option, the Calculate Billings screen (Projects » Billing » Calculate Billings) and the Compute Revenue screen (Projects » Cost and Revenue Processing » Revenue Processing) compute discounts based on aggregate volume using the discount percentage from the Maintain Customer Volume Discounts screen (Projects » Billing » Billing Master) and apply the discount to the accounts specified. This is available only for standard bills.
Aggregate Volume by Project - Select this option to apply a discount on fees or labor that is tied to the aggregate volume of business for a particular project. This method is similar to the Aggregate Volume by Customer discount method but is considered a project override. For example, if the aggregate volume of orders is equal to $500,000.00 but less than $1,000,000.00, you could apply a discount amount of 1%. If the aggregate volume of orders goes up to $ 1,000,000.00 but is less than $2,000,000.00, you could then apply a discount amount of 2%. For a project to be included in the aggregate volume funded value computation, the Include in Aggregate Volume check box must be selected in the Government Contract Info screen (Projects » Project Setup » Project Master).
If you select this option, the Calculate Billings screen (Projects » Billing » Calculate Billings) and the Compute Revenue screen (Projects » Cost and Revenue Processing » Revenue Processing) compute discounts using the discount percentage from the Maintain Project Volume Discounts screen (Projects » Billing » Billing Master) and apply the discount to the accounts specified. This is available only for standard bills.
Account Discounts w/Burden – Select this option to apply a discount on labor and/or ODCs at the subtotal level including the burden amounts associated with the direct costs. You can use accounts discounts only for standard bills. If you select this option, the system retrieves the discount percentage from the Maintain Account Discounts screen (Projects » Billing » Billing Master) and applies it to specific accounts for each project.
The discount applies to the direct cost amount with burden included. This is available only for standard bills.
Aggregate Volume by Customer w/Burden – Select this option to apply a discount on fees or labor that is tied to the aggregate volume of business with a particular customer. For example, if the aggregate volume of orders is equal to $500,000.00 but less than $1,000,000.00, you could apply a discount amount of 1%. If the aggregate volume of orders goes up to $ 1,000,000.00 but is less than $ 2,000,000.00, you could then apply a discount amount of 2%. For a project to be included in the aggregate volume funded value computation for a customer, the Include in Aggregate Volume check box must be selected in the Government Contract Info screen (Projects » Project Setup » Project Master).
If you select this option, the Calculate Billings screen (Projects » Billing » Calculate Billings) and the Compute Revenue screen (Projects » Cost and Revenue Processing » Revenue Processing) compute discounts based on aggregate volume using the discount percentage from the Maintain Customer Volume Discounts screen (Projects » Billing » Billing Master).
The discount applies to the direct cost amount with burden included. This is available only for standard bills.
Aggregate Volume by Project w/Burden - Select this option to apply a discount on fees or labor that is tied to the aggregate volume of business for a particular project. For example, if the aggregate volume of orders is equal to $500,000.00 but less than $1,000,000.00, you could apply a discount amount of 1%. If the aggregate volume of orders goes up to $ 1,000,000.00 but is less than $2,000,000.00, you could then apply a discount amount of 2%. For a project to be included in the aggregate volume funded value computation, the Include in Aggregate Volume check box must be selected in the Government Contract Info screen (Projects » Project Setup » Project Master).
If you select this option, the Calculate Billings screen (Projects » Billing » Calculate Billings) and the Compute Revenue screen (Projects » Cost and Revenue Processing » Revenue Processing) compute discounts using the discount percentage from the Maintain Project Volume Discounts screen (Projects » Billing » Billing Master).
The discount applies to the direct cost amount with burden included. This is available only for standard bills.
This group box is available only if you select PLC Discounts as your Discount Method. When you save the record, the system automatically creates the records for the invoice project in the Assign PLC to Projects screen (Projects » Project Setup » Project Labor) (PROJ_LAB_CAT) and the Project PLC Rates screen (Projects » Project Setup » Project Labor) (PROJ_LAB_CAT_RT_SCH) based on the default T&M project and discount percentage specified here. You can go into those screens and manually edit any of the fields.
Enter, or use to
select, a Time & Materials (T&M) project that you want to link
to this project.
Enter the default PLC discount percentage for this project. This is the default discount percentage for all of the PLCs assigned to the T&M Project, but you can manually change it in the Project PLC Rates screen for any exceptions. The Discount Percentage can be greater than 100% but cannot be negative.