Use this subtask to enter billing lines and amounts that will display on standard bills based on your predetermined schedule. After you set up this screen, these amounts will be included on the bill when the invoice date from the Calculate Billings screen (Projects » Billing » Calculate Billings) is the same as, or later, than the Date To Bill column of the schedule. If you are using standard 1035 formats, you can enter a line description for each of the schedule amounts that will print on the bill. If you are using a generic format, the line descriptions from the generic format screen will be used as the line description on the bill. When you post the invoice, posting information such as the invoice number and the period of posting will be updated on this screen.
Schedule amounts do not populate the Maintain Open Billing Detail (OPEN_BILLING_DETL) screen. They are inserted into the Edit Standard Bills (BILL_EDIT_DETL) screen with a transaction type of SCH. When these amounts are posted, schedule amounts are written to the Maintain Billing History screen (BILLING_SUM and BILLING_DETL_HIST). Schedule amounts are not burdened by indirect cost pools nor are fees applied to them. In addition, they are not considered in cost ceiling calculations because they are not categorized as costs. They are, however, considered in total ceiling calculations for billing.
If you want to bill schedule amounts only, set up the project in the Project Billing Info screen (Projects » Billing » Billing Master or Projects » Project Setup » Revenue Setup) screen by selecting Unit Price Transactions Only in the Formula field. This will prevent records from updating the Maintain Open Billing Detail table when transactions are posted.
If you have entered an additional line for the same account but for a different subperiod, the amount will be inserted on the same line as the earlier schedule amount if the line descriptions are identical. If the line descriptions are different, a separate line will be inserted in the bill.
You must enter amounts in the schedule before the bill is calculated if you want the amounts to display on the bill. In addition, the invoice date must be the same as, or later than, the Date To Bill to be included on the bill.
This non-editable field displays the project from the main screen. The field to the right displays the project description.
Enter the date on which this scheduled amount should be included on a bill. When the invoice date from the Calculate Billings screen (Projects » Billing » Calculate Billings) is the same as or later than the Date To Bill, the amount will be included on the bill.
Enter the amount for this schedule item.
Enter the account for this schedule amount.
The system uses the account to determine where the schedule line will display in the bill. After checking the account number, the system inserts the schedule amounts in chronological order based on the Line Heading in the Generic Billing Formats screen (Projects » Billing » Formats) and the Line Description in this screen. For bills using the 1035 format, the system will, after checking the account number, insert the schedule amounts in alphabetical order based on the account name and the Line Description in this screen.
This non-editable column displays the name of the account.
Enter a line description, which will print on the bill, for this schedule amount.
This column displays the posted flag. When entering history rows, enter Y (Yes) in this column. When entering the schedule amount or any other new rows, enter N (No) in this column. After a bill is posted, this flag will be Y (Yes).
This column displays the invoice number of the bill on which this schedule amount was included. This column will be blank until the bill has been posted.
This non-editable column displays the fiscal year in which the bill was posted.
This non-editable column displays the period in which the bill was posted.
This non-editable column displays the subperiod in which the bill was posted.
Changes to this subtask update the BILL_SCHEDULE table.