Use this subtask to view or modify various process options for generating requisitions and Manufacturing Orders (MOs). Generate purchase requisitions for all buy parts determined to be under-supplied and manufacturing orders for all assemblies and subassemblies, along with associated inventory reservations. Instead of generating MOs, use this subtask to generate inventory reservations for end parts; this enters requirements in Costpoint for the lowest-level components, or buy parts with components (no manufactured subassemblies), without creating individual MOs.
You must select at least one checkbox in this group box before you can create the report (i.e., before you select the Create Materials Requirements and/or Print and Create Materials Requirements buttons on the toolbar).
Select this checkbox to generate purchase requisitions for the needed buy parts. Requisitions will be processed in this way:
Requisition ID and Requisition Grouping: A starting requisition number is required if you want to create requisitions and requisition ID auto-assign is not on (i.e., the System radio button is not selected in the Req Numbering Method group box in the Requisition Settings screen in Costpoint Procurement Planning). Within a requisition, lines are sorted and numbered by part number, revision, project. The Requisition Grouping (selected in the Requisition Settings screen) determines the grouping of requisition lines.
Warehouse/Ship ID: Generated requisitions use the ship ID of the Warehouse selected in this screen.
Inventory Abbreviation: Generated requisitions use inventory abbreviations selected in the Inv Abbrevs for New Reqs/MOs group box - Buy Parts inventory abbreviation (for raw materials) or Common Stock inventory abbreviation (for common stock parts, if not excluded in the main screen selection criteria). It is also possible to check inventory against one inventory project and generate requisitions for another project's inventory abbreviation.
Preferred Vendor: Generated requisition lines have a default preferred vendor, if you have established one for the requisitioned parts in the Assign Vendors screen in Costpoint Product Definition.
Buyer Assignment for requisition line: The buyer assignment is determined in the Requisitions Settings screen in Costpoint Procurement Planning. If buyers are assigned by Proj/Acct/Org, the default buyer for the project associated with the Buy Parts inventory abbreviation or Common Stock inventory abbreviation is used in the generated requisition line (as designated in the Link Project subtask of the Buyers screen in Costpoint Purchasing). If such a default buyer does not exist, the default buyer for the top-level project is used. If neither exists, the default buyer is taken from the Link Acct/Org subtask of the Buyers screen. If buyers are assigned by Commodity, the default buyer for the commodity code of the part (as established in the Commodity Codes screen in Product Definition) is used in the requisition line. If buyer is assigned by Item/Misc Type, the default is taken from the Planning Part Data screen in Costpoint Product Definition. If buyer is assigned by Preferred Vendor, it is taken from the Link Default Vendor subtask of the Buyers screen in Costpoint Purchasing.
Buyer Assignment for requisition header: This will be the same as for the requisition lines if all the generated requisition lines have the same buyer ID, or if Buyer Assignments and Requisition Grouping (Requisition Settings screen in Costpoint Procurement Planning) are by the same criteria (Commodity, Item/Misc Type, Preferred Vendor), or if the Requisition Settings screen has the approval process assigned by Proj/Acct/Org. If none of these are true, a buyer will not be assigned to the requisition header.
Unit of Measure (U/M): The quantity in the requisition lines is expressed in the part's order unit of measure. Order/requisition quantities (in inventory u/m) from the requirements processing are converted to quantities (in order u/m) using the conversion tables in the Units of Measure Conversion subtask of the Basic Part Data screen in Costpoint Product Definition (or, if such a conversion does not exist, using the Conversion subtask of the Units of Measure screen in Costpoint Product Definition).
Minimum/Multiple Order Policy: If the requisitioned part has an order policy with a minimum lot size (in inventory u/m) that is greater than zero (as designated in the Planning Part Data screen in Costpoint Production Definition), the required quantity from requirement processing (if less than minimum lot size) is adjusted to the minimum lot size. Similarly, if the requisitioned part has an order policy with a multiple lot size (in inventory u/m) that is greater than zero (as designated in the Planning Part Data screen in Costpoint Production Definition), the required quantity from requirement processing is adjusted upwards to meet the policy requirement.
Estimated Unit Price, Tax, and Costs: The system uses the cost type with the lowest sequence number, excluding zero (as defined in the Requisition Cost Types screen in Costpoint Procurement Planning). Possible types are "IL" (Item Last), "IS" (Item Standard), "IR" (Item Reference), "PL" (Project/Item Last), "PS" (Project/Item Standard), and "PR" (Project/Item Reference). The corresponding unit cost (as set up in the Maintain Item Cost or the Maintain Project Item Cost screens in Costpoint Product Definition) is defaulted into the Estimated Unit Cost field. If the cost is zero or non-existent, the cost value and cost type with the next lowest sequence number is used. An estimated unit cost of zero is loaded if no cost types apply. If the order u/m is different from the inventory u/m, unit costs are adjusted to account for the conversion factor. Whether the requisition line is taxable or not depends upon the Default Taxable Status group box settings in the PO Settings screen in Costpoint Purchasing. (If the Use Item Type Default radio button has been selected, it will depend upon whether parts are set up as taxable in the Product Definition Settings screen in Costpoint Product Definition). If the Auto Calculate Sales/VAT Tax checkbox has been selected in the PO Settings screen, the tax (for taxable parts) is calculated using the requisition line ship ID's sales tax code of the warehouse.
Approval Process Assignment: This depends upon the settings in the Requisition Approval group box in the Requisition Settings screen in Costpoint Procurement Planning. The Approval Level determines whether the approval processes is to be assigned at the requisition header or line level. The Process Assignments group box determines the default settings for the approval:
¨ No Approval Required - There is no default approval process.
¨ Global - The default is the Approval Process code from the Requisition Settings screen in Costpoint Procurement Planning.
¨ Manual - The default is the Req Approval Process Code from the Inventory Projects screen in Costpoint Inventory. If that does not exist, the Approval Process code from the Requisition Settings screen in Costpoint Procurement Planning is used. If there is no code, you can create a requisition, but the status will always be "Pending," forcing you to add an approval process for each requisition and submit it for approval.
¨ Proj/Acct/Org - The default is the requisition approval process that is linked to the project associated with the inventory abbreviation that is used for the generated requisitions. Set up these links in the Link Project subtask of the Requisition Approval Processes screen in Costpoint Procurement Planning. If such a project link does not exist, the default is the requisition approval process that is linked to the account/organization associated with the inventory abbreviation that is used for the generated requisitions. You can set up such a link in the Link Acct/Org subtask of the Requisition Approval Processes screen in Costpoint Procurement Planning.
¨ Item Type - The default is the requisition approval process that is linked to an Item Type of "Part." Set this link up in the Requisition Approval Processes screen in Costpoint Procurement Planning.
Initial Status: The initial status of the requisitions or requisition lines depends upon the Status selected and the approval process assigned by the system. The initial status will be "Pending" if an approval process is required but could not be assigned or "Approved" if the assigned approval process does not have any approval titles that have an Approval Type of "Electronic" or "Both" as selected in the Requisition Approval Titles screen in Costpoint Procurement Planning. The initial status will also be "Approved" if you select "In Approval" in the Requisition Information group box and the No Approval Required radio button is selected in the Requisition Settings screen in Costpoint Procurement Planning.
When creating purchase requisitions from this application, transaction amounts in both transactional and functional currencies will be populated for the appropriate columns in the purchase requisition header, purchase requisition line, purchase requisition line account, and purchase requisition line PO tables. Transactional and functional currencies are assumed to be the same for the generated purchase requisitions unless a purchase requisition line PO is generated using an existing purchase order, in which case the PO's transaction currency and exchange rate information will be loaded. Otherwise, all currency related columns will be populated with default values and the exchange rate will be "1." Amount columns will therefore have the same values for transactional and functional currencies. You cannot enter a different transaction currency or exchange rate after generating requisitions.
Select this checkbox to generate MOs or inventory reservations for needed parts.
Select this radio button to generate manufacturing orders for the needed make parts. During the MO generation process, Costpoint calculates total requirements by exploding through all applicable BOM levels of the end part. A generated MO will have material requirements based on only one level of explosion, except in the case of a phantom part where explosion is done for an additional step. This radio button is not accessible if the Requirements checkbox is unchecked in the Create Options group box.
Select this radio button to generate inventory reservations for buy parts, buy with component parts, and any lowest-level make components without generating MOs. Such inventory reservations ignore any subassemblies or any make part that has a BOM below it. To generate an inventory reservation, you must enter an expense inventory abbreviation in the Make Parts field or a valid Project, Acct, Org, or Acct, Org. This field is not accessible if the Requirements checkbox is unchecked in the Create Options group box.
Use this drop-down box to select the warehouse to be loaded on all generated requisitions, MOs, and reservations, and to determine the ship ID for all requisition lines generated.
Enter, or use Lookup to select, the finished goods inventory abbreviation to be used for all manufacturing orders.
Enter, or use Lookup to select, the inventory abbreviation to be used for all purchase requisitions and buy part requirements.
Enter, or use Lookup to select, the inventory abbreviation (that must belong to a common inventory project) to be used for all common stock part purchase requisitions and requirements.
Use this group box to enter reservation data. This group box is accessible and required only if you selected the Reservations radio button as a requirement type in the Create Options group box. These fields are not required if you chose a make part inventory abbreviation with an expense account type.
Enter, or use Lookup to select, the project abbreviation that the reservation will charge.
Enter, or use Lookup to select, the account ID that the reservation will charge.
Enter, or use Lookup to select, the organization abbreviation that the reservation will charge.
This group box is accessible and required only if you selected the Purchase Requisitions checkbox in the Create Options group box.
Enter the beginning requisition number for the generation process, if requisitions are not auto-assigned. (To turn on auto-assignment, select the System radio button in the Req Numbering Method group box in the Requisition Settings screen in Costpoint Procurement Planning.)
Enter, or use Lookup to select, the employee ID of the requisitioner for generated requisitions.
Use this drop-down box to select the initial status of generated requisitions. Valid options are "In Approval" and "Pending." The default is "Pending."
This group box is accessible only if the Requirements checkbox is selected in the Create Options group box.
Enter the beginning MO number for the generation process, if MOs are not auto-assigned. (Auto-assignment is enabled in the MO Numbering Method group box in the Production Control Settings screen.) If auto-assign is enabled, leave this field blank for a default MO number to be loaded (after selecting OK) based on the selected MO Numbering Method in the Production Control Settings screen. The MO number can be modified. This field is enabled only if you selected the Manufacturing Orders radio button in the Requirement Type group box.
Enter the beginning reservation number for the generation process, if reservation numbers are not auto-assigned. (Auto-assignment is enabled in the Auto-Assign column in the Transaction IDs subtask of the Warehouses screen in Costpoint Inventory). If auto-assign is enabled, a default reservation number is loaded based on the Last Inv Trans ID in the Transaction IDs subtask of the Warehouses screen. The starting reservation number can be modified. This field is enabled only if you selected Reservations in the Requirement Type group box.
Use this drop-down box to select the initial status of generated MOs. Valid options are "Planned," "Firm Planned," or "Released." The default for this field is "Planned." This drop-down box is enabled and required only if you selected Requirements in the Create Options group box, then Manufacturing Orders in the Requirement Type group box. If you are using Costpoint Material Requirements Planning, the "Planned" option will not be available.
Enter a number between "1" and "10" to indicate the priority (where "1" is the highest priority and "10" is the lowest priority) of the created manufacturing orders for capacity planning purposes. After you execute this application, the Priority field in the Header subtask of the Enter Manufacturing Orders screen will populate with this value for MOs related to the Part. The Priority field defaults with the value from the Default MO Priority field in the Advanced Planning and Scheduling Parameters screen (in the Advanced Planning and Scheduling Parameters menu in Product Interfaces).
Enter the order reference number to load on all generated requisitions and MOs.
Select this checkbox to have Costpoint load planners based on user settings criteria (set in the Planner Assignment group box in the Production Control Settings screen) for all generated items.
If you selected Part in the Planner Assignment group box, the default planner is pulled from the Planning Part Data screen in Costpoint Product Definition.
If you selected Inventory Project in the Planner Assignment group box, the default planner is pulled from the Inventory Projects screen in Costpoint Inventory.
If you selected Netting Group in the Planner Assignment group box, the default planner is pulled from the Inventory Projects screen in Costpoint Inventory.
If you selected Commodity in the Planner Assignment group box, the default planner is pulled from the Commodity Codes screen in Costpoint Product Definition.
If a system assigned planner is not available, or if this checkbox is not selected, use the drop-down box on the right to select a planner. This planner is used for all MOs, but not for requisitions and reservations.