Use this screen to print DD250 invoices to pre-printed forms or blank paper, and to a laser or line printer. Identify invoices as either standard type or DD250 form type in the Invoice Header subtask of the Maintain Invoices screen and Invoice Supervisor Screen.
The information appearing on the invoice includes sales order number, invoice number, customer purchase order number, contract number, sales representative, date shipped, bill to, ship to, bill of lading number, TCN, shipment number, call number, mark for address, unit price, miscellaneous charges, and tax amount. Further detail is provided for each item on the invoice.
Print DD250 form invoices any time after an invoice is auto-created by the system via the Create Invoices screen, or entered in either the Maintain Invoices screen or Invoice Supervisor Screen.
Be sure to check the settings in the Sales Order Print Options screen for printing parameters and format options so that DD250 invoices can be printed correctly from this screen. For example, if you select a formless printing option, you can print company logos. The logo is printed in the upper left-hand corner of the invoice. The company logo must be a bitmap file with a size that does not exceed 32,000 bytes. The bitmap file must be called OEFORM.BMP and must be in the Costpoint program directory or the user's network search path.
Use this drop-down box to select a category by which to print invoices. The options in this drop-down box are "Catalog," "Customer," "Invoice," "Project," and "Sales Order." Once you select the category from this drop-down box, use the Range Option to indicate which invoices will print for the Catalog, Customer, Invoice, Project, or Sales Order range.
Select the range for printing invoices based on the Select By category. The options in this drop-down box include "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."
This field is available if you selected "One," "Range," or "To End" from the Range Option drop-down box. Enter, or use Lookup to select, a single value/ID or the beginning value/ID for the range.
This field is currently unavailable.
This field is available if you selected "Range" or "From Beginning" from the Range Option drop-down box. Enter, or use Lookup to select, the ending value/ID for the range.
This field is currently unavailable.
Select this checkbox to set up multiple range selections for invoice printing.
Select this pushbutton to add the selected criteria to the list.
Select this pushbutton to delete selected criteria from the list.
Select this checkbox to include previously printed invoices in this print run if they are within the selection criteria.
The system determines whether an invoice has been previously printed by looking at the DD250 Invoice Printed checkbox in the Invoice Header subtask of the Maintain Invoices screen. If the DD250 Invoice Printed checkbox is selected, "DUPLICATE" appears on the invoice. If the Duplicate checkbox is selected for the invoice in the Highlight group box in the Sales Order Print Options screen, "DUPLICATE" will appear as emphasized text.
Select this checkbox to prevent the system from selecting the DD250 Invoice Printed checkbox in the Invoice Header subtask of the Maintain Invoices screen.
Select this checkbox to print the header notes entered for the invoice in the Maintain Invoices screen or the Invoice Supervisor Screen. This checkbox defaults with the status of the Header Notes radio button for the Invoice in the Placement Defaults group box in the Defaults subtask in the Sales Order Print Options screen, but can be changed. Also, you may specify whether or not you want the header notes printed in a highlighted font by selecting the Invoice, Header Notes checkbox in the Highlight group box in the Sales Order Print Options screen.
Select this checkbox to override the default print option selected in the Print Serial Numbers group box in the Defaults subtask of the Sales Order Print Options screen. If you select this checkbox, the system will print serial lot information directly below the printed invoice line (below all notes and text) for each issue line with one or more serial/lot rows. The format will include a line with the assigned Serial Numbers followed by one or more lines with the serial numbers from the serial/lot rows for that packing slip line. For each invoice line, all rows will be printed for issues included in that invoice.
Select this check box to override the default print option from the Print Components group box in the Defaults subtask of the Sales Order Print Options screen. When you select this checkbox, the application will print any Sales Order line components underneath the Sales Order Item, description, and long description lines. For each component, the item, revision, U/M, the sum of issue quantities for issue lines linked to that invoice, and description will print in the normal positions. If components are not issued at the component level for that line, neither the component line number and price information, nor quantity and unit of measure fields will be printed, but the component lines will be sorted in component line number sequence under the sales order line. In addition, if the issues for the sales order line occurred at the component level, you can print the component serial numbers (select the Print Serial Numbers checkbox) as well below the component.