Create WAWF Files

WAWF-RA (Wide Area Work Flow – Receipts and Acceptance) is a web-based electronic billing system used by the government to track and pay invoices from contractors.  Basically, the contract, invoice, and receiving report are all available within the system so that acceptance, approval, and payment can be expedited more quickly than a paper-based system.  All parties (contractor, inspector, approver, payer) have access to the system and may track the status of the invoice as it proceeds through the payment process.  Additionally, emails are automatically generated and forwarded to the parties so that each is aware of the current status.

Use this application to create the files for loading into WAWF.   The created files must be basic text files (created via a text editor) with FTP extensions which can be transferred via FTP (File Transfer Protocal) to the WAWF where it is uploaded into the system.  Types of files supported are Receiving Report, Receiving Report Pack Update, Combo, Commercial Invoice,and Invoice 2N1.

You can create Sales Orders making sure that WAWF related information is entered where required, or where desired in the case of optional fields, depending upon the type of WAWF invoice.  The SO lines on the Enter Sales Orders (Materials » Sales Order Entry » Sales Orders) screen have additional WAWF related columns along with a new WAWF subtask for additional data.  Issue screens can keep track of UID codes if necessary.  The RFID subtask of the Enter Shipping Transactions (Materials » Sales Order Entry » Shipping Transactions) application allows you to create multi-layer packing and RFID assignments.  Invoices must first be created before generating a WAWF file.  The Maintain Invoices (Materials » Sales Order Entry » Invoices) screen allows you to add any additional WAWF information, and also displays the path and filename of the WAWF file created.

In order to be included in the created file, invoices must fall within the parameters selected in this application.

Select By

Select from this drop-down list to determine your selection criteria for the WAWF report.  Your selection defines how the Range Option information is presented. The options are:

• Catalog - Listed by the Price Catalog Code

• Customer - Listed by Customer Name

• Invoice - Listed by Invoice

• Project - Listed by Project

• Sales Order - Listed by SO

Range Option

Select a range option to determine the selection criteria to include in the report.  Your options are:

• All - All items resulting from the selection made in the Select By field is included in the report.

• One - Only the one item entered in the From field is included in the report.

• Range - All items between (and including) the selections made in the From and To fields are included in the report.

• From Beginning - All items from the beginning of the Select By list to the value entered in the To field are included in the report.

• To End - The report displays all items inclusive of the entry in the From field through the end of the Select By list.

From

Enter or use to select the single or beginning item to include on your report. This field is available if you select One, Range, or To End from the Range Option drop-down list.

Rel

This field is currently unavailable.

To

Enter or use to select the final item to include in your report. This option is available if you selected Range or From Beginning from the Range Option drop-down list.

Invoice Type

Select the invoice type format for your report.  The options are:

• Receiving Report - The Receiving Report transaction set provides data regarding delivered goods or performed services. This may include a description of the goods or services, purchase authorization information, date of delivery or performance, date of acceptance, and appropriate signatures.

• Receiving Report Pack Update

• Combo

• Commercial Invoice

• Invoice 2N1

Clear WAWF File Flags

Select this check box to re-create your WAWF invoice files without having to change the flag for each individual invoice.

When this check box is selected, for each invoice that meets the selection criteria, both the Included in WAWF File check box and the Default Output Path field are cleared in the WAWF subtask of the Maintain Invoice (Materials » Sales Order Entry » Invoices) screen.

This feature is helpful if you must re-create multiple WAWF invoice files.  The cleared fields repopulate when you process this Create WAWF Files application.

List Mode

If you want to include several ranges of data in your report, select the List Mode check box. Click the Apply button to add the range of data currently highlighted to a list of items to include on your report. Return to Range Option drop-down list to select another range (or individual item) to apply to the list. To remove a range (or item) from the list, highlight the item and click the Remove button.

Output Path

Enter or click the Select button to define the default output path for the generated report.  The file must be an FTP file (File Transfer Protocol - .FTP extension). For example, S:\Reports\WAWF Reports\MyFile.ftp

Table Information

Updates and changes made in this application are reflected in the SO_INVC_HDR table.