Use this screen to create invoice files for your EDI invoice transmissions. You can use EDI translation software selected by your company to map these files to a transaction set and transmit them electronically to your customers. You can create files for a range of customers, projects, and sales orders. The application will create separate files, representing EDI envelopes, for each customer. Each file can contain multiple projects of the same invoice type for the same customer. You can designate whether the files are test transmissions or production invoices submitted for payment. You can also select the path to which the files will be exported.
You should execute this process after you have calculated and, if necessary, edited your invoices.
Select the type of data contained in the export file, production, or test. This designation appears in the file header to indicate to your customers whether the file is a test transmission or an actual invoice submitted for payment. In a typical EDI arrangement, your customer may want an initial period in which invoices are submitted parallel using both electronic transmissions and hard copies. Note that all files created for a given customer/project/invoice type range will include the same data indicator.
Select this radio button to include production data in the export file.
Select this radio button to include test data in the export file.
Use this drop-down box to select the category by which invoices will be selected for data transfer. The system-defined defaults are: "Catalog," "Customer," "Invoice," "Project," and "Sales Order." Once you select the category from this drop-down box, use the Range Option to indicate which invoices will be selected for the Catalog, Customer, Invoice, Project, or Sales Order range.
Use this drop-down box to enter or select the range of invoices that you want to create for data transfer to customers based on the value in the Select By drop-down box. Valid options are: "All," "One," "Range," " From Beginning," and "To End." The default for this field is "All."
The value entered in this field varies depending on the range that you have selected. If you have selected "All" or "From Beginning" in the Range Option field, this field is inactive. If you have selected "One," enter, or use Lookup to select, the item in this field. If you have selected "Range," enter the starting item in this field. If you have selected the "To End" option, enter the beginning item in this field. Use the Lookup function to select values from the appropriate tables.
The value entered in this field varies depending on the range that you have selected. If you have selected "All," "One," or "To End" in the Range Option field, this field is inactive. If you have selected "Range," enter, or use Lookup to select, the ending item in this field. If you have selected the "From Beginning" option, enter the ending item in this field. Use the Lookup function to select values from the appropriate tables.
These fields are currently unavailable.
If you want to transmit several ranges of data, select the List Mode checkbox. Then use the Apply pushbutton to add the range of data currently highlighted to a list of items that will be transmitted together. Return to Range Option drop-down box to select another range and apply it to the list. To remove a range from the list, highlight the item and select the Remove pushbutton.
Use the Select pushbutton to select an output path where the files will be exported. Note that the output path does not contain the file name. Since the system does not know how many files will be created, you cannot designate the file name. As noted previously, the application will create a separate file for each customer based on the value in the Select By drop-down box. Therefore, the file name will consist of the first eight characters of the customer and carry an extension of *.EDI. For example, a customer called SUPERTECH would be created as SUPERTEC.EDI. If a file with this same path and name is detected, a warning will appear in the process. You then have the option of overwriting the file or canceling the process.
Select this button on the toolbar to create the invoice files.