Use this screen to establish pricing project data and associated project controls for use throughout Costpoint Sales Order Entry. When you enter sales orders in Costpoint, one pricing project or pricing catalog is generally specified in the header portion of the order. You can set up the projects and catalogs with specific default values and control parameters that will be used by the system to streamline data entry of sales orders.
Establish the pricing project's data before entering sales orders for that pricing project.
Enter, or use Lookup to select, an active project. The project description displays in the unlabeled field to the right.
Use the options in this group box to number sales orders manually, or automatically by pricing project. You can set up each project to use a unique series of order numbers with up to 10 alphanumeric characters. This option is unavailable if you selected the Overall System checkbox in the Sales Order Settings screen.
Select this radio button to require the user to enter the sales order number before the order can be saved. The Last System SO Number field will be disabled if this option is chosen.
Select this radio button to have the system assign the next available sales order number. You must then enter the appropriate number in the Last System SO Number field.
If you selected the Overall System checkbox in the Sales Order Settings screen, you must enter the last sales order number issued, up to 10 alphanumeric characters, before processing sales orders. To have sales orders print in correct numeric order, select a ceiling number of up to 10 digits. For example, if the highest number desired is "9999999999," enter zero as "0000000000." If the highest number desired is "SO-9999," and the last sales order number was "SO-124," enter "SO-0124."
The Last System SO Number field is always incremented from the right, but only if the rightmost character is numeric. For example, "SO123" would become "SO124;" "SOABCD9" would become "SOABCD0;" "9999999999" would become "0000000000." "SO99999999A" would not be incremented. You should assign enough numeric characters to the right to ensure that duplicates do not occur.
Select this radio button if the selling description established for an item in the Set Up Item Billings screen in Costpoint Product Definition should be the default for the sales order line during order entry. You can edit the selling description if you selected the Allow SO Description Changes checkbox in the SO Processing group box.
Select this radio button if the contract line item description established for a CLIN in the CLIN Information screen in Costpoint Project Setup should be the default for the sales order line during order entry. You can edit the selling description in the sales order if you selected the Allow SO Description Changes checkbox in the SO Processing group box. The long selling description for an item from the Set Up Item Billings screen in Costpoint Product Definition will be displayed in a field adjacent to the item description field.
Enter, or use Lookup to select, a valid approval process code. This process code will be the default value for the pricing project in the Header Information subtask of the Enter Sales Orders screen, where it cannot be changed.
Select this checkbox to append "GSA" to the end of the sales order number when printing the sales order acknowledgement.
Use this drop-down box to select the revenue recognition method. Valid options are "Deferred Revenue," "Liquidations," "Prepay," "Ready For Use," "Shipment/Sales," and "Unbilled A/R."
The method selected in the Revenue Recognition field in the Sales Order Settings screen will be the default value in this screen and can be changed as necessary. The revenue recognition for the pricing project, which appears in the Header Accounts subtask of the Enter Sales Orders screen, can be edited.
Enter, or use Lookup to select, a sales group abbreviation to use as a default for the sales order header, and for each line on the order. This sales group abbreviation is used as a default only when you have selected the Proj/CLIN/Item radio button in the Sales Group Default group box.
As you enter CLIN data in the CLIN Information screen in Costpoint Project Setup, the sales group abbreviation entered will be the default for each item linked to the CLIN and can be edited in that screen.
Enter, or use Lookup to select, an inventory abbreviation to use as a default for the sales order header, and for each inventory line item on the order. The inventory abbreviation entered will be used as a sales order default only when you have selected the Proj/CLIN/Item radio button from the Inventory Default group box.
As you enter CLIN data in the CLIN Information screen in Costpoint Project Setup, the inventory abbreviation entered will be the default for each item linked to the CLIN and can be edited in that screen.
Select this checkbox to allow the default sales group abbreviation to be changed in the Header Accounts subtask of the Enter Sales Orders screen during sales order entry. The default sales group abbreviation will be either the pricing project or the project/CLIN/item, depending on whichever is selected in this screen.
Leave this checkbox blank to prevent changes to the default sales group abbreviation in the Enter Sales Orders screen.
Select this checkbox to allow the default project to charge to be changed in the Header Accounts subtask of the Enter Sales Orders screen. You can set up the default project to charge in the Sales Order subtask of the Maintain Customer screen.
Leave this checkbox blank to prevent changes to the default project to charge in the Enter Sales Orders screen.
Use the options in this group box to select a pricing project, causing a sales group abbreviation to be the default value on each sales order header and line, based on your selection. You can enter the default abbreviation in this screen or in the Defaults subtask of the Project Unit Pricing screen in Costpoint Project Setup.
Select this radio button to use the Proj/CLIN/Item sales group abbreviation as the default for the Header Accounts subtask of the Enter Sales Orders screen during sales order entry. You can change the sales group abbreviation if you have selected the Allow Edit of Sales Group Abbrev checkbox in this screen.
Select this radio button to use the project sales group abbreviation as the default for the Header Accounts subtask of the Enter Sales Orders screen during sales order entry. You can change the sales group abbreviation if you have selected the Allow Edit of Sales Group Abbrev checkbox in this screen.
Use this group box to specify the inventory abbreviation to be defaulted to each sales order header and to each line that has a designated Inventory (INV) line type item. You can enter the default abbreviation either in this screen or in the Defaults subtask of the Project Unit Pricing screen in Costpoint Project Setup.
Select this radio button to use the Proj/CLIN/Item inventory abbreviation as the default for the Header Accounts subtask of the Enter Sales Orders screen during sales order entry. You can change the inventory abbreviation if you have selected the Allow Edit of Sales Group Abbrev checkbox in this screen.
Select this radio button to use the inventory abbreviation as the default for the Header Accounts subtask of the Enter Sales Orders screen during sales order entry. You can change the inventory abbreviation if you have selected the Allow Edit of Sales Group Abbrev checkbox in this screen.
The default for this checkbox is established in the Sales Order Defaults screen. Select this checkbox to indicate that the item description on the sales order line can be modified. The default item description will display on the sales order line from the Basic Part Data, Services, or Goods screens in Costpoint Product Definition. You can override this default for each pricing project or pricing catalog.
The default for this checkbox is established in the Sales Order Defaults screen. Select this checkbox to indicate that the item description on the invoice line can be modified. The default item description will display on the invoice line as established on the sales order line. You can override this default for each pricing project or pricing catalog.
The default for this checkbox is established in the Sales Order Defaults screen. Select this checkbox to indicate that the item price on the sales order line can be modified. The default item price will display on the sales order line as established in the Product Sales table. You can override the default for each pricing project or pricing catalog.
The sales price entered on the sales order will be the default for the invoice. You cannot modify the price in the Maintain Invoices screen, but you can change it in the Invoice Supervisor screen.
Select this checkbox to allow project-specific terms on a sales order. Leave the checkbox blank to accept the customer terms established in the Maintain Customer screen. When this checkbox is unchecked, the Terms field will be disabled.
Enter project-specific terms in this field. These terms will be the default for the Enter Sales Orders screen, when orders are entered that reference the specified pricing project; these terms will override the customer's default terms.
Select this pushbutton to enter the Defaults subtask.