to select, the material handler who is
performing this transaction. A valid employee ID is required.Use this screen to record an issue transaction and charge only non-inventory materials to a sales order. The Cost of Sales journal entries for these issues are posted to the general ledger through the Sales Order journal, via either Post Invoices or Post Component COGS Corrections. The associated costs for drop shipments and in-transit items come from either a percentage of sales or from the established Sales Order Cost Types table as a pre-established cost type table. This table contains eight cost sources that can be prioritized: Cost Schedule/Percent of Sales, Item Last, Item Reference, Item Standard, Project/Item Last, Project/Item Standard, Project/Item Reference, and Purchase Order. You must sequence the cost types before you enter material issues in this screen.
You must record an issue transaction for inventory, dropshipment, and in-transit items. Use the Enter Sales Order Inventory Issues screen to record inventory and non-inventory material issues; however, you can use this screen only to record dropshipment and in-transit items. Also, in order to track serial/lot information on a given sales order line, you must specify that the part requires sales order configuration tracking in the Basic Part Data or Maintain Parts screens in Costpoint Product Definition. You must select either the Serial or the Lot checkbox to activate tracking in this screen.
For drop shipment component issues, if the absolute value of the sum of issued quantities (not yet invoiced, for all components) is greater than or equal to the component line order quantity, the SO line is ready for invoicing. For inventory and in transit components, this is determined upon shipping
Record the issue transaction as soon as the material has been drop shipped by the vendor or passed in-transit to the customer. Sales orders must have an approved status before you can record an issue. When you have recorded the issue transaction, the system calculates the applicable cost of sales.
If you selected the System radio button in the Non-Inventory Issues group box in the Sales Order Settings screen, leave this field blank and the system automatically assignd the next issue ID. If you selected this radio button and you manually assign an Issue ID, it does not update the Last System Issue Number. If you select the Manual radio button in the Non-Inventory Issues group box in the Sales Order Settings screen, you must manually enter an Issue ID containing up to 10 alphanumeric characters. You cannot enter a space as the first character in the Issue ID field.
This field displays the system date as the default transaction date, but you can enter a new date.
Enter, or use to select, the material handler who is
performing this transaction. A valid employee ID is required.
Enter, or use to select, the sales order number to
which the items are being charged.
This field will be available in a future version of Costpoint.
This field will be available in a future version of Costpoint.
This non-editable field displays the customer name associated with the selected sales order.
This non-editable field displays the sales order line number.
This field displays the component line number, if applicable. If issuing is to be completed at the component level for a given SO line, the components of that line display, instead of the SO line item itself, when you select the Auto-Issue button.
This non-editable field displays the CLIN as entered on the sales order line in the Enter Sales Order screen.
These fields display the item number and item revision from the sales order. If the Sub Parts field is Y for the line item, you can edit these fields. If Sub Parts is N, these fields are non-editable.
This non-editable field displays the item description.
Enter or maintain free-form text of up to 254 characters.
This non-editable field displays the sales order line type entered on the sales order.
This non-editable field displays the miscellaneous type code entered on the sales order line, if applicable.
This non-editable field displays the ordering unit of measure on the sales order.
Enter the quantity to be issued referencing the quantity in the sales order unit of measure. You can leave this field blank and enter the issue quantity in the inventory unit of measure. When you enter the issue quantity in the inventory unit of measure, the system uses the unit of measure conversion table and automatically calculates this field. The maximum issue quantity is 9,999,999,999.9999.
You can enter this issue quantity as a negative number; for example to record the return of an item to the shelf after its return by a vendor, over-issuance, or erroneous issuance.
The system calculates and displays the open quantity for the line item as the difference between the ordered quantity and the cumulative issued quantity. The open quantity is expressed in the sales order unit of measure.
This non-editable field displays the quantity ordered for the sales order line item.
For sales order items that require an issue transaction (line types "INT" and "DRP"), the items' cost are determined by the sequence of system costs in the Sales Order Cost Types screen. You can change the default costs provided in this field.
The system checks the Sales Order Cost Types screen to determine the cost with the lowest sequence number. If a sequence number of zero is assigned, the cost type is ignored. If the cost is not zero, it is loaded into this field. If a cost type produces a unit cost equal to zero, the cost type with the next available sequence number is used. The system multiplies the SO Unit Cost by the Issue Qty (SO U/M) to determine an extended cost amount.
This system-calculated field displays the derived unit cost. The system multiplies the SO Unit Cost by the Issue Qty (SO U/M) to determine an extended cost amount.
This non-editable field displays the overshipment flag, Y (Yes), or N (No), from the sales order line item.
This non-editable field displays the shipping tolerance percentage from the sales order line item.
This non-editable field displays the substitute parts flag, Y (Yes) or N (No), from the sales order line item.
This non-editable field displays the ship-to address code from the sales order line item.
This non-editable field displays the sales group abbreviation from the sales order line item.
This non-editable field displays the sales order line status of O (Open), C (Closed), or S (System closed).
This non-editable field displays the sales order line warehouse ID.
This field is populated from the corresponding field in the sales order line. It indicates whether the line requires a Unique Item Identifier for WAWF purposes. If it does require a UID, but one or more issued serial lot rows have no UID associated with them, a warning displays.
Click this button to view the accounting period information (fiscal year, period, subperiod, and ending date) related to the transaction date.
Click this button to enter notes describing this sales order issue.
Click this button to assign serial and/or lot numbers to the issued items.
Click this button, which is active only if you selected the Enable Auto-Issue checkbox in the Sales Order Defaults screen, to automatically satisfy issue quantities for all lines on the chosen sales order. The system compares the order quantity to the cumulative (to date) quantity. Any residual quantity loads in both the Issue Qty (SO U/M) field and Issue Qty (Inv U/M) field where it can be edited, as necessary
Click this button to streamline data entry for dropshipment and in-transit line items. Rather than being pulled from inventory, these items are recorded as issue transactions based on a third party or vendor.
This field displays the cumulative extended cost for all line items on the issue transaction.
Click this button to access the SO Header Documents subtask.
Click this button to access the SO Line Documents subtask.