to select, the material handler who is
performing this transaction. A valid employee ID is required.Use this screen to relieve materials from inventory and charge them to a sales order. Material issues automatically create an inventory transaction, and decrement reserved inventory quantities for all inventory line items. The inventory transaction is posted to the general ledger through the Inventory journal.
You can also issue non-inventory line items through this screen. The Cost of Sales journal entries for non-inventory items are posted to the general ledger through the Sales Order journal, via either Post Invoices, or Post Component COGS Corrections. The associated costs for drop shipment, in-transit, recurring, and invoice-only items are derived from either a percentage of sales or from the established Sales Order Cost Types table. This table contains eight cost sources that can be prioritized: Cost Schedule/Percent of Sales, Item Last, Item Reference, Item Standard, Project/Item Last, Project/Item Standard, Project/Item Reference, and Purchase Order. You must sequence cost types before entering material issues in this screen.
You must record issue transactions for inventory, dropshipment, and in-transit items. You cannot edit inventory costs in this screen. Also, in order to track serial/lot information on a given sales order line, you must specify that the part requires sales order configuration tracking in the Basic Part Data or Maintain Parts screen in Costpoint Product Definition. You must select either the Serial or the Lot check box or the inventory Serial/Lot flags to invoke tracking in this screen.
For drop shipment component issues, if the absolute value of the sum of issued quantities (not yet invoiced, for all components) is greater than or equal to the component line order quantity, the SO line is ready for invoicing. For inventory and in transit components, this is determined upon shipping.
If you enter components for a sales order line in the Enter Sales Order screen and set the Issue Components field to Y (Yes) for that line, the components of that line display, rather than the SO line item itself.
Record issue transactions as soon as the material has been pulled from inventory, drop shipped by the vendor, or passed in-transit. Sales orders must have an approved status before you can record an issue. When you have recorded the issue transaction, the system calculates the applicable cost of sales.
If the Auto-Assign field in the Transaction IDs subtask of the Warehouses screen in Costpoint Inventory is set to Y (Yes) for the Issue to Sales Order selection, leave this field blank; the system automatically assigns the next issue ID. If the Auto-Assign field is set to Y (Yes) and you manually assign an issue ID, the Last Inv Trans ID field in the Transaction IDs subtask of the Warehouses screen in Costpoint Inventory will not be updated. If the Auto-Assign field is set to N (No), you can manually enter an issue ID of up to 10 alphanumeric characters. You cannot enter a space as the first character.
The system date is the default for this field, but you can enter a new date.
Enter, or use to select, the material handler who is
performing this transaction. A valid employee ID is required.
Enter, or use to select, the sales order number to
which the items are being charged.
This field is currently unavailable.
This field is currently unavailable.
This non-editable field displays the customer name associated with the selected sales order.
Enter, or use to select, a valid warehouse from which
the material was pulled. You can change the default, which is the warehouse
from the first line item on the sales order.
This non-editable field displays the sales order line number. Line items that are entered as inventory, in-transit, or dropshipment types will be default values.
This non-editable field displays the component line number, if applicable. If issuing is to be completed at the component level for a given SO line, the components of that line will display instead of the SO line item itself when you select the Auto-Issue button.
This non-editable field displays the Contract Line Item Number (CLIN) entered on the sales order line.
These fields default from the Enter Sales Order screen. These are non-editable fields unless the Sub Parts fields from the sales order line is Y for the line item.
This field displays the item's description.
Enter up to 254 characters of free-form text in this optional field.
This non-editable field displays the line type from the Enter Sales Order screen.
This non-editable field displays the miscellaneous type code, if applicable, from the Enter Sales Order screen.
Enter, or use Lookup to select, a valid inventory abbreviation to which the issued material will be charged. The default inventory abbreviation from the Enter Sales Order screen displays here, but can be edited when you first add the issue to the system.
Enter, or use to select, the ID of the location from
where the material is being issued. This is a required field for inventory
line items. If you issue a positive quantity and the From
Location is On Hold (for the
warehouse ID in the Locations screen in Costpoint Inventory), the system
displays a warning message if you attempt to save the record.
This non-editable field displays the inventory unit of measure for the item.
Enter the quantity to be issued in the inventory unit of measure. You can also leave this field blank and enter the issue quantity in the ordering unit of measure. If you enter information in the ordering unit of measure, the system, employing the unit of measure conversion table, will automatically calculate this field. The maximum issue quantity is 9,999,999,999.9999.
You can enter the issue quantity as a negative number, which is appropriate when an item is returned to the shelves as the result of a vendor return, over-issue, or issue error.
The system calculates the open quantity for the line item as the difference between the ordered quantity and the cumulative issued quantity. The open quantity is expressed in inventory unit of measure in this non-editable field.
This non-editable field displays the inventory unit cost for inventory line items only.
This non-editable field displays the reservation ID for inventory line items only.
This non-editable field displays the ordering unit of measure on the sales order.
Enter the quantity in the sales order unit of measure. You can leave this field empty and enter the issue quantity in the inventory unit of measure. If you enter information in the inventory unit of measure, the system, employing the unit of measure conversion table, will automatically calculate this field. The maximum issue quantity is 9,999,999,999.9999.
You can enter the issue quantity as a negative number, which is appropriate when an item is returned to the shelves as the result of a vendor return, over-issue, or issue error.
The system calculates the open quantity for the line item as the difference between the ordered quantity and the cumulative issued quantity. The open quantity is expressed in sales order unit of measure in this non-editable field.
This non-editable field displays the quantity ordered for the sales order line item.
For sales order items that require an issue transaction (line types "INT" and "DRP"), the items cost is determined by the sequence of the system costs in the Sales Order Cost Types screen. You can change the default costs in this field.
The system checks the Sales Order Cost Types table to determine the cost with the lowest sequence number. If a sequence number of zero has been assigned, the cost type is ignored. If the cost is not zero, it is loaded into the this field. If the cost type produces a unit cost equal to zero, the cost type with the next available sequence number is used. The system multiplies the SO Unit Cost by the Issue Qty (SO U/M) to determine an extended cost amount.
This system-calculated field displays the calculated unit cost. The system multiplies the SO Unit Cost by the Issue Qty (SO U/M) to determine an extended cost amount.
This field displays the overshipment flag (Y (Yes) or N (No)) from the Enter Sales Order screen.
This non-editable field displays the shipping tolerance percentage from the Enter Sales Order screen.
This non-editable field displays the substitute parts flag (Y (Yes) or N (No)) from the Enter Sales Order screen.
This non-editable field displays the ship-to address code from the Enter Sales Order screen.
This non-editable field displays the sales group abbreviation from the Enter Sales Order screen.
This non-editable field displays the sales order line status of O (Open), C (Closed), or S (System closed).
This non-editable field displays the sales order line warehouse ID.
This field is populated from the corresponding field in the sales order line. It indicates whether the line requires a Unique Item Identifier for WAWF purposes. If it does require a UID, but one or more issued serial lot rows have no UID associated with them, a warning displays.
Select this button to view the accounting period information (fiscal year, period, subperiod, and ending date) related to the transaction date.
Use this button to enter notes about this sales order issue.
Use this button to assign serial and/or lot numbers to the issued items.
Use this button, which is active only if you have selected the Enable Auto-Issue check box in the Sales Order Defaults screen, to automatically satisfy issue quantities and applicable serial/lot information for all lines on the chosen sales order. The system compares the order quantity to the cumulative (to date) quantity. Any residual quantity loads in both the Issue Qty (SO U/M) field and Issue Qty (Inv U/M) field, where it can be edited, as necessary.
Use this pushbutton to streamline data entry for dropshipment and in-transit line items. Rather than being pulled from inventory, these items are recorded as issue transactions based on a third party or vendor.
This field displays the cumulative extended cost for all line items on the issue transaction.
Click this button to access the SO Header Documents subtask.
Click this button to access the SO Line Documents subtask.