Use this subtask to establish information that pertains to the invoice as a whole, and to provide default values for recurring invoice lines. You can establish the fiscal year, period, and subperiod, and select invoice print options. Use it whenever you add an invoice to the system.
These non-editable fields default from the main invoice screen.
This non-editable field defaults from the Header Accounts subtask of the Enter Sales Orders screen. You can edit the sales group abbreviation for each line, and you can change the accounts receivable account in this subtask. If you change invoice line sales abbreviations from Liquidation-related accounts to Non-Liquidation-related accounts and the Revenue Recognition method remains "Liquidations," the Sales Order journal will not successfully post. Modify the sales order to reflect the correct Revenue Recognition method before adding the invoice to the system.
This field displays the customer PO number entered on the sales order, and you can change it. You can enter up to 30 alphanumeric characters.
This field displays the modification number entered on the sales order, and you can change it. You can enter up to 10 alphanumeric characters.
Enter a valid tax exemption certificate number, if applicable. This is a 20-character alphanumeric field.
Enter, or use Lookup to select, an active accounts receivable account. The default for this field is provided by the Header Accounts subtask of the Enter Sales Orders screen, and you can change it as necessary. Each individual line on the invoice can charge a unique sales group abbreviation; however, all line items must charge the same accounts receivable account.
Enter, or use Lookup to select, the designated organization for the account. The default for this field is provided by the Header Accounts subtask of the Enter Sales Orders screen, and you can change it as necessary.
Enter, or use Lookup to select, the designated accounts receivable project linked to the account and organization. The default for this field is provided by the Header Accounts subtask of the Enter Sales Orders screen, and you can change it as necessary.
If this is a delivery type invoice, the accounts receivable project must be the same as the liquidation project.
Enter, or use Lookup to select, a valid reference number 1. The default for this field is provided by the Header Accounts subtask of the Enter Sales Orders screen, and you can change it as necessary. The label established for reference number 1 will be displayed.
Enter, or use Lookup to select, a valid reference number 2. The default for this field is provided by the Header Accounts subtask of the Enter Sales Orders screen, and you can change it as necessary. The label established for reference number 2 will be displayed.
Select this checkbox to have a commercial invoice printed for this sales order invoice. The default value for this field is provided by the Header Information subtask of the Enter Sales Orders screen, and you can change it as necessary.
Select this checkbox to have a DD250 invoice printed for this invoice. The default value for this field is provided by the Header Information subtask of the Enter Sales Orders screen, and you can change it as necessary.
This field displays the shipment number entered on the packing slip associated with the invoice. If more than one packing slip is being invoiced, the shipment number for the first packing slip will be the default.
If you selected "Ready for Use" as the sales order Revenue Recognition method, enter the ready-for-use acceptance date in this field. The acceptance date is linked to its corresponding fiscal year, period, and subperiod and is used during the sales order journal posting process. The date entered here is the default in the Ready For Use/Acceptance screen and can be edited there if necessary. Leave this field blank if the Revenue Recognition method is not "Ready for Use."
This checkbox displays the print status of the invoice. The system selects the checkbox after the invoice has been printed.
This checkbox displays the print status of the DD250 form invoice. The system selects the checkbox after the DD250 form invoice has been printed.
Enter, or use Lookup to select, the applicable billing cycle code. The code will default to the invoice lines for recurring line items.
Enter the beginning date, in MM/DD/YYYY format, for the time period for which the recurring line item is in effect. This date will default into the invoice lines for recurring line items.
Enter the ending date, in MM/DD/YYYY format, for the time period for which the recurring line item is in effect. This date will default into the invoice lines for recurring line items.
Use the drop-down box to select the posting fiscal year for the invoice.
Use the drop-down box to select the posting period for the invoice.
Use the drop-down box to select the posting subperiod for the invoice.
If the invoice is using the "Ready for Use" Revenue Recognition, use this drop-down box to select the posting fiscal year associated with the Acceptance Date entered in this subtask.
If the invoice is using the "Ready for Use" Revenue Recognition, use this drop-down box to select the posting period associated with the Acceptance Date entered in this subtask.
If the invoice is using the "Ready for Use" Revenue Recognition, use this drop-down box to select the posting subperiod associated with the Acceptance Date entered in this subtask.
This non-editable field displays the posting sequence number assigned to the invoice by the Sales Order journal posting process.
This non-editable field displays the posting date assigned to the invoice by the Sales Order journal posting process.
This non-editable field displays the posting sequence number assigned to the journal entry created by the RFU Acceptance date during the Sales Order journal posting process.
This non-editable field displays the posting date assigned to the journal entry created by the RFU Acceptance date during the Sales Order journal posting process.