Use this subtask to establish information that applies to the invoice as a whole. You can also set up default values for recurring invoice lines; establish the fiscal year, period, and subperiod; and select invoice print options.
View and edit this subtask as necessary whenever you add an invoice to the system.
These non-editable fields default from the main screen.
This non-editable field defaults from the Header Accounts subtask of the Enter Sales Orders screen. You can change the sales group abbreviation for each line and the accounts receivable account in this subtask. If you change invoice line sales abbreviations from liquidation-related accounts to non-liquidation-related accounts and the Revenue Recognition method remains "Liquidations," the Sales Order journal will not successfully post. You should modify the sales order to reflect the correct Revenue Recognition method before adding the invoice to the system.
Enter the customer purchase order number here. This is a 30-character alphanumeric field. The system displays the customer PO number that was entered in the Enter Sales Orders screen as a default that can be edited.
Enter a modification number in reference to the Cust PO number. This is a 10-character alphanumeric field. The system displays the modification number entered on the sales order as a default that can be edited.
Enter a valid tax exemption certificate number if applicable. This is a 20-character alphanumeric field.
Enter, or use Lookup to select, an active accounts receivable account. The default for this field comes from the Header Accounts subtask of the Enter Sales Orders screen and can be changed as necessary. You can charge each individual line on the invoice to a unique sales group abbreviation; however, all line items must charge the same accounts receivable account.
Enter, or use Lookup to select, the designated organization for the account. The default for this field is provided by the Header Accounts subtask of the Enter Sales Orders screen and can be changed as necessary.
Enter, or use Lookup to select, the designated accounts receivable project linked to the account and organization. The default for this field is provided by the Header Accounts subtask of the Enter Sales Orders screen and can be changed as necessary.
If this is a delivery type invoice, the accounts receivable project must be the same as the liquidation project.
Enter, or use Lookup to select, a valid reference number 1. The default for this field is provided by the Header Accounts subtask of the Enter Sales Orders screen and can be changed as necessary. The label established for reference number 1 is displayed.
Enter, or use Lookup to select, a valid reference number 2. The default for this field is provided by the Header Accounts subtask of the Enter Sales Orders screen and can be changed as necessary. The label established for reference number 2 is displayed.
Select this checkbox to print a commercial invoice for this sales order invoice. The default value for this field is provided by the Header Information subtask of the Enter Sales Orders screen and can be changed as necessary.
Select this checkbox to print a DD250 invoice for this invoice. The default value for this field is provided by the Header Information subtask of the Enter Sales Orders screen and can be changed as necessary.
This field displays the shipment number entered on the packing slip associated with the invoice. If more than one packing slip is being invoiced, the shipment number for the first packing slip will be the default. You can edit the shipment number as necessary.
If you selected "Ready for Use" as the sales order Revenue Recognition method, enter the ready-for-use acceptance date in this field. The acceptance date is linked to its corresponding fiscal year, period and subperiod that is used during the sales order journal posting process. The date entered here will be the default in the Ready For Use/Acceptance screen and you can edit it in that screen if necessary. This field will be unavailable if the Revenue Recognition method is not "Ready for Use."
This checkbox displays the print status of the invoice. The system selects the checkbox after the invoice has been printed.
This checkbox displays the print status of the DD250 form invoice. The system selects the checkbox after the DD250 form invoice has been printed.
Enter, or use Lookup to select, the applicable billing cycle code. The code is the default in the invoice lines for "REC" (Recurring) line items.
Enter the beginning date for the time period that the "REC" (Recurring) line item is in effect. Enter the date in MM/DD/YYYY format. The date is the default in the invoice lines for recurring line items.
Enter the ending date for the time period that the "REC" (Recurring) line item is in effect. Enter the date in MM/DD/YYYY format. The date is the default in the invoice lines for recurring line items.
Use the drop-down box to select the posting fiscal year for the invoice.
Use the drop-down box to select the posting period for the invoice.
Use the drop-down box to select the posting subperiod for the invoice.
If the invoice is using "Ready for Use" Revenue Recognition, use the drop-down box to select the posting fiscal year associated with the Acceptance Date entered in this subtask.
If the invoice is using "Ready for Use" Revenue Recognition, use the drop-down box to select the posting period associated with the Acceptance Date entered in this subtask.
If the invoice is using "Ready for Use" Revenue Recognition, use the drop-down box to select the posting subperiod associated with the Acceptance Date entered in this subtask.
This non-editable displays the posting sequence number assigned to the invoice by the sales order journal posting process.
This non-editable field displays the posting date assigned to the invoice by the sales order journal posting process.
This non-editable field displays the posting sequence number assigned to the journal entry created by the RFU Acceptance Date during the Sales Order journal posting process.
This non-editable field displays the posting date assigned to the journal entry created by the RFU Acceptance Date during the Sales Order journal posting process.