Use this subtask to view transactional currency defaults, by sales order and customer, for invoices. This subtask displays multicurrency functions set up in the Enter Sales Orders screen for customers that require multicurrency transactions. You can also set up exchange rates in the Multicurrency subtask of the Maintain Customer screen. You can modify the Rate Group and the exchange rate in this subtask; however, you cannot change the Transaction Currency or the Rate Date. The exchange rate is frozen when the Sales Order is submitted for approval. You can update the exchange rates by selecting the Change Rates pushbutton.
Use this subtask when entering an invoice for a sales order or customer that requires multicurrency transactions.
These non-editable fields default from the main screen.
This non-editable drop-down box displays one of the 56 system-defined transactional currencies. For new invoices, the Rate and Trans to Func fields in the Transactional Currency to Functional Currency Exchange Rate Info group box initially default to "1.0000000" and "0.0000000," respectively. However, before saving the invoice for processing, use the Change Rates pushbutton to load the exchange rate using the Rate Group and information entered in the Enter Sales Orders screen.
Use this drop-down box to override the rate group code for this customer's transactions on the invoice. These rate groups identify the source of exchange rate data. Create and maintain the rate group codes in the Maintain Exchange Rate Groups screen in Costpoint Multicurrency. However, this field displays the default rate group from the Multicurrency subtask of the Maintain Customer screen.
This group box displays transactional and functional currency exchange rate information for the invoice. The Rate and Trans to Func fields automatically default to the conversion rate specified in the Multicurrency subtask of the Maintain Customer screen.
When you select this pushbutton, the system calculates the actual (functional) exchange rate between the selected Rate Group and Transaction Currency drop-down boxes. Selecting this pushbutton updates the currency exchange rate in the Rate and Trans to Func fields.
This field displays the date or period in which the exchange rate should be used for this invoice.
This field displays the actual exchange rate between the selected Rate Group and the selected exchange Rate Date. For Trans to Func exchange rates, the exchange rate for non-Euro currencies is loaded. However, if you are using Euro currency, the product of Trans to Euro and Euro to Func exchange rates will display. If Euro currency is both the transaction and functional currency, this field will be disabled. This field is updated when you choose a Rate Group and select the Change Rates pushbutton.
The conversion rate in the Rate field automatically defaults into this field to allow you to modify the transaction currency for this particular invoice. If you are using Euro currency, this field will display Trans to Euro, and the product of Trans to Euro and Euro to Func exchange rates will display. If Euro currency is both the transaction and functional currency, this field will be disabled.
This field displays blank if the Trans to Func direct conversion is used. However, this field will display as Euro to Func if Euro currency is being used.