Use this subtask to amortize deferred revenue for the selected sales order invoice line over a specified number of accounting periods. If the sales order's Revenue Recognition method is "Deferred Revenue" (in the Header Accounts subtask in the Enter Sales Order screen), and an Amortization Schedule Code exists for the sales order invoice line, you must populate this subtask if the invoice has an open status (i.e., the invoice has not been posted using the Post Sales Order Journal application). Once you populate this subtask and post the invoice, you will only be able to modify the Amortization Status code from "O" (Open) to "C" (Closed) in the Invoice Supervisor Screen, and you will not be able to add new lines nor change any other fields in this subtask. This subtask is disabled if you are creating a new invoice whose sales order does not have a "Deferred Revenue" Revenue Recognition method (and therefore no Amortization Status Code).
Amortization schedule codes, established in the Deferred Revenue Amortization Schedules screen, must already be assigned in the Enter Sales Orders screen for a given SO line.
These non-editable fields default from the sales order line.
This field displays the sum of the Trans Currency Ext Price Amount and Trans Currency Line Charge Amount fields from the main screen. The system multiplies this amount by the Amortization Percentage Rate for each line sequence, resulting in the Amortization Amount for each line.
This field displays the sum total of all Amortization Percentage Rates for each line. This field must equal "100.00%," thus making the Amount field and the Invc Line Amount equal, as well.
This field displays the sum total of all Amortization Amounts (posted and not posted) for each line and must be equal to the Invc Line Amount. This field is rounded to two decimal places. Any discrepancy between this field and the Invc Line Amount will be rectified via automatic adjustments to the last period of the amortization schedule for the invoice line.
In accordance with the amortization cycle (in the Deferred Revenue Amortization Schedules screen) for the corresponding amortization code, each amortization period sequence of the cycle, and the associated amortization rates, will apply to each fiscal year, period, and subperiod of the SO invoice line. You can add and/or modify amortization period sequences (fiscal year, period, and subperiod) and amortization percentage rates in this table window if you have saved the invoice (but not posted it), and only the selected invoice line will be affected. All features in the Line menu are enabled.
If you change the invoice period itself (for a previously saved, but not posted, invoice) in the Invoice Header subtask, you must also change the amortization schedule in order to begin in the same period. When you do this, the message "Do you want to change the amortization schedule to reflect the changes made?" will appear. If you select No, the original amortization period sequence is retained. If you select Yes, the amortization period sequence is updated. In both cases, if the invoice amounts are modified, you must also adjust the amortization amounts.
Use the drop-down box to select the fiscal year in which the amortization percentage rate applies for the SO invoice line.
Use the drop-down box select the period in which the amortization percentage rate applies for the SO invoice line.
Use the drop-down box select the subperiod in which the amortization percentage rate applies for the SO invoice line.
This field displays the amortization percentage rate for the selected fiscal year, period, and subperiod. You can modify this field, even after the invoice has been saved (but not posted). The system multiplies the Amortization Percentage Rate by the Invc Line Amount to get the Amortization Amount for the row. The total of all amortization percentage rates, as displayed in the Rate field in the Cumulative Amortization group box, must equal "100.00%."
This field displays the amortization amount for the selected schedule row. The system calculates this amount by multiplying the Amortization Percentage Rate by the Invc Line Amount and rounding the result to two decimal places. The total amortization amount for all schedule rows in the table window appears in the Amount field in the Cumulative Amortization group box.
This field displays the status of the amortization schedule row. The default status is "O" (Open) when adding new lines. Amortization lines that have already been posted for the invoice will display "P" (Posted) in this field (i.e., the Post Sales Order Journal application has been executed with the Post Amortizations radio button selected for the applicable invoice range). If the invoice itself has been posted (but the amortization has not yet been posted) in the Post Sales Order Journal application, you can manually change this field from "O" (Open) to "C" (Closed) only in the Invoice Supervisor Screen.
For cancelled or returned sales orders, you can enter negative amortization amounts to reflect the return. In this case, the Amortization Amount column is editable and cumulative amortization amounts (which display as a negative number) need not equal the total invoice amount (also a negative number). For example, when you enter a negative amount for an SO invoice line, a corresponding amortization schedule with negative amortization amounts will be created. In this subtask, edit the amortization amounts as desired, making sure that the cumulative total is still negative. In order to prevent an amortization amount from posting, change the status of the amortization periods that are not to be reversed to "C" (Closed), or delete those lines. There may be one or more periods designated for posting the negative amortized amount.