Use this screen to establish pricing catalog data and associated catalog controls for use throughout Costpoint Sales Order Entry. When you enter sales orders in Costpoint, you generally specify one pricing project or pricing catalog in the header portion of the order. You can set up the projects and catalogs with specific default values and control parameters that will be used by Costpoint to streamline data entry of sales orders.
Establish pricing catalogs and associated data before entering sales orders for that pricing catalog.
Enter, or use Lookup to select, an active catalog. You must have previously set up catalogs in the Set Up Price Catalogs screen in Costpoint Product Definition.
Use the options in this group box to number sales orders manually or automatically by pricing catalog. You can set up each catalog to use a unique series of order numbers with up to 10 alphanumeric characters. This option is unavailable if you selected the Overall System checkbox in the Sales Order Settings screen.
Select this radio button to require the user to enter the sales order number before the order can be saved. The Last System SO Number field will be disabled if you select this option
Select this radio button to have the system assign the next available sales order number. You must then enter the appropriate number in the Last System SO Number field.
If you selected the System radio button, you must enter the last sales order number issued, up to 10 alphanumeric characters, before processing sales orders. To have sales orders print in correct numeric order, you must select a ceiling number of up to 10 digits. For example, if the highest number desired is "9999999999," enter zero as "0000000000;" if the highest number desired is "SO-9999," and the last sales order number was "SO-124," enter "SO-0124."
The Last System SO Number field is always incremented from the right, but only if the rightmost character is numeric. For example, "SO123" would become "SO124;" "SOABCD9" would become "SOABCD0;" "9999999999" would become "0000000000." "SO99999999A" would not be incremented. Be sure to assign enough numeric characters to the right to ensure that duplicates do not occur.
Enter, or use Lookup to select, a valid approval process code. This process code will be the default value for the pricing project in the Header Information subtask of the Enter Sales Orders screen, where it cannot be changed.
Select this checkbox to add "GSA" to the end of the sales order number when printing the sales order acknowledgement.
Use this drop-down box to select a revenue recognition method. Valid options are "Deferred Revenue," "Liquidations," "Shipment/Sales," "Prepay," "Unbilled A/R," and "Ready for Use." The method selected in the Revenue Recognition field of the Sales Order Settings screen will be the default in this screen and can be changed as necessary. The revenue recognition for the pricing catalog, which appears in the Header Accounts subtask for the Enter Sales Orders screen, can be edited.
Enter, or use Lookup to select, a sales group abbreviation to use as a default for the sales order header and for each line on the order. This sales group abbreviation will be used as a default only when you have selected the Catalog radio button in the Sales Group Default group box.
Enter, or use Lookup to select, an inventory abbreviation to use as a default for the sales order header and for each inventory line item on the order. The inventory abbreviation you enter will be used as a sales order default only when you have selected the Catalog radio button in the Inventory Default group box.
Select this checkbox to allow the default sales group abbreviation in the Header Accounts subtask in the Enter Sales Orders screen to be changed during sales order entry. When you select this checkbox, you can edit the sales group abbreviation at both the header and line levels of sales orders that have a designated pricing catalog.
Select this checkbox to allow the default project to charge to be changed in the Header Accounts subtask of the Enter Sales Orders screen during sales order entry. Set up the default project to charge in the Sales Order subtask of the Maintain Customer screen.
Leave this checkbox blank to prevent changes to the default project to charge in the Enter Sales Orders screen.
A sales group abbreviation will be defaulted to each sales order header and line depending on the selected pricing catalog. You can enter the default abbreviation either in this screen or in the Defaults subtask of the Set Up Product Price Catalogs screen in Costpoint Product Definition.
Select this radio button to use the sales group abbreviation entered in the product price catalog as the default for the Header Accounts subtask of the Enter Sales Orders screen during sales order entry. As you establish catalogs in Costpoint Product Definition, you can enter selected default information and unit pricing data, including a sales group abbreviation. You can change the inventory abbreviation if you have selected the Allow Edit of Sales Group Abbrev checkbox in this screen.
Select this radio button to use the inventory abbreviation as the default for the Header Accounts subtask of the Enter Sales Orders screen during sales order entry. You can change the inventory abbreviation if you have selected the Allow Edit of Sales Group Abbrev checkbox in this screen.
Use the options in this group box to select the default abbreviation to be defaulted to each sales order header and to each line that has a designated Inventory (INV) line type item, based on the selected pricing catalog.
As you establish catalogs in Costpoint Product Definition, you can enter selected default information and unit pricing data, including an inventory abbreviation. Select this radio button to use the inventory abbreviation entered in the product price catalog as the default for the Header Accounts subtask of the Enter Sales Orders screen during sales order entry. You can change the inventory abbreviation if you have selected the Allow Edit of Sales Group Abbrev checkbox in this screen.
Select this radio button to use the inventory abbreviation as the default for the Header Accounts subtask of the Enter Sales Orders screen during sales order entry. The inventory abbreviation will be the default for the applicable inventory line items from the Header Accounts subtask in the Enter Sales Orders screen. You can change the inventory abbreviation if you have selected the Allow Edit of Sales Group Abbrev checkbox in this screen.
The default for this checkbox is established in the Sales Order Defaults screen in the Sales Order Entry Controls menu. Select this checkbox to allow modification to the item description on the sales order line. The default item description appears on the sales order line from the Basic Part Data, Services, or Goods screens in Costpoint Product Definition. You can override this default for each pricing project or pricing catalog.
The default for this checkbox is established in the Sales Order Defaults screen. Select this checkbox to allow modification to the item description on the invoice line. The default item description appears on the invoice line as established on the sales order line. You can override this default for each pricing project or pricing catalog.
The default for this checkbox is established in the Sales Order Defaults screen in the Sales Order Entry Controls menu. Select this checkbox to allow modification to the item price on the sales order line. The default item price appears on the sales order line as established in the Product Price Catalog screen in Costpoint Product Definition. You can override this default for each pricing project or pricing catalog.
The sales price entered on the sales order will be the default for the invoice. You cannot modify the price in the Maintain Invoices screen, but you can do so in the Invoice Supervisor screen.
Select this checkbox to allow catalog-specific terms on a sales order. Leave the checkbox blank to accept the customer terms established in the Maintain Customer screen in the Customer Info menu. When this checkbox is unchecked, the Terms field will be disabled.
Enter catalog-specific terms in this field. These terms are the default for the Enter Sales Orders screen, when orders are entered that reference the specified pricing catalog; these terms will override the customer's default terms.
Select this pushbutton to enter the Defaults subtask.