Use this subtask to enter the information that will be used to generate direct deposits once the accounts are verified by the appropriate bank(s). The table in this subtask must contain at least one prenote account. Both prenote and verified accounts can be entered in the Pending Bank Accounts table. When you run the Create Direct Deposit File utility, any prenote type accounts are sent to the appropriate banks. When you run the Activate Pending Employee Bank Info utility, the accounts in the Pending Bank Accounts table replace the accounts in the Active Bank Accounts table.
The employee can enter this information in the Direct Deposit module in ESS version 3.0 and higher. The update to the Pending Setup table is automatic. No process is necessary to populate the Pending Setup table.
Enter data in this subtask when an employee requests the addition of new direct deposit bank accounts. Use this subtask to enter pending (prenote) direct deposit accounts and any other approved accounts that should populate the Active Bank Accounts table when the Activate Pending Employee Bank Info utility is run. If you are adding a bank account or bank accounts to an employee that already has approved bank accounts, use the Load Current Setup pushbutton to load the employees' current active accounts. After loading the active accounts, you can then add the new (prenote) accounts.
This field displays the ID for this employee. The employee's name will display in the adjacent non-editable field.
If you select this checkbox, the data in the Pending Bank Accounts table will replace the accounts in the Active Bank Accounts table when you run the Activate Pending Employee Bank Info utility for the employee's Pay Cycle. This checkbox will be automatically selected when the Create Direct Deposit File application is run and the employee's prenote accounts are included in the direct deposit file.
Unselect this checkbox if the bank(s) rejects the accounts. If you leave this checkbox unselected, the Pending Bank Accounts table will NOT replace the Active Bank Accounts table when you run the Activate Pending Employee Bank Info utility for the employee's Pay Cycle. If you unselect this checkbox, all features in the Line toolbar menu will be available, including the ability to add, delete, and copy lines, in the Pending Bank Accounts table window.
Use this drop-down box to select the rank number (1 - 10) of the account to which residual pay will be allocated when the pending setup becomes active. This field displays the number that is entered in the same field on the main screen.
Use this drop-down box to select the priority in which an account receives funds. Rank "1" is the highest priority and rank "10" is the lowest. A rank number of "1" indicates that the line has first priority and the system will process it first when calculating the deduction from the employee's net pay. This process continues until all accounts have been processed. This is a required field.
Enter the bank ID for the bank account that will receive this direct deposit payment. The bank ID must already exist in the Maintain Direct Deposit Banks screen in Costpoint Payroll. This field is required.
This non-editable field displays the name of the Bank.
Use this field to assign the employee's bank account number for the associated bank. Enter the employee's bank account number, using up to 17 digits; hyphens are permitted. Check with your bank to verify its required format for the bank account number. This is a required field.
In this required field, assign the ACH transfer code, which determines the type of account and transaction to be made. Select one of the following ACH transfer codes to notify the bank of the transaction type:
Checking Credit
Savings Credit
Checking Prenote
Savings Prenote
When you create the Direct Deposit ACH File, bank accounts with an ACH Trans Type of "Checking Credit" or "Savings Credit" will not be included in the file. Accounts with an ACH Trans Type of "Checking Prenote" or "Savings Prenote" will be included in the file with no check amount.
Use this required field to determine the method by which the direct deposit amount for the bank/bank account is calculated. Valid options are "Percentage," "Fixed Amount," "Residual," and "No Amount." Only one account in the Active Bank Accounts table can have a method of "Residual."
Percentage - Select this method to specify that a percentage of the net pay amount is to be deducted and deposited to the account specified. Enter the percentage amount in the Percent or Amount field. The system calculates the percent on the total net pay amount and does not consider any previously deducted amounts. You cannot enter total percentages over 100%. If there are not enough funds remaining to cover the percentage specified, the remaining funds will be the amount of the deposit.
Fixed Amount - Select this method to specify that a fixed amount is to be deducted and deposited to the account. Enter the amount in the Percent or Amount field. The system will deduct this amount from the net pay and deposit it. If not enough funds remain to cover the fixed amount, the remaining funds will be the amount of the deposit.
Residual - Select this method to specify that any remaining funds after prior deductions will be deposited to this account. The "R" Method must be the lowest ranked account (with Rank 1 being highest and Rank 5 being lowest). You cannot save any accounts ranked lower than the "R" method. Only one account can be specified as an "R" method.
No Amount - Select this method to specify that no amount should be deducted for this account. This method turns off any previously set up deposit amount. When you enter an "N" method, the Percent or Amount field is zeroed out. To turn off a single account, enter an "N" method on the appropriate line.
This required field is used in conjunction with the Method field. If you select "Fixed Amount" in the Method field, enter the amount to be allocated to the bank account in this field. For the "Percentage" Method, enter the percentage of net pay to be allocated to the bank account in this field. For example, if 10.5% of net pay should be deducted, enter "10.50" in this field. If all the accounts (except the residual account) have a "Percentage" method, the percentage amount does not have to total 100%. The residual account that has been designated will receive the remaining percentage. If you select the "Residual" or "No Amount" Method, this field will automatically be set to "0" and cannot be edited.
The Maintain Employee Bank Info screen is key to the proper functioning of the Direct Deposit system. Therefore, exercise extreme care when maintaining this table.
Negative net pay amounts will not be processed for Direct Deposit.
If a mixture of percents and fixed amounts is used, make sure the total percents do not exceed 100%.
Select this pushbutton to delete all rows from the Pending Bank Accounts child table window and copy all rows from the Active Bank Accounts child table into the Pending Bank Accounts child table.
Changes to this screen update the following tables:
Employee Bank Header - EMPL_BANK_HDR
Employee Pending Bank Accounts- EMPL_BANK_PEND_LN