PRINT ACCRUED LEAVE REPORT 

Use this screen to print the leave balances of each employee.

The system updates the accrued leave for each leave period when you post the Leave Journal to the General Ledger. You should print this report immediately after posting. As a minimum, you should print it after you post the Leave Journal for the payment of the last timesheets in the accounting period. You can then tie this report to the General Ledger accrued leave amount(s) at the end of the accounting period.

Because inactive employees do not appear on the report, it is important to review all accrued leave (that has a G/L liability) to ensure it is paid to employees in their final paychecks.

Reference Date

Enter the effective date of this report. The date specified in this required field is for reference only and will print in the heading of the report. It does not affect the information on the Accrued Leave report.

Leave Year

Enter the leave year for this report. The date specified here is for reference only and will print in the heading of the report. It does not affect the information on the Accrued Leave report.

Primary Sort

Use this group box to control the primary sort of the report.

Home Organization

Select this radio button to sort the report by the organization that is assigned to the leave code(s) in the Leave Edit table. If your primary sort is by Home Organization, you must then select either the Employee Name or Employee ID radio button for your secondary sort. The report prints all levels of the organization.

Employee Name

Select this radio button to sort the report by employee name.

Employee ID

Select this radio button to sort the report by employee ID.

Secondary Sort

The radio buttons that are active in this group box depend on your selection in the Primary Sort group box.

Employee Name

Select this radio button to print the report by employee name for employees within an organization. If you select Employee Name or Employee ID as a primary sort, this radio button is disabled.

Employee ID

Select this radio button to print the report by employee ID for employees within an organization. If you select Employee ID or Employee Name as a primary sort, this radio button is disabled.

None

This radio button grays out if your primary sort is by Home Organization, and you must select either Employee Name or Employee ID as a secondary sort. If you select Employee Name or Employee ID as a primary sort, this radio button is automatically selected.

Select Leave Cycles

Use this group box to choose the leave types to print on your report.

All Leave Cycles

Select this checkbox if you want this report to include all leave cycles.

Leave Cycle

If you did not select the All Leave Cycles checkbox, use this drop-down box to select the leave cycle to print on the report.

Select Organization Range

Use this group box to choose the range of organizations to print. This group box is available only if you selected the Home Organization radio button in the Primary Sort group box.

Range Option

The drop-down box choices for range of organizations are: "All," "One," "Range," "From Beginning," and "To End."

From

If your Range Option selection is "One," "Range," or "To End," enter, or use Lookup to select, the organization code from which you wish to start the report.

To

If your Range Option selection is "From Beginning" or "Range," enter, or use Lookup to select, the organization code with which you wish to end the report.

Include

Use this group box to print accrued leave for part-time employees and temporary employees, and to print leave lost on the report.

Part-Time Employees

Select this checkbox to include part-time employees in this report. If you leave this checkbox blank, the report excludes part-time employees.

Temporary Employees

Select this checkbox to include temporary employees in this report. If you leave this checkbox blank, the report excludes temporary employees.

Leave Lost

Select this checkbox to include the information for leave lost in this report. If you leave this checkbox blank, the report excludes leave lost.

Deferred Leave

Select this checkbox to include information specific to deferred leave on this report. If you leave this checkbox blank, the report excludes deferred leave.

Select Leave Types

All Leave Types

Select this checkbox if you want this report to include all leave types.

Lv Type

If you did not select the All Leave Types checkbox, use this drop-down box to select the leave type to print on the report.

Page Break

Page Break on Employee

Select this checkbox to insert a page break after each employee record.

Report Sources

Employee Leave Balance Table - EMPL_LV_BAL - This table contains the beginning balances that were initialized

Employee Leave History - EMPL_LV_HIST - This contains all leave taken or accrued by an employee through your last posting.

Employee Leave Accrual - EMPL_LV_ACCRL

Basic Employee Info - EMPL

Salary Info & History - EMPL_LAB_INFO

Leave Type - LV_TYPE

Organizations - ORG

Report Sources