POST LEAVE ACCRUALS

Use this screen to post the edited leave related accruals and deferrals to the General Ledger (G/L). The leave accruals and deferrals were posted to a temporary table first, which allowed you to edit the leave amounts (see the documentation for the Maintain Leave Edit Table screen) before posting to the G/L. This process moves the leave amounts from the temporary table to a permanent leave table and posts the accrual and deferral amounts to the G/L.

You should post leave accruals to the G/L after ensuring that employee leave accruals are correct and before computing leave accruals for the next leave cycle.

When an employee/leave type/leave code combination from the Leave Edit table does not exist in the Employee Leave table, a new row for that combination is inserted into the Employee Leave application. When you execute the Compute Leave Accruals process (People\Transactions\Leave) and determine leave excess for an employee, a new leave record is automatically created for the leave payout amount. This payout amount is assigned to the specified payout leave type. Upon posting, the payout leave type code is automatically assigned to the employee.

Select

Use this group box to select the leave cycles to post to the G/L.

Leave Cycle

Enter, or use Lookup to select, the leave cycle code for the open leave period that you want to post. For any leave period code, there can be only one open time (leave) period. This is a required field.

Accounting Period

Use this group box to select the accounting period for which you want to post the leave accruals and deferrals. These are required fields.

Fiscal Year

Select the open fiscal year for the accounting period for which you want to post the leave accruals and deferrals.

Period

Select the open period for the accounting period for which you want to post the leave accruals and deferrals.

Subperiod

Select the open subperiod for the accounting period and fiscal year for which you want to post the leave accruals and deferrals.

Journal Status

This field displays the journal status.

Post

When you first enter this screen, this button on the toolbar is grayed out. If you select this button after printing the journal report as part of this session (the option becomes available after printing), you will receive a message box asking if you really intend to post. If you answer OK, the posting process will proceed.

Print/Post

You can select this button on the toolbar when you first enter this screen. If you do, you will receive a message box asking if you really intend to post. If you answer OK, the journal report prints with the posting following immediately.

After posting has begun, the system will display a message showing the records processed.

Note: When you select the Print button on the toolbar, posting does not take place. After printing the reports, you will still be in the application, and the screen will have the "Journal Printed" status displayed. You can then select the Post button on the toolbar, and the process will proceed.

Note: When you change any of the print options or selection criteria after having printed the Journal Report, the Journal Status field is updated, and the Post button on the toolbar is grayed out. You have to print the journal reports again before you can post. If you select the Print/Post option after having changed a parameter, the reports print automatically as part of the posting process.

Tables Updated

EMPL_LV_JNL - Employee Leave Journal records are deleted

EMPL_LV_BAL - Employee Leave Balances

EMPL_LV_HIST - Employee Leave History - This table is updated with the computed accruals from the EMPL_LV_JNL.

FS_SUM - Financial Summary

GL_POST_SUM - General Ledger Summary

GL_DETL - General Ledger Detail

REF_SUM - Reference Summary

LAB_HIST - Labor History

Accounting Periods - ACCTING_PD

Basic Employee Info - EMPL

Salary Info & History - EMPL_LAB_INFO

Fiscal Years - FY

Journal Status - JNL_STATUS

Leave Period - LV_PD

Leave Period Schedule -LV_PD_SCH

Leave Settings - LV_SETTINGS

Leave Type - LV_TYPE

Organizations - ORG

Organization Levels - ORG_LVL

Sub Periods - SUB_PD

Sub Period Journal Status - SUB_PD_JNL_STATUS