Use this screen to compute and post the leave-related accruals. The leave accruals post to a temporary table first, which allows you to edit the leave amounts (see the documentation for the Maintain Leave Edit Table screen) before posting to the General Ledger (G/L), Leave History, and Leave Balance tables.
The options available for printing and computing the leave accruals are listed below.
You can print the related journal reports without computing. After printing the reports, you will still be in the application.
You can print the reports first and, while still in this screen, go on to compute accruals (the Compute button on the toolbar becomes available after printing). In this case, the Journal reports do not print again (as part of the compute process) because you previously printed the reports during this session.
You can select the Print/Compute process initially (select the Print/Comp button on the toolbar). In this case, the journal report prints first and the compute process follows immediately.
You can compute leave accruals at any time within an open leave period but before posting leave accruals to the G/L. Employees with a status of "Inactive" or "Family Medical Leave" (in the Basic Employee Info screen in Costpoint Employee) are skipped.
If you are computing leave accruals based on hours worked in the anniversary year or pay balances in excess of the anniversary year ceiling, you must post labor before you compute leave accruals.
Enter, or use Lookup to select, the leave cycle for which you want to compute leave accruals. This is a required field.
For any leave cycle code, there can be only one open time (leave) period.
For any given leave cycle code, only one leave cycle end date can be present in the Leave Journal. If an old leave cycle period is in the Leave Journal, you will need to post that leave cycle period before computing leave for the next leave period.
Employees for whom a record already exists in the Leave History table for the selected leave cycle/leave end date are not processed because they have already been posted to the G/L.
This non-editable field displays the open leave period for the leave cycle.
This non-editable field displays the leave cycle's maximum number of hours that will be used to determine the accrued leave during the leave period when the leave code is based on hours worked (the Compute Method is "H" in the Leave Tables screen).
Select this checkbox to indicate that all employees assigned to the specified leave cycle should be computed. If you do not select this checkbox, you must enter at least one employee in the table below.
Employees for whom a record already exists in the Leave History table for the selected leave cycle/leave end date are not processed because they have already been posted to the G/L.
Enter, or use Lookup to select, the employee ID for which you wish to compute leave.
This non-editable column displays the employee's name. If you did not select the All Employees checkbox, you must enter at least one employee ID in the table.
This non-editable field indicates whether or not the Journal Report has been printed in this session. If you change any of the previously selected criteria after printing the Journal Report, the field will be set to "Journal Not Printed," and you will have to print the Journal Report again before you can compute.
Timesheet Header - LD_TS_HDR - The Leave Posted Flag is set to "Y" for those timesheets that were selected for accruing leave by hours worked
Employee Leave Journal - EMPL_LV_JNL - This table is created after you compute leave accruals.
Basic Employee Info - EMPL
Salary Info & History - EMPL_LAB_INFO
Employee Leave Accrual - EMPL_LV_ACCRL
Employee Leave Balance - EMPL_LV_BAL
Employee Leave History - EMPL_LV_HIST
Leave Period - LV_PD
Leave Period Schedule - LV_PD_SCH
Pay Types - PAY_TYPE
Timesheet Line - TS_LN